MINUTES - General Committee - 20100202
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 10-03
Council Chambers
Aurora Town Hall
Tuesday, February 2, 2010
ATTENDANCE
COMMITTEE MEMBERS Councillor MacEachern in the Chair; Councillors
Gaertner, Gallo (arrived at 7:00 p.m.), Granger,
McRoberts, Wilson (arrived at 7:00 p.m.) and Mayor
Morris
MEMBERS ABSENT Councillors Buck and Collins-Mrakas
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Legal
Services/Town Solicitor, Director of Building and By-
law Services, Director of Parks and Recreation
Services, Director of Planning and Development
Services, Director of Infrastructure and Environmental
Services, Director of Corporate and Financial
Services/Treasurer, and Council/Committee Secretary
Mayor Morris called the meeting to order at 6:10 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following additional items, be approved:
Delegation a) Mr. Klaus Wehrenberg
Re: Item 11 – PR10-005 – Parks and Recreation Master Plan
Delegation b) Mr. Ron Weese
Re: Item 11 – PR10-005 – Parks and Recreation Master Plan
Additional Material for Item 11
PR10-005 – Parks and Recreation Master Plan
• Final Draft Parks and Recreation Master Plan – Consultant
Version – January 2009
• Draft Parks and Recreation Master Plan – Leisure Services
Advisory Committee Working Group Version – January 2010
General Committee Meeting Minutes
Tuesday, February 2, 2010
Page 2 of 7
Memorandum from Director of Infrastructure and Environmental
Services
Re: Posted Speed Limits in 2B Lands
CARRIED
III CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider:
personal matters about an identifiable individual, including -
municipal or local board employees
– CAO performance review
CARRIED
General Committee recessed into Closed Session at 6:13 p.m.
Councillors Gallo and Wilson arrived at 7:00 p.m.
Councillor MacEachern assumed the Chair.
General Committee reconvened at 7:05 p.m.
IV ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes, 09-34
Monday, December 7, 2009
General Committee Meeting Minutes, 10-01
January 19, 2010
General Committee recommends:
THAT the Special General Committee Meeting minutes 09-34 of
December 7, 2009 and the General Committee Meeting minutes 10-01 of
January 19, 2010 be adopted.
CARRIED
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 3, 4, 6, 7, 9, 10, 11, 12 and 14 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1, 2, 5, 8 and 13 were identified as items not requiring separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
General Committee Meeting Minutes
Tuesday, February 2, 2010
Page 3 of 7
1. AAC10-01 – Accessibility Advisory Committee Meeting Minutes
January 13, 2010
THAT the Accessibility Advisory Committee Meeting minutes from the
January 13, 2010 meeting be received for information and the
recommendations contained therein be approved.
2. EAC10-01 – Environmental Advisory Committee Meeting Minutes
January 14, 2010
THAT the Environmental Advisory Committee Meeting minutes from the
January 14, 2010 meeting be received for information and the
recommendations contained therein be approved.
5. IES10-003 – Regional Municipality of York
Lease Agreement for Emergency Medical Services
220 Edward Street (Aurora Fire Hall)
THAT the Mayor and Clerk be authorized to execute a Lease Agreement
with the Regional Municipality of York for a five year term, with the option
to extend an additional five years, to the Emergency Medical Services
located at 220 Edward Street.
8. PL10-002 – Zoning By-law Amendment Application
Removal of (H) Holding Prefix
Cobblestone Lodge Retirement Home
15029 Yonge Street
Plan 246, Lot 167
File D14-05-09
THAT Council enact By-law 5203-10 to remove the “(H)” Holding Prefix to
allow the continued operation of a residential care facility on the subject
lands.
13. Revised Terms of Reference for the Accessibility Advisory Committee
THAT Council approve the revised Terms of Reference for the Accessibility
Advisory Committee.
CARRIED
VII DELEGATIONS
a) Mr. Klaus Wehrenberg
Re: Item 11 – PR10-005 – Parks and Recreation Master Plan
(Added Item)
Mr. Klaus Wehrenberg addressed General Committee regarding the draft
Parks and Recreation Master Plan and, in particular, the trails component
of the Plan.
General Committee recommends:
THAT the comments of the delegate be received for information and
referred to item 11.
CARRIED
General Committee Meeting Minutes
Tuesday, February 2, 2010
Page 4 of 7
b) Mr. Ron Weese
Re: Item 11 – PR10-005 – Parks and Recreation Master Plan
(Added Item)
Mr. Ron Weese addressed General Committee regarding the draft Parks
and Recreation Master Plan to request that the 11 organizations within
Sport Aurora be allowed to review the Plan at their Annual General
Meeting on Wednesday, February 3, 2010, after which written comments
would be provided to the Town.
General Committee recommends:
THAT the comments of the delegate be received for information and
referred to item 11.
CARRIED
General Committee recommends:
THAT item 11 be brought forward for discussion.
CARRIED
11. PR10-005 – Parks and Recreation Master Plan
General Committee recommends:
THAT the Parks and Recreation Master Plan be deferred to the
February 16, 2010 General Committee meeting; and
THAT the deferral be advertised in the Notice Board indicating that
the matter will be considered at the February 16, 2010 General
Committee meeting.
CARRIED
VIII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
3. BBS10-001 – Comments on Proposed Joint Council Committee
Residential Fire Sprinkler Resolution
General Committee recommends:
THAT the matter be referred back to the Joint Council Committee –
Central York Fire Services.
CARRIED
General Committee Meeting Minutes
Tuesday, February 2, 2010
Page 5 of 7
4. CLS10-003 – Question on ballot
General Committee recommends:
THAT report CLS10-003 be received for information; and
THAT a Town Hall meeting be held as soon as possible with a view to
soliciting input from the public about a ward system for Aurora; and
THAT Councillor Granger provide additional information to be
presented at the Town Hall meeting.
CARRIED UNANIMOUSLY
6. IES10-004 – Petch Log House
General Committee recommends:
THAT the matter be referred to the Manager of Heritage Planning and
Urban Design.
CARRIED
7. IES10-005 – RInC Funding Projects Approval – Aurora Community Centre
General Committee recommends:
THAT Council approve the Recreation Infrastructure Canada (RInC)
funded project and the associated one-third share of the funding as
outlined in report IES10-005, Table No. 1 on page 2, item 1 Spectator
Seating.
DEFEATED
General Committee recommends:
THAT the Director of Corporate and Financial Services inquire with
Recreation Infrastructure Canada (RInC) as to whether funding can
be used to refurbish the existing seats in order to keep their heritage
look and feel.
CARRIED
THAT Council approve the three Recreation Infrastructure Canada (RInC)
funded projects and the associated one-third share of the funding as
outlined in report IES10-005, Table No. 1 on page 2: Arena
Dehumidification System; Painting of Interior Metal Ceiling Deck at
ACC#2; and Sound System ACC#1.
CARRIED
General Committee Meeting Minutes
Tuesday, February 2, 2010
Page 6 of 7
9. PR10-001 – Implementation of Wellington Street East
Street Tree Planting and Urban Design Features
General Committee recommends:
THAT Council approve the Wellington Street East Street Tree Planting
Project Master Plan; and
THAT Council authorize staff to apply to the Regional Municipality of York
for one-third funding for the project under the Region’s Municipal
Streetscape Partnership Program.
CARRIED
10. PR10-002 – RinC Funding Projects Approval
General Committee recommends:
THAT Council approve the Recreational Infrastructure Canada (RInC)
funded projects #1 - #12, and the associated one-third share of the
funding as outlined in report PR10-002, excluding #6 (Fleury Park
Washroom Facility); and
THAT staff bring back a report regarding #6, outlining the project in
more detail.
CARRIED
12. Memorandum from Councillor Al Wilson
Re: Notice of Motion from December 8, 2009 Council Meeting
Youth/Student Councillor Appointment
General Committee recommends:
THAT Council endorse the process as outlined in the memorandum to
implement Youth/Student Councillor Appointments.
CARRIED
General Committee recommends:
THAT Council waive the Procedural By-law in order to allow item 14 to be
pulled for discussion.
CARRIED
14. Memorandum from Director of Infrastructure and Environmental Services
Re: Posted Speed Limits in 2B Lands
(Added Item)
General Committee recommends:
THAT the memorandum be received for information; and
THAT By-law 5199-10 be given three readings and enacted at the February
9, 2010 Council meeting.
CARRIED
General Committee Meeting Minutes
Tuesday, February 2, 2010
Page 7 of 7
X NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Mayor Morris requested additional information regarding report IES10-005 –
RinC Funding Projects Approval – Aurora Community Centre, Table No. 1, item 4
– Sound System ACC#1, to which the Director of Corporate and Financial
Services and the Director of Infrastructure and Environmental Services advised
that they would provide this information at the February 9, 2010 Council meeting.
Councillor Wilson inquired why the matter of a site plan review for the Daniel LR
Corporation is on the Accessibility Advisory Committee agenda, to which the
Director of Building and By-law Services responded that the committee is
mandated to comment on site plan applications and is therefore circulated this
type of information.
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:42 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 10-03 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON
TUESDAY, FEBRUARY 9, 2010, WITH THE EXCEPTION OF ITEMS 4, 6 AND 13,
WHICH WERE DISCUSSED AND ADOPTED AS AMENDED, AND ITEM 14, WHICH
WAS REFERRED TO STAFF.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK