MINUTES - General Committee - 20100302 TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 10-05
Council Chambers
Aurora Town Hall
Tuesday, March 2, 2010
ATTENDANCE
COMMITTEE MEMBERS Councillor Granger in the Chair; Councillors Buck,
Collins-Mrakas (arrived at 5:49 p.m.), Gaertner,
MacEachern, McRoberts, Wilson (arrived at 5:52
p.m.) and Mayor Morris
MEMBERS ABSENT Councillor Gallo (on Town business)
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Building
and By-law Services, Director of Parks and
Recreation Services, Director of Planning and
Development Services, Director of Infrastructure and
Environmental Services, Director of Corporate and
Financial Services/Treasurer, Director of Legal
Services/Town Solicitor and Manager of Legislative
Services/Deputy Clerk
Councillor Granger called the meeting to order at 5:41 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
None
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department with the following additions be approved:
Delegation a) Ms Susan Walmer, Resident
New Item 9 – Correspondence from Catherine Marshall, Resident
New Item 10 – Correspondence from James W. McCutcheon Q.C.
New Item 11 – Correspondence from Graham Batchelor
Re: CLOSED SESSION
(Deferred from February 23, 2010 Council meeting)
• advice that is subject to solicitor-client privilege, including
communications necessary for that purpose;
Re: Westhill Redevelopment Company Limited, Notice of Motion for
Leave to Appeal to the Court of Appeal
CARRIED
General Committee Meeting Minutes
Tuesday, March 2, 2010
Page 2 of 6
III CLOSED SESSION
(Deferred from February 23, 2010 Council meeting)
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider:
• advice that is subject to solicitor-client privilege, including
communications necessary for that purpose
Re: Westhill Redevelopment Company Limited, Notice of Motion for
Leave to Appeal to the Court of Appeal
CARRIED
General Committee recessed at 5:45 p.m. to resolve into Closed Session.
General Committee reconvened at 7:26 p.m.
Councillor Gallo was absent.
IV ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes of Tuesday, February 16, 2010
General Committee recommends:
THAT the General Committee meeting minutes of Tuesday, February 16,
2010 be adopted.
CARRIED
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 4, 6 and 7 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 5 and 8 were identified as items not requiring separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. HAC10-02 – Heritage Advisory Committee Meeting Minutes
of February 8, 2010
THAT the Heritage Advisory Committee meeting minutes of February 8,
2010 be received for information and the recommendations contained
therein be approved.
General Committee Meeting Minutes
Tuesday, March 2, 2010
Page 3 of 6
2. EDAC10-01 – Economic Development Advisory Committee
Meeting Minutes of February 11, 2010
THAT the Economic Development Advisory Committee meeting minutes
of February 11, 2010 be received for information and the
recommendations contained therein be approved.
3. LSAC10-01 – Leisure Services Advisory Committee Meeting
Minutes of February 18, 2010
THAT the Leisure Services Advisory Committee meeting minutes of
February 18, 2010 be received for information and the recommendations
contained therein be approved.
5. IES10-009 – Snow Disposal Site Selection
THAT Council authorize award for detailed design of a snow disposal site
to Genivar in the amount of $64,250 excluding GST; and
THAT Council approve this award as a single source bid in accordance
with the requirements of the Purchasing By-law; and
THAT Council authorize the Director of Infrastructure and Environmental
Services to enter into an Engineering Agreement with Genivar.
8. Memorandum from the Director of Infrastructure and
Environmental Services
Re: Waste Electrical and Electronic Equipment (WEEE)
Recycling Event – Saturday, March 27, 2010
THAT the memorandum regarding Waste Electrical and Electronic
Equipment (WEEE) be received for information.
CARRIED
VII DELEGATIONS
a) Ms Susan Walmer, Resident
Re: CLOSED SESSION
(Deferred from February 23, 2010 Council meeting)
(Added item)
• advice that is subject to solicitor-client privilege, including
communications necessary for that purpose;
Re: Westhill Redevelopment Company Limited, Notice of Motion
for Leave to Appeal to the Court of Appeal
Ms Susan Walmer, resident of the Town of Aurora, addressed General
Committee to express her concerns regarding the Closed Session item and
asked that the public be allowed more time to provide their input. Ms
Walmer commended Council on its actions in this regard thus far and asked
that Council continue to proceed as they have on this matter.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
General Committee Meeting Minutes
Tuesday, March 2, 2010
Page 4 of 6
General Committee recommends:
THAT the comments of the delegate be referred to the Closed Session
item as part of the record.
CARRIED
General Committee recommends:
THAT the additional items 9, 10 and 11 be brought forward.
CARRIED
General Committee recommends:
THAT the additional items 9, 10 and 11 be referred to the Closed Session
agenda for consideration once Closed Session is reconvened.
CARRIED
General Committee recommends:
THAT the Procedural By-law be waived to allow for any other Delegations
to be permitted.
CARRIED
b) Mr. Peter Piersol, Resident
Re: CLOSED SESSION
(Deferred from February 23, 2010 Council meeting)
(Added item)
• advice that is subject to solicitor-client privilege, including
communications necessary for that purpose;
Re: Westhill Redevelopment Company Limited, Notice of Motion
for Leave to Appeal to the Court of Appeal
Mr. Peter Piersol, resident of the Town of Aurora, addressed General
Committee to express his concerns regarding the appeal, commended
Council on its actions in this regard thus far and asked that Council
continue to proceed as they have on this matter.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
General Committee recommends:
THAT the comments of the delegate be referred to the Closed Session
item on the General Committee agenda.
CARRIED
VIII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
General Committee Meeting Minutes
Tuesday, March 2, 2010
Page 5 of 6
IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT item 6 be brought forward.
CARRIED
6. PL10-006 – Draft Plan of Condominium Application
Ridgewood Developments Inc.
180 John West Way
File: D07-01-09
General Committee recommends:
THAT the Draft Plan of Condominium File D07-01-09 (Ridgewood
Developments Inc.) be approved, subject to Conditions of Approval as
outlined in Appendix “A" being fulfilled prior to final approval.
CARRIED
4. IES10-007 – York Public Buyers Cooperative Fuel Supply Tender Award
General Committee recommends:
THAT York Purchasing Co-op Fuel Supply Tender No, CT-09-02, as
issued by the Regional Municipality of York for the supply and delivery of
gasoline and diesel fuels to the Municipalities, be awarded to Ultramar
Limited for a three year term; and
THAT the Town issue the purchase order for Ultramar Limited, for costs
not to exceed $170,000 for 2010; and
THAT the Director of Infrastructure and Environmental Services be
authorized to approve purchase orders for 2011 and 2012 to an upset of
the approved budget for each subsequent year.
CARRIED
7. PL10-020 – Planning Applications Status List
General Committee recommends:
THAT the Planning Applications Status List be approved.
CARRIED
X NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Collins-Mrakas advised of an e-mail received from MPP Frank Klees
regarding an important meeting being held on March 9, 2010. Councillor Collins-
Mrakas advised that serious service reductions have been announced on GO
transit and routes 62 and 64 are being cancelled as of April 5, 2010. A meeting
will be held in this regard at Town Hall, March 9, 2010 at 7:00 p.m.
General Committee Meeting Minutes
Tuesday, March 2, 2010
Page 6 of 6
Mayor Morris advised that she has been in touch with Mr. Klee’s office, regarding
the meeting to advise them that Council will be unable to attend due to a
scheduled Council meeting the same evening. Mayor Morris advised that she
had requested and will be forwarded an update from York Region Transit and
this will be forwarded to the Traffic Safety Advisory Committee.
Councillor MacEachern advised that the recent report to Council regarding
recorded votes during this term of Council was similar to a report sent in 2006
covering the recorded votes for 2004, 2005 and 2006. Councillor MacEachern
advised that all Members of Council at that time received a copy of the report and
if anyone would like a copy they could make a request to staff.
Councillor Granger requested that a copy of this report be made available in the
Council office area.
Mayor Morris advised that in the previous term a report was also provided to
Council regarding each Councillors attendance at meetings.
General Committee recommends:
THAT General Committee recess and reconvene into a Closed Session to
consider:
• advice that is subject to solicitor-client privilege, including
communications necessary for that purpose
Re: Westhill Redevelopment Company Limited, Notice of Motion for
Leave to Appeal to the Court of Appeal; including the
correspondence that has been referred to the General
Committee discussion in that Closed Session meeting this
evening.
CARRIED
General Committee recessed at 8:15 p.m. to reconvene Closed Session.
General Committee reconvened at 9:45 p.m.
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:45 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 10-05 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, MARCH 9,
2010.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK