MINUTES - General Committee - 20091207
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 09-34
OPERATING AND CAPITAL BUDGET
Council Chambers
Aurora Town Hall
Monday, December 7, 2009
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Gallo, Granger, MacEachern,
McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Building
and By-law Services, Director of Parks and
Recreation, Director of Planning and Development,
Director of Corporate and Financial Services/
Treasurer, Acting Financial Analyst/Budget
Coordinator, Cashflow and Investment Coordinator,
and Council/Committee Secretary
Mayor Morris called the meeting to order at 7:05 a.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
CARRIED
General Committee recommends:
THAT item 2 - 2010 Draft Capital Budget be brought forward for
consideration first on the agenda, followed by item 1 - 2010 Draft
Operating Budget.
CARRIED
Special General Committee Budget Meeting Minutes
Monday, December 7, 2009
Page 2 of 4
III DELEGATIONS
None
2. 2010 Draft Capital Budget Status as of December 7, 2009
d) Confirmation of Funding Source for Cousins Drive Pedestrian
Crossing Design Project
General Committee recommends:
THAT General Committee approve the funding source as the Municipal
Capital Reserve for Capital Project #73127 Cousins Drive Level Railway
Crossing Design.
CARRIED
e) Consideration of Capital Project #73092 East Holland River Restoration
General Committee recommends:
THAT the recommendation regarding Capital Project #73092 East
Holland River Restoration be received as information.
CARRIED
General Committee recommends:
THAT Project #31038 – Bloomington Road, Yonge Street to Bayview
Avenue, Sidewalk, Bikeway & Illumination, be adjusted to reflect 100%
funding from Development Charges.
CARRIED
General Committee recommends:
THAT an additional $20,000 be put into the Repair and Replacement
Capital Program to provide funding for the proposed replacement of Town
of Aurora entranceway signs; and
THAT the CAO be requested to report back to Council, with options and
costs, prior to any expenditures being committed; and
THAT these funds be taken from the Municipal Capital Reserve.
CARRIED
f) Final Confirmation of Capital Programs
General Committee recommends:
THAT General Committee recommend to Council final approval of the
Capital Program for 2010 of $15,416,143.
CARRIED
Special General Committee Budget Meeting Minutes
Monday, December 7, 2009
Page 3 of 4
1. 2010 Draft Operating Budget Status as of December 7, 2009
a-i) Reinstate Contribution to Legal Reserve
THAT a $50,000 contribution to the legal reserve be included as part of
the 2010 Operating Budget.
CARRIED
a-ii) Increase Provision for Assessment Appeals Adjustments
THAT the provision for assessment appeals and tax adjustments be
increased by $40,000 to total $200,000 as part of the 2010 Operating
Budget.
CARRIED
b) Aurora Farmers Market
THAT an additional allocation of $7,600, to be offset by an additional
$7,100 increase in revenues for the Aurora Farmers Market be included
as part of the 2010 Operating Budget, subject to a comprehensive
report to General Committee prior to implementation of the Market
Manager role.
CARRIED
General Committee recommends:
THAT the proposed adjustment #13, to increase the Cash to Capital
Contribution by $90,000, be removed from the 2010 Operating Budget.
CARRIED
General Committee recommends:
THAT the budget for Council conferences be reduced by a further $5,000
to the amount of $10,000.
CARRIED
General Committee recommends:
THAT the proposed implementation of an Employee Assistance Program,
for a budgeted amount of $25,000, be removed from the 2010 Operating
Budget.
DEFEATED
General Committee recommends:
THAT the proposed allocation of $100,000 to the Council Contingency
Reserve be reduced to $50,000.
CARRIED
Special General Committee Budget Meeting Minutes
Monday, December 7, 2009
Page 4 of 4
General Committee recommends:
THAT the proposed new full-time position of “Crew Leader/Forestry
Technician” be adjusted to have a start date of April 1, 2010, resulting in a
reduction of $16,600 in the 2010 Operating Budget.
CARRIED UNANIMOUSLY
General Committee recommends:
THAT the Community Grants Program be maintained at the 2009 level of
$21,000, in anticipation of a new program structure and criteria.
CARRIED
General Committee recommends:
THAT the supplementary taxes be increased by $100,000, to a total of
$425,000.
CARRIED UNANIMOUSLY
c) Operating Budget Finalization
THAT staff be directed to compile a summary budget report reflecting all
adjustments to the October 26, 2009 Draft Operating Budget which have
been approved by General Committee, and present such report for final
adoption to Council at its meeting on January 26, 2010.
CARRIED
VI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:35 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 09-34 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON
TUESDAY, JANUARY 26, 2010.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK