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MINUTES - General Committee - 20091130 TOWN OF AURORA SPECIAL GENERAL COMMITTEE MEETING MINUTES NO. 09-32 OPERATING AND CAPITAL BUDGET Council Chambers Aurora Town Hall Monday, November 30, 2009 ATTENDANCE COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Gaertner, Gallo, Granger, MacEachern, McRoberts and Wilson (arrived at 8:00 p.m.) MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Town Solicitor, Director of Customer and Legislative Services/Town Clerk, Director of Building and By-law Services, Director of Parks and Recreation, Director of Planning and Development, Director of Corporate and Financial Services/Treasurer, Acting Financial Analyst/Budget Coordinator, Cashflow and Investment Coordinator, and Council/Committee Secretary Mayor Morris called the meeting to order at 7:05 a.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Customer and Legislative Services Department, with the following additions, be approved:  Memorandum from the Director of Corporate and Financial Services/Treasurer Re: East Holland River Restoration - Capital Project #73092  Delegation (f) - Mr. Peter Paz, Program Manager - Smart Commute Central York Re: Smart Commute Central York  Delegation (g) - Mr. Klaus Wehrenberg Re: Funding for Railway Overpass at Cousins Drive CARRIED Special General Committee Meeting Minutes Monday, November 30, 2009 Page 2 of 5 III DELEGATIONS a) Mr. Andrew Kipfer, President Aurora Historical Society Mr. Andrew Kipfer addressed General Committee to provide a history of use of annual budget contributions toward the Aurora Historical Society from the Town of Aurora in past years and to justify the continuation of those contributions. General Committee recommends: THAT the comments of the delegate be received and referred to the 2010 Budget deliberations. CARRIED b) Mr. Andre Flys, Co-Chair Aurora Farmers Market Association Mr. Andre Flys addressed General Committee to provide the committee with the 2009 Aurora Farmers Market permit fee structure. Mr. Flys requested funding of $7,800 to establish a new part time staff position of “Farmers Market Manager”, and for funding of $4,000 toward special event costs. General Committee recommends: THAT the comments of the delegate be received and referred to the 2010 Budget deliberations. CARRIED f) Mr. Peter Paz, Program Manager - Smart Commute Central York Re: Smart Commute Central York – (Added Item) Mr. Peter Paz addressed General Committee to provide an overview of the Smart Commute York Region Program, outlining the program’s accomplishments to date and plans for the future. Mr. Paz advised that the Smart Commute York Region Program relies on the support of partnering municipalities and organizations, and requested that the Town of Aurora give consideration to a contribution of $5,000 toward the program. General Committee recommends: THAT the comments of the delegate be received and referred to the 2010 Budget deliberations. CARRIED g) Mr. Klaus Wehrenberg Re: Funding for Railway Overpass at Cousins Drive – (Added Item) Mr. Klaus Wehrenberg addressed General Committee to request, on behalf of the Aurora Trails Committee, that approval be given to allocate the necessary funding, within the 2010 budget, for the construction of an at grade railway crossing at Cousins Drive. Special General Committee Meeting Minutes Monday, November 30, 2009 Page 3 of 5 General Committee recommends: THAT the comments of the delegate be received and referred to the 2010 Budget deliberations. CARRIED c) Mr. Dan Elliott, Director of Corporate and Financial Services/Treasurer Re: Review of 2010 Operating Budget – Corporate Expenses & Revenues Mr. Dan Elliott, Director of Corporate and Financial Services/Treasurer, provided an overview of the Corporate Expenses & Revenues for consideration at this meeting. General Committee recommends: THAT the comments of the Director of Corporate and Financial Services/Treasurer be received and referred to the 2010 Budget deliberations. CARRIED d) Mr. Allan Downey, Director of Parks and Recreation Services Re: Review of 2010 Operating Budget – Parks & Recreation Services Mr. Al Downey, Director of Parks and Recreation, addressed General Committee to provide an overview of the documentation and background information which has been provided to the Committee at this meeting, as requested at the Special General Committee Budget meeting of Saturday, November 21, 2009. e) Mr. Dan Elliott, Director of Corporate & Financial Services/Treasurer Re: Item 1 - FS09-055 - 2010 Operating and Capital Budgets Status Report Mr. Dan Elliott, Director of Corporate and Financial Services/Treasurer, provided a brief overview of the proposed Capital and Operating Budget items which were requested to be brought back for further consideration at the end of the budget process, or still require direction from General Committee. Mr. Elliott also advised that some of the projects referenced for consideration at this meeting have been proposed by staff to offset some of the items which have been removed from the 2010 budget. General Committee recommends: THAT Council include Capital Projects #14051 Special Audit Fees and #14052 HR Consulting “above the line” as part of the 2010 Capital Budget requests, and that the Cash to Capital allocation in the Operating Budget be increased accordingly to provide the necessary funding partial revenue offset of $11,000. CARRIED General Committee recommends: THAT Council approve staff recommendations regarding Parks Fleet Vehicles for a decrease in fuel in the amount of $20,000 and decrease in repairs in the amount of $50,000. CARRIED Special General Committee Meeting Minutes Monday, November 30, 2009 Page 4 of 5 General Committee recommends: THAT Council approve the staff recommendation to establish the proposed position of “Legal Administrative Assistant” in the amount of $64,800. CARRIED General Committee recommends: THAT Council approve the staff recommendation to establish the proposed position of “Network Operations Technician”; and THAT the start date for this position be April 1, 2010. CARRIED General Committee recommends: THAT the hour of adjournment be extended to 11:00 p.m. CARRIED General Committee recommends: THAT the operating impact of Capital project #74003 SARC Wireless Network in the amount of $4,800 be removed from the 2010 draft operating budget. CARRIED General Committee recommends: THAT additional funding be allocated to the Aurora Public Library Board budget in the amount of $150,000 over and above the 2009 Approved Municipal Requisition of $2,589,100. CARRIED General Committee recommends: THAT a contribution of $5,000 be made to the Smart Commute York Region program, in keeping the partnership with the Town of Aurora. DEFEATED General Committee recommends: THAT staff be directed to include a Capital Budget allocation of $50,000, above the line, for the design and approval of works for a ground level pedestrian railway crossing at Cousins Drive; and THAT a source of funding be identified and reported back to Council. CARRIED Special General Committee Meeting Minutes Monday, November 30, 2009 Page 5 of 5 VI ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 11:20 p.m. CARRIED THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 09-32 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, DECEMBER 8, 2009. _______________________________ ________________________________ PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK