MINUTES - General Committee - 20091123
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 09-31
OPERATING BUDGET
Council Chambers
Aurora Town Hall
Monday, November 23, 2009
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Gallo, Granger (arrived at 7:20
p.m.), MacEachern, McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Town Solicitor/Acting
Town Clerk, Director of Building and By-law Services,
Director of Planning and Development, Director of
Corporate and Financial Services/Treasurer, Acting
Financial Analyst/Budget Coordinator, Cashflow and
Investment Coordinator, Chief Executive Officer –
Aurora Public Library, Director of Emergency
Services/Fire Chief and Council/Committee Secretary
Mayor Morris called the meeting to order at 7:05 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
CARRIED
III DELEGATIONS
General Committee recommends:
THAT the order of delegates be adjusted to allow Central York Fire
Services to present first.
CARRIED
Special General Committee Operating Budget Meeting Agenda
Monday, November 23, 2009
Page 2 of 4
b) Mr. John Molyneaux, Director of Emergency Services/Fire Chief
Re: Review of 2010 Operating Budget – Central York Fire Services
Mr. Molyneaux, Director of Emergency Services/Fire Chief, reviewed
many of the accomplishments of Central York Fire Services from 2009
and upcoming budgetary challenges, goals and objectives for Central York
Fire Services. Mr. Molyneaux provided a forecast of expenses a revenues
concluding with the overall projected budget for the 2010 budget
deliberations.
General Committee recommends:
THAT the presentation from Chief Molyneaux be received for information.
CARRIED
a) Ms Louise Proctor-Maio, Chief Executive Officer – Aurora Public Library
Re: Review of 2010 Operating Budget - Aurora Public Library
Ms Proctor-Maio, Chief Administrative Officer for the Aurora Public
Library, reviewed the accomplishments from 2009 and upcoming
budgetary challenges, goals and objectives for the Aurora Public Library.
Ms Proctor-Maio provided a forecast of expenses a revenues concluding
with the overall projected Library budget for the 2010 budget deliberations.
General Committee recommends:
THAT the presentation from Ms Proctor-Maio be received for information.
CARRIED
c) Ms Techa van Leeuwen, Director of Building and By-law Services
Re: Review of 2010 Operating Budget – Building and By-law Services
Ms Techa van Leeuwen, Director of Building and By-law Services,
reviewed the upcoming budgetary challenges, goals and objectives for the
Building and By-law Services Department, and provided a forecast of
expenses, revenues and staffing requirements for consideration in the
2010 budget deliberations.
General Committee recommends:
THAT the presentation from Ms van Leeuwen be received for information.
CARRIED
d) Mr. Marco Ramunno, Director of Planning and Development Services
Re: Review of 2010 Operating Budget - Planning and Development
Services
Mr. Ramunno, Director of Planning and Development Services, reviewed
the upcoming budgetary challenges, goals and objectives for the Planning
and Development Services Department, and provided a forecast of
expenses, revenues and staffing requirements for consideration in the
2010 budget deliberations.
Special General Committee Operating Budget Meeting Agenda
Monday, November 23, 2009
Page 3 of 4
General Committee recommends:
THAT the presentation from Mr. Ramunno be received for information.
CARRIED
e) Mr. Christopher C. Cooper, Town Solicitor/Acting Town Clerk
Re: Review of 2010 Operating Budget
Part 1 - Legal Services
Mr. Cooper, Town Solicitor/Acting Town Clerk, reviewed the upcoming
budgetary challenges, goals and objectives for the Legal Services
Department, and provided a forecast of expenses, revenues and staffing
requirements for consideration in the 2010 budget deliberations.
General Committee recommends:
THAT the presentation from Mr. Cooper be received for information.
CARRIED
e) Mr. Christopher C. Cooper, Town Solicitor/Acting Town Clerk
Re: Review of 2010 Operating Budget
Part 2 - Customer & Legislative Services
Mr. Cooper, Town Solicitor/Acting Town Clerk, reviewed the upcoming
budgetary challenges, goals and objectives for the Customer and
Legislative Services Department, and provided a forecast of expenses,
revenues and staffing requirements for consideration in the 2010 budget
deliberations. Mr. Cooper requested that Council give advance approval
for one new contract position of “Election Co-ordinator”.
General Committee recommends:
THAT the presentation from Mr. Cooper be received; and
THAT Council give advanced approval to establish the proposed contract
position of “Election Co-ordinator”; and
THAT staff be authorized to proceed with the recruitment process.
CARRIED
General Committee recommends:
THAT extracts be generated capturing the General Committee
recommendations from both this meeting and the meeting of November
21, 2009, pertaining to the preauthorized approval of 3 positions; and
THAT these extracts be placed as additional items for the November 24,
2009 Council meeting agenda for consideration and approval, in order to
expedite the recruitment process.
CARRIED
Special General Committee Operating Budget Meeting Agenda
Monday, November 23, 2009
Page 4 of 4
Mr. Dan Elliott, Director of Corporate and Financial Services/Treasurer
Re: Review of 2010 Operating Budget - Corporate Revenues and
Expenses (continued from meeting of November 21, 2009)
Mr. Dan Elliott, Director of Corporate and Financial Services, revisited his
presentation from the November 21, 2009 Special General Committee
Budget meeting and continued with an overview of the Corporate
Revenues and Expenses.
Councillor Buck left the meeting at 10:10 p.m.
VI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:20 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 09-31 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
DECEMBER 8, 2009.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR CHRISTOPHER C. COOPER
ACTING TOWN CLERK