MINUTES - General Committee - 20091117
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 09-29
Council Chambers
Aurora Town Hall
Tuesday, November 17, 2009
ATTENDANCE
COMMITTEE MEMBERS Councillor Wilson in the Chair; Councillors Buck,
Gaertner, Gallo, Granger, MacEachern, McRoberts,
and Mayor Morris
MEMBERS ABSENT Councillor Collins-Mrakas
OTHER ATTENDEES Chief Administrative Officer, Town Solicitor/Acting
Town Clerk, Director of Building and By-law Services,
Director of Parks and Recreation Services, Director of
Planning and Development Services, Director of
Infrastructure and Environmental Services, and
Council/Committee Secretary
Councillor Wilson called the meeting to order at 7:36 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following additions, be approved:
Delegation a) Ms Susan Walmer, Executive Director,
Oak Ridges Moraine Land Trust
Re: Item 11 - LS09-037 – McLeod Woodlot –
Oak Ridges Moraine Land Trust (ORMLT)
Additional Closed Session Item
Re: Advice that is subject to solicitor-client privilege, including
communications necessary for that purpose
CARRIED
General Committee Meeting Minutes
Tuesday, November 17, 2009
Page 2 of 7
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes
Monday, October 26, 2009
General Committee recommends:
THAT the corrected Special General Committee Meeting minutes 09-24,
dated October 26, 2009 be adopted.
CARRIED
General Committee Meeting Minutes
Tuesday, November 3, 2009
General Committee recommends:
THAT the General Committee Meeting minutes 09-25, dated November 3,
2009 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 4, 8, 11, 12, 13, 15 and 19 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. AAC09-08 – Accessibility Advisory Committee Meeting Minutes
November 4, 2009
THAT the Accessibility Advisory Committee Meeting minutes from the
November 4, 2009 meeting be received and the recommendations
contained therein be approved.
2. EAC09-08 – Environmental Advisory Committee Meeting Minutes
November 5, 2009
THAT the Environmental Advisory Committee Meeting minutes from the
November 5, 2009 meeting be received and the recommendations
contained therein be approved.
3. ADM09-014 – Corporate Organization Structure Review - Phase 2 Report
Implementing the New Departmental Structure
THAT Council receive for information the Corporate Organization
Structure Review Phase 2 Report prepared by The Randolph Group; and
THAT Council endorse proceeding with the re-organization of the Town’s
administrative structure in accordance with the Phase 2 report prepared
by The Randolph Group.
General Committee Meeting Minutes
Tuesday, November 17, 2009
Page 3 of 7
5. FS09-048 – Capital Projects Financial Position Report
as of October 23, 2009
THAT report FS09-048 be received from management; and
THAT the project closures and capital funding adjustments outlined in
Attachments #1 and #2, as summarized in Attachment #3 be approved;
and
THAT, where applicable, the Treasurer is hereby authorized to amend the
capital project funding of any project which has received, or in the future
does receive, any grant or donation funding, in a way as to simply return
prior approved funding to source, and replace with the grant or donation
amount, but not in a manner which increases the total approved project
budget.
6. FS09-049 – Interim Operating Budget Forecast – as at
August 31, 2009
THAT the overview of results of operations for the eight month period
through to August 31, 2009 and the forecast to end of year report from
management be received.
7. IES09-055 – Award of Contracts for Winter Salt and Sand Supplies
THAT the Town issue a purchase order to Sifto Canada Corp. for the
supply of salt for the 2009/2010 season not to exceed $211,700 plus
taxes, with two optional extension periods of one year each; and
THAT the Town issue a purchase order to Floyd Preston Limited for the
supply of sand for an annual amount not to exceed $48,300, plus taxes, at
the tendered unit prices for a contract period of three years starting with
the 2009-2010 winter season; and
THAT the Director of Infrastructure and Environmental Services be
authorized to execute any documents necessary to implement the contract
award.
9. IES09-062 – Award of Request for Proposal No. PW2009-18
Supply and Delivery of One Street Sweeper
THAT Request for Proposal No. PW2009-18 – for the supply and delivery
of one street sweeper, be awarded to Joe Johnson Equipment Inc. at the
submitted price of $177,272, excluding taxes.
10. IES09-063 – Award of Tender PW2009-92 – For the Testing,
Repairing, Upgrading and Calibrating of Water Meters
THAT Tender PW2009-92 – For the Supply of all Labour, Material and
Equipment necessary for the testing, repairing and calibrating of the Town
of Aurora’s water meters, be awarded to Coulter Water Meter Services
Inc. at its per unit bid prices submitted for the works, so as to not exceed
the upset budget value amount of $50,000; and
THAT Council approve the contract for a one year period with the option to
renew for a further two one-year periods; and
General Committee Meeting Minutes
Tuesday, November 17, 2009
Page 4 of 7
THAT Council authorize the Mayor and Municipal Clerk to execute the
Form of Agreement between the Town of Aurora and the successful
bidder.
14. LS09-048 – Additional 2009 Community Grant Requests
THAT additional 2009 Community Grant requests totalling $2,802.00 be
approved for distribution as outlined.
16. PL09-086 – Application for Exemption from Part Lot Control
Royalcliff Homes Bayview Inc.
Plan 65M-4079, Lots 11, 34, 35, 39 & 40
File D12-PLC-07-09
Related File D12-00-1A
THAT Council approve the Application for Exemption from Part Lot Control
submitted by Royalcliff Homes Bayview Inc. to divide Lots 11, 34, 35, 39
and 40 on Plan 65M-4079 into ten (10) separate lots and associated
maintenance easements; and
THAT Council enact By-law 5181-09.
17. PL09-087 – Application to Amend the Official Plan and Zoning
By-law - The Town of Aurora and Chak Wai Cheng
and Kathy Cheng (In Trust)
15286 and 15306 Leslie Street
Pt. Lot 21, Con 2, Pt 1 and 2, 65R-2640 and
Pt. Lot 21, Con 2
Files D09-02-09 and D14-13-07
THAT Council receive as information the following overview of an Official
Plan Amendment and Zoning By-law Amendment Applications under files
D09-02-09 and D14-13-07 scheduled for the December 15, 2009 Public
Planning Meeting.
18. Memorandum from the Director of Building and By-law Services
Re: 2009 Construction Activity – Third Quarter Report
THAT the memorandum regarding 2009 Construction Activity – Third
Quarter Report be received for information.
20. Correspondence from Toronto City Summit Alliance – DiverseCity
Re: Third Annual Diversity in Governance Awards
(Tabled by Mayor Morris)
THAT the correspondence regarding the Third Annual Diversity in
Governance Awards be received for information.
CARRIED
General Committee Meeting Minutes
Tuesday, November 17, 2009
Page 5 of 7
VI DELEGATIONS
a) Ms Susan Walmer, Executive Director, Oak Ridges Moraine Land Trust
Re: Item 11 - LS09-037 – McLeod Woodlot – Oak Ridges Moraine Land
Trust (ORMLT)
(Added Item)
Ms Susan Walmer addressed General Committee to provide information
regarding the McLeod Wood Nature Reserve. Ms Walmer advised that the lands
were received as a donation and that, in partnership with the Town of Aurora,
discussions were held in order to include the McLeod Woodlot in the planning
process surrounding the 2C Lands. Ms Walmer advised that the management
plan is proceeding and that this is just the beginning, as the land is held in
perpetuity by the Oak Ridges Moraine Land Trust.
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT item 11 be brought forward for discussion.
CARRIED
11. LS09-037 – McLeod Woodlot – Oak Ridges Moraine Land Trust (ORMLT)
General Committee recommends:
THAT Council direct staff to finalize an Agreement with the Oak Ridges
Moraine Land Trust (ORMLT) and report back regarding the management
of the McLeod Woodlot based on the seven principles detailed within the
report to Council for approval.
CARRIED
General Committee recommends:
THAT item 13 be brought forward for discussion.
CARRIED
13. LS09-046 – Aurora Seniors Association Proposal for Liquor Licence
General Committee recommends:
THAT Council decline the proposal made by the Aurora Seniors
Association with respect to the Town of Aurora applying for and being the
holder of a liquor licence for the Aurora Seniors Centre.
CARRIED
General Committee Meeting Minutes
Tuesday, November 17, 2009
Page 6 of 7
4. CS09-017 – 2010 Council and Committee Meeting Calendar
General Committee recommends:
THAT the Public Planning meeting be moved from Wednesday, June
30, 2010 to Wednesday, June 23, 2010.
CARRIED
General Committee recommends:
THAT the Leisure Services Advisory Committee meeting be moved
from Thursday, September 16, 2010 to Thursday, September 23,
2010.
CARRIED
General Committee recommends:
THAT the balance of the 2010 Council and Committee Meeting
Calendar be approved.
CARRIED
8. IES09-059 – Additional Funding for Street Light Repairs on Bayview Avenue
General Committee recommends:
THAT Council approve additional street light repair funding in the amount
of $50,000 to be transferred from the Public Works Infrastructure
Management Reserve; and
THAT should the damage be recoverable through insurance, the funds be
returned to the reserve.
CARRIED
12. LS09-043 – Board Advertising Aurora Community Centre Arena #1
General Committee recommends:
THAT Council approve minor amendments to the Aurora Tigers Arena
Board Advertising Agreement; and
THAT Council approve the execution of the attached amended Agreement
for the Aurora Tigers Junior “A” Hockey Club Incorporated (Tigers) rights
to sell advertising space on the boards at the Aurora Community Centre
Arena #1.
CARRIED
15. PL09-084 – Servicing Allocation Update Report
General Committee recommends:
:
THAT report PL09-084 be received for information.
CARRIED
General Committee Meeting Minutes
Tuesday, November 17, 2009
Page 7 of 7
19. Memorandum from the Director of Infrastructure and
Environmental Services
Re: Parking on Richardson Drive
General Committee recommends:
THAT the memorandum regarding Parking on Richardson Drive be
received for information; and
THAT the existing “No Parking Anytime” prohibition on the south and east
sides of Richardson Drive, from Murray Drive to Child Drive, be changed
to the north and west sides of Richardson Drive, between Murray Drive
and Child Drive; and
THAT a letter be sent to all affected residents with the Traffic Safety
Advisory Committee’s recommendations; and
THAT staff be requested to monitor this situation again in 6 months time
and report back to the Traffic Safety Advisory Committee.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
None
X CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session, following
adjournment, to consider:
labour relations or employee negotiations (2 items); and
Advice that is subject to solicitor-client privilege, including
communications necessary for that purpose
(Added Item)
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:43 p.m.
CARRIED
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR CHRISTOPHER C. COOPER
ACTING TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-29 WAS CONSIDERED AND
APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, NOVEMBER 24, 2009,
WITH THE EXCEPTION OF ITEMS 11 AND 13, WHICH WERE DISCUSSED SEPARATELY
AND APPROVED AS ORIGINALLY PRESENTED.