MINUTES - General Committee - 20091116
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE
MEETING MINUTES
CAPITAL BUDGET
NO. 09-27
Council Chambers
Aurora Town Hall
Monday, November 16, 2009
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck, Gallo,
Gaertner, Granger, MacEachern, McRoberts and Wilson
MEMBERS ABSENT Councillor Collins-Mrakas
OTHER ATTENDEES Chief Administrative Officer, Town Solicitor/Acting Town
Clerk, Director of Infrastructure and Environmental
Services, Director of Corporate and Financial
Services/Treasurer, Acting Financial Analyst/Budget
Coordinator, Cashflow and Investment Coordinator,
Director of Parks and Recreation Services and
Council/Committee Secretary
Mayor Morris called the meeting to order at 7:05 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
CARRIED
III DELEGATIONS
a) Ms Irene Clement, Aurora Community Arboretum
Re: 2010 Work Plan
Ms Irene Clement, of the Aurora Community Arboretum, addressed
General Committee to thank Mayor Phyllis Morris, Members of Council
and Town staff for their ongoing support and assistance. Ms Clement
provided an overview of the work done in the Aurora Community
Arboretum over previous years and reviewed the list of projects within the
2010 Work Plan.
Special General Committee Meeting Minutes
Capital Budget - Monday, November 16, 2009
Page 2 of 6
General Committee recommends:
THAT the comments from the delegate be received and referred to the
2010 budget deliberations.
CARRIED
IV PUBLIC OPEN SESSION - Opportunity for members of the public to
provide input regarding the 2010 Capital Budget
Mr. Klaus Wehrenberg
Mr. Wehrenberg addressed General Committee to request that the Committee
address all environmental, natural heritage and green space issues together
within the budget process as one large budget matter. Mr. Wehrenberg
suggested that this approach would allow for financial, growth planning and
maintenance aspects of various overlapping projects to be looked at in a holistic
manner. Mr. Wehrenberg also requested that the committee consider his
previous suggestion to establish appropriate funding reserves for the purpose of
procuring lands to construct future trail systems and environmental preservation
initiatives, and to fund related infrastructure and the ongoing maintenance of
existing trails and natural assets owned by the Town of Aurora.
Mr. Wehrenberg, on behalf of the Trails Committee, requested that General
Committee address the matter of constructing a pedestrian rail crossing at
Cousins Drive within the 2010 budget.
General Committee recommends:
THAT the comments from the delegate be received and referred to the
2010 budget deliberations.
CARRIED
V CONSIDERATION OF ITEMS
1. Memorandum from Acting Financial Analyst/Budget Coordinator
Re: Capital Budget – Additional Information Requested at November 7,
2009 Special General Committee Capital Budget Meeting
At 8:43 p.m. Mayor Morris relinquished the Chair to Deputy Mayor McRoberts in order
to provide input to the discussion at hand.
At 8:46 p.m., upon conclusion of the discussion, Mayor Morris resumed the Chair for the
duration of the meeting.
The Committee recessed at 8:54 p.m.
Special General Committee Meeting Minutes
Capital Budget - Monday, November 16, 2009
Page 3 of 6
The Committee reconvened at 8:59 p.m.
Project #31038 - Bloomington Sideroad – Yonge Street to Bayview Avenue
Sidewalk/ Bikeway/Illumination (item 6 on Memorandum)
General Committee recommends:
THAT the amount of $75,000 be allocated toward project #31038 –
Bloomington Sideroad, Yonge Street to Bayview Avenue Sidewalk/
Bikeway/Illumination, in order to conduct a needs assessment study in
2010; and
THAT the balance of the projected funding for this project be deferred to
the 2011 budget.
CARRIED UNANIMOUSLY
Project #31056 – Bloomington Sideroad, Bathurst Street to Yonge Street
Sidewalk/Bikeway/Illumination (item 6 on Memorandum)
General Committee recommends:
THAT project #31056 – Bloomington Sideroad, Bathurst Street to Yonge
Street Sidewalk/Bikeway/Illumination be deferred, pending a report back,
outside the budget process, with options.
Project #73085 - Arboretum Development (item 7 on Memorandum)
General Committee recommends:
THAT the budgeted amount for project #73085 - Arboretum Development
be reduced from $100,000 to $70,000.
DEFEATED
General Committee recommends:
THAT the budgeted amount for project #73085 - Arboretum Development
remain at $100,000.
CARRIED
Town of Aurora Signage Re-location (item 9 on Memorandum)
General Committee recommends:
THAT staff be requested to provide Council with a report including
documentation related to the tender agreement for the design of the 404
Gateway sign and the agreement regarding the construction and
installation of the sign, including clarification regarding ownership of the
mould; and
THAT potential locations and cost estimates for additional signage be
proposed.
CARRIED
Special General Committee Meeting Minutes
Capital Budget - Monday, November 16, 2009
Page 4 of 6
Councillor Buck left the meeting at 10:30 p.m.
Project #14050 – Financial Application Upgrades (item 10 on Memorandum)
General Committee recommends:
THAT Council include project #14050 – Financial Application Upgrades,
be moved above the line as part of the 2010 Capital Budget requests, in
the amount of $20,000.
CARRIED
Various Projects – Fleet Management (item 11 on Memorandum)
General Committee recommends:
THAT Capital projects #73111, #73116, #71055, #34126, #34129, #71032
and #71035 be moved above the line as part of the 2010 Capital Budget
requests; and
THAT Capital project #72099 be reduced from $290,000 to $10,000.
CARRIED
General Committee recommends:
THAT the hour of adjournment be extended to 11:00 p.m.
CARRIED
Projects Eligible for Funding from the Council Discretionary Reserve (item 12 on
Memorandum)
General Committee recommends:
THAT Project #72055-Energy Management and Conservation Building
Retrofits remain above the line and that the funding of $208,300 be
allocated from the Aurora Hydro Sale Investment Fund; and
THAT the following projects remain below the line:
• #72098-Ice Plant Retro-Fits AFLC - $450,000
• #72096-Re-Glazing of AFLC Pool Windows - $300,000
• #72091-SARC Dehumidification Glycol Loop - $125,000
CARRIED
Project #81006 - 2C Secondary Plan Study (item 14 on Memorandum)
General Committee recommends:
THAT the budgeted amount of $25,000.00 for project #73085 - 2C
Secondary Plan Study be increased to $85,000.00.
CARRIED
Special General Committee Meeting Minutes
Capital Budget - Monday, November 16, 2009
Page 5 of 6
Project #73126 - Parks and Recreation Master Plan Consulting Studies
(item 15 on Memorandum)
General Committee recommends:
THAT Capital project #73126 be moved above the line as part of the 2010
Capital Budget requests in the amount of $100,000.
CARRIED
Project #72073 – Replacement of Library Carpet (item 4 on Memorandum)
General Committee recommends:
THAT the budgeted amount for project #72073 – Replacement of Library
Carpet be reduced to $15,000 to install carpet tiles in the two meeting
rooms only.
CARRIED
Project # 73109 - RInC – Sheppard’s Bush Upgrade (item 3 on Memorandum)
General Committee recommends:
THAT the Director of Parks and Recreation be requested to provide
documentation elaborating and explaining the request for cedar rail fencing
for Lakeview Trail.
CARRIED
Project #72107 – RInC - Improvements to ACC (item 3 on Memorandum)
General Committee recommends:
THAT the budgeted amount for project #72107 – RInC - Improvements to
ACC be revised from $325,000 to $402,200.
CARRIED
RInC Projects (item 3 on Memorandum)
General Committee recommends:
THAT the Mayor and Clerk be authorized to execute the RInC agreements,
subject to the review and recommendation of the Town Solicitor.
CARRIED
General Committee recommends:
THAT the Capital Budget and memorandum from Acting Financial
Analyst/Budget Coordinator be received for information.
CARRIED
Special General Committee Meeting Minutes
Capital Budget - Monday, November 16, 2009
Page 6 of 6
V ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:57 p.m.
CARRIED
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR CHRISTOPHER C. COOPER
ACTING TOWN CLERK
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 09-27 WAS
CONSIDERED AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
NOVEMBER 24, 2009.