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MINUTES - General Committee - 20091107 TOWN OF AURORA SPECIAL GENERAL COMMITTEE MEETING MINUTES CAPITAL BUDGET NO. 09-26 Council Chambers Aurora Town Hall Saturday, November 7, 2009 ATTENDANCE COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Collins-Mrakas, Gallo, Gaertner, Granger, MacEachern, McRoberts and Wilson MEMBERS ABSENT Councillor Buck OTHER ATTENDEES Chief Administrative Officer, Town Solicitor/Acting Town Clerk, Director of Building and By-law Services, Director of Planning & Development Services, Director of Infrastructure and Environmental Services, Director of Corporate and Financial Services/Treasurer, Acting Financial Analyst/Budget Coordinator, Cashflow & Investment Coordinator, Director of Parks and Recreation Services, Manager of Parks and Council/Committee Secretary Mayor Morris called the meeting to order at 9:15 a.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Customer and Legislative Services Department be approved: CARRIED Special General Committee Meeting Minutes Capital Budget - Saturday, November 7, 2009 Page 2 of 4 PUBLIC OPEN SESSION - Opportunity for Members of the Public to Provide Input Regarding the 2010 Captial Budget Mr. Brent MacKinnon, President of the Aurora Community Tennis Club Mr. MacKinnon addressed General Committee to request that consideration be given to replacing the existing lighting standards for the Aurora Community Tennis Club’s three tennis courts, located at McMahon Park, to improve visibility for the members and visiting clubs who play there at night. General Committee recommends: THAT the comments of the delegate be received for information and referred to the Director of Parks and Recreation Services. CARRIED IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Mr. Dan Elliott, Director of Corporate and Financial Services/Treasurer, provided a brief overview of the proposed Capital Budget to be reviewed and endorsed by General Committee. Mr. Elliott reviewed the process that staff have undertaken to present the Capital Projects in the order of priority using a ranking system as presented at this meeting. Mr. Elliott advised that the projects presented above the line are proposed to be included in the 2010 Capital Budget, and those below the line are proposed to be deferred for consideration in future years. 1. 2010 Capital Budget Project #72099 – AFLC Parking Lot Re-paving and Curbing General Committee recommends: THAT Project #72099 - AFLC Parking Lot Re-paving and Curbing be referred to the Chief Administrative Officer and Director of Corporate and Financial Services/Treasurer for further review based on the comments from the Director of Infrastructure and Environmental Services. CARRIED Project #73108 – RinC Rehabilitation of Park Infrastructure Project #73110 – RinC Rehabilitation of Confederation Park Project #72107 – RinC Improvements to ACC Project #73109 – RinC Sheppard’s Bush Upgrades General Committee recommends: THAT the four projects proposed for the RinC grant be referred to staff for a detailed report to be brought to a future General Committee meeting; and THAT this report include the years in which each of the projects were originally scheduled for approval. CARRIED Special General Committee Meeting Minutes Capital Budget - Saturday, November 7, 2009 Page 3 of 4 Project # 72055 – Energy Management and Conservation Building Retrofits General Committee recommends: THAT Project #72055 – Energy Management and Conservation Building Retrofits be referred to staff; and THAT staff be requested to generate a report to review the funding sources of the existing projects that are on the list, and propose some projects which may be funded by the Council Discretionary Reserve Fund. CARRIED Project # 31088 – Parking Lot Repave (United Church & Victoria Street) General Committee recommends: THAT Project #31088 - Parking Lot Repave (United Church & Victoria Street) be approved, subject to a report from staff addressing that a leasing agreement be put in place, clarification of ownership, layout and use of the parking lot and installation of appropriate signage notifying the public of available parking; and THAT the private owners of the subject property be notified of this direction. CARRIED Project #72073 – Replacement of Library Carpet General Committee recommends: THAT Project #72073 - Replacement of Library Carpet be referred to staff to revise the Capital Budget Item Sheet to reflect that only the meeting rooms are to be addressed; and THAT staff be requested to look at options for flooring other than carpeting. CARRIED Project #72103 – Exterior Painting of Architectural Features at 22 Church Street School General Committee recommends: THAT Project #72103 – Exterior Painting of Architectural Features at 22 Church Street School be referred to staff to provide further information with regard to why the work is required at this time as well as where and to what extent it is required. CARRIED The Committee recessed at 12:05 p.m. Special General Committee Meeting Minutes Capital Budget - Saturday, November 7, 2009 Page 4 of 4 The Committee reconvened at 12:45 p.m. Project #31083 – Logo for CN Overpass General Committee recommends: THAT Project #31083 – Logo for CN Overpass be moved above the line. CARRIED V ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 3:40 p.m. CARRIED _______________________________ ________________________________ PHYLLIS M. MORRIS, MAYOR CHRISTOPHER C. COOPER ACTING TOWN CLERK THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 09-26 WAS CONSIDERED AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, NOVEMBER 24, 2009.