MINUTES - General Committee - 20091103
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 09-25
Council Chambers
Aurora Town Hall
Tuesday, November 3, 2009
ATTENDANCE
COMMITTEE MEMBERS Councillor Buck in the Chair; Councillors Collins-
Mrakas, Gaertner (arrived at 7:07 p.m.), Gallo,
Granger, MacEachern, McRoberts and Wilson
MEMBERS ABSENT Mayor Morris was absent.
OTHER ATTENDEES Chief Administrative Officer, Town Solicitor/Acting
Town Clerk, Director of Building, Director of Leisure
Services, Director of Planning & Development
Services, Director of Public Works, Director of
Corporate & Financial Services/Treasurer, and
Council/Committee Secretary
Councillor Buck called the meeting to order at 7:02 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Collins-Mrakas declared an interest in item III Adoption of Previous
Minutes – General Committee Meeting Minutes of October 20, 2009, due to a
relative having a contractual relationship with one of the listed companies in item
5 – Planning Applications Status List, and did not take part in any questions in
this regard or attempt in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional item, be approved:
Closed Session – labour relations or employee negotiations
(1 item)
CARRIED
III ADOPTION OF PREVIOUS MINUTES
Councillor Collins-Mrakas, having declared an interest in this item, did not take
part in or vote on any questions in this regard or attempt in any way to influence
the voting on such questions.
General Committee Meeting Minutes
Tuesday, November 3, 2009
Page 2 of 6
General Committee Meeting Minutes - October 20, 2009
General Committee recommends:
THAT the General Committee Meeting minutes 09-23 from the October
20, 2009 meeting be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 3, 6 and 10 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. AAC09-07 – Accessibility Advisory Committee Meeting Minutes
October 7, 2009
THAT the Accessibility Advisory Committee Meeting minutes from the
October 7, 2009 meeting be received and the recommendations contained
therein be approved.
2. LSAC09-07 – Leisure Services Advisory Committee Meeting Minutes
September 17, 2009
THAT the Leisure Services Advisory Committee Meeting minutes from the
September 17, 2009 meeting be received and the recommendations
contained therein be approved.
4. TSAC09-07 – Traffic Safety Advisory Committee Meeting Minutes
October 14, 2009
THAT the Traffic Safety Advisory Committee Meeting minutes from the
October 14, 2009 meeting be received and the recommendations
contained therein be approved.
5. BA09-009 – Land Property Management Process and Systems Review
THAT Prior & Prior Associates Ltd. be retained as a sole source to
undertake a review of the Town’s Land and Property Management System
in the amount of $35,000 to be funded by the Building Reserve Fund.
General Committee Meeting Minutes
Tuesday, November 3, 2009
Page 3 of 6
7. PL09-080 – Applications for Site Plan Approval and Amendment to the
Zoning By-law
1087931 Ontario Limited
Lot 13 and Part of Lot 14, R.P.246 and Part of Parcel A, R.P.36
Files D11-13-06 and D14-11-06
THAT, subject to the final approval of the grading and servicing plan, Site
Plan Application D11-13-06 be approved to permit a 6 unit residential
development (5 Townhouses; 1 single detached); and
THAT Council authorize the Mayor and Town Clerk to execute a Site Plan
Agreement between the Town and the Owner to facilitate the subject
proposal; and
THAT Council determine that no further notice is required to be given in
respect of the proposed by-law in accordance with Section 34 (17) of the
Planning Act, related to accurately delineating the Environmental
Protection Zone (flood plain) and the addition of the EP-17 Zone to permit
above grade decks for units 4 and 5; and
THAT Council enact implementing Zoning By-law 5173-09; and
THAT five (5) units of sewage and water capacity be allocated from the
Core Area Infill reserve to 15356 Yonge Street to facilitate the proposed
development.
8. PW09-057 – Train Anti-Whistle in the Town of Aurora
THAT Council authorize staff to proceed with the train whistle elimination
at all Town’s crossings in accordance with Transport Canada’s Railway
Safety Directorate, Guideline No. 1 Procedure; and
THAT Town’s residents and relevant organizations be notified of the
Town’s intention to pass a by-law forbidding the use of whistles at all
Town’s crossings as per section 23.1 of the Railway Safety Act and as per
Transport Canada’s Guideline No. 1 Procedure; and
THAT the Council for the Corporation of the Town of Aurora petition
Metrolinx and the Canadian National Railway to prohibit the sounding of
engine whistles of trains at the following road crossings, as required under
the Canadian Rail Operating Rule 14(L):
• Engelhard Drive - Mileage 29.17 – Metrolinx, Newmarket
Subdivision
• Pedestrian Crossing - Mileage 29.79 – Metrolinx, Newmarket
Subdivision
• Wellington Street East - Mileage 29.99 – Metrolinx, Newmarket
Subdivision
• Centre Street – Mileage 30.04 – Metolinx, Newmarket Subdivision
• St. John’s Sideroad – Mileage 31.28 – Metrolinx, Newmarket
Subdivision; and
THAT the by-law shall not come into full force and effect until the
necessary approval has been granted by Metrolinx, the Canadian National
Railway and Transport Canada and the necessary bulletin to their
operators has been issued; and
THAT a by-law be passed authorizing the Mayor and Clerk to sign a
Whistle Cessation Liability Insurance Agreement with Metrolinx.
General Committee Meeting Minutes
Tuesday, November 3, 2009
Page 4 of 6
9. Memorandum from the Director of Corporate and Financial Services
Re: Response to General Committee Request:
Mr. Mestrinaro’s Procurement Process Concern from General
Committee - October 20, 2009
(deferred from October 27, 2009 Council meeting)
THAT the memorandum from the Director of Corporate & Financial
Services be received.
CARRIED
VI DELEGATIONS
None
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT item 6 be brought forward for discussion.
CARRIED
6. LS09-047 – Pine Tree Potters Guild Sign
General Committee recommends:
THAT the Director of Leisure Services be directed to contact the Pine Tree
Potters Guild to install smaller and less obtrusive signage.
DEFEATED
General Committee recommends:
THAT the current signage at the Pine Tree Potters Guild remain; and
THAT the Pine Tree Potters Guild be advised that the signage should be
maintained at all times.
CARRIED
3. LSAC09-08 – Leisure Services Advisory Committee Meeting Minutes
October 15, 2009
(3) Trails Sub-Committee Minutes, 09-06, September 11, 2009
General Committee recommends:
THAT the following recommendations from the September 11, 2009 Trails
Sub-Committee Meeting Minutes 09-06 be adopted:
General Committee Meeting Minutes
Tuesday, November 3, 2009
Page 5 of 6
1. Relative to the routing from the Elizabeth Hader Park to Kennedy Rd.
West, the Committee recommends that:
a) the original Route “A” easement not be relinquished;
b) that the trail not be constructed at this time;
c) that the trail not be built until after the finalization of the Trails
Master Plan; and
Recommendation 1.d) as follows be referred to Staff for review of the
resolution and the process and Staff provide any suggestions to address
the concerns raised:
d) that Council follow its policy, as outlined below in the Council
Resolution from the April 14, 2009 meeting No. 09-10, to refer back
the trail routing issue to the Trails Sub-Committee, as the
Committee’s recommended routing was not endorsed:
“THAT any recommendations from the Trails Sub-Committee
that are amended or re-evaluated be referred back to the
Trails Sub-Committee for their consideration.”; and
Recommendation 2. as follows be received:
2. That no action be taken to abandon or revise the routing of the
Benville Trail at the September 17, 2009 LSAC meeting; and
Recommendation 3. as follows be referred to the Director of Finance for
input:
3. That Council consider the request of the Trails Sub-Committee to
establish a stand alone Capital Reserve for funding trails initiatives
with an annual funding contribution that supports the long term goals
and objectives of the Trails Master Plan. The amount of the annual
contribution to be determined at the conclusion of the Master Plan
Project; and
Recommendation 4. as follows be referred to the Director of Leisure
Services to reflect the capital projects in the 2010 Capital Budget:
That staff include an amount of $250,000.00 in the 2010 Capital Budget for
various trail projects including the construction of the Cousins Drive CNR
crossing, the Nokiidaa Trail link to Newmarket, the Holland Valley Trail link
from St Johns Side Road to Birkshire Drive.
CARRIED
General Committee recommends:
THAT the balance of the Leisure Services Advisory Committee Meeting
minutes from the October 15, 2009 meeting be received and the
recommendations contained therein be approved.
CARRIED
General Committee Meeting Minutes
Tuesday, November 3, 2009
Page 6 of 6
10. Correspondence from The Royal Canadian Legion
Re: Aurora Peace Flame Tree Sculpture Initiative
General Committee recommends:
THAT Council receive and accept the recommendation by the Royal
Canadian Legion and refer it to the appropriate staff to bring back an
alternative placement for the Aurora Peace Flame Tree Sculpture.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
None
X CLOSED SESSION
General Committee recommends:
THAT this Committee convene into a closed session to consider:
labour relations or employee negotiations (1 item)
labour relations or employee negotiations (1 added item)
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 7:45 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-25 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, NOVEMBER
10, 2009, WITH THE EXCEPTION OF ITEM 4(2) W HICH WAS REFERRED BACK TO
STAFF, ITEMS 4(4) AND 6, WHICH WERE APPROVED AS ORIGINALLY
PRESENTED AND ITEMS 7 AND 9, WHICH WERE APPROVED AS AMENDED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR CHRISTOPHER C. COOPER
ACTING TOWN CLERK