MINUTES - General Committee - 20090505
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 09-16
Council Chambers
Aurora Town Hall
Tuesday, May 5, 2009
ATTENDANCE
COMMITTEE MEMBERS Councillor Buck in the Chair; Councillors Collins-
Mrakas, Gaertner, Gallo, Granger, MacEachern,
McRoberts, Wilson and Mayor Morris
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Planning, Director of Public Works, Director of
Financial Services/Treasurer, Town Solicitor,
Manager of Programs and Community Development ,
Manager of By-law Services and Council/Committee
Secretary
Councillor Buck called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared an interest in item 14 - FS09-020 – Amendment
to Storm Sewer Charge for Commercial and/or Industrial Businesses Occupying
More Than One Unit at the Same Property Address, due to the employment of
his spouse in one of the identified businesses, and did not take part in any
questions in this regard or attempt in any way to influence the voting on such
questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Supplemental Photos pertaining to Delegation (b)
Re: Multi-Way Stop at Timpson and Dinsmore
Provided by Traffic/Transportation Analyst
New Delegation (c) – Ms Nancy Black, Aurora Master Ducks
Swim Club
Re: Pool Allocation Policy
(Relating to Item 3(11) – Leisure Services Advisory Committee
Meeting Minutes - LS09-022 – Pool Allocation Policy)
New Delegation (d) – Mr. Reg Chappell, Ducks Swimming
Re: Pool Allocation Policy
(Relating to Item 3(11) – Leisure Services Advisory Committee
Meeting Minutes - LS09-022 – Pool Allocation Policy)
General Committee Meeting Minutes
Tuesday, May 5, 2009
Page 2 of 10
New Item 17 – Correspondence from Ms Ann Jones
Re: Pool Allocation Policy
(Relating to Item 3(11) – Leisure Services Advisory Committee
Meeting Minutes - LS09-022 – Pool Allocation Policy)
CARRIED
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, April 21, 2009
General Committee recommends:
THAT the General Committee Meeting minutes of April 21, 2009 be
adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 5, 6, 7, 8, 9, 12, 14, 15, 16 and 17 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. Central York Fire Services – Joint Council Committee Meeting Minutes
April 14, 2009
THAT the Central York Fire Services – Joint Council Committee Meeting
Minutes of April 14, 2009 be received for information.
4. EDAC09-03 – Economic Development Advisory Committee Meeting Minutes
April 23, 2009
THAT the Economic Development Advisory Committee Meeting minutes
from the April 23, 2009 meeting be received and the recommendations
contained therein be approved.
10. PW09-031 – Award of Tender PW2009-02 – Reconstruction of Batson Drive
and a Portion of Moorcrest Drive
THAT Tender PW2009-02 – Reconstruction of Batson Drive and a portion
of Moorcrest Drive be awarded to Barra Con Construction Ltd. at its
tendered price of $1,294,139.00, excluding G.S.T; and
THAT Council hereby acknowledges the financial contributions to this
infrastructure renewal project from the Federal and Provincial
Governments; and
General Committee Meeting Minutes
Tuesday, May 5, 2009
Page 3 of 10
THAT Council authorize the Mayor and Town Clerk to execute the
attached Form of Agreement between the Town of Aurora and Barra Con
Construction Ltd. for the reconstruction of Batson Drive and a portion of
Moorcrest Drive.
11. PW09-032 – Award of Contract for Consulting Services
Reconstruction of Kemano Road (from Aurora
Heights Drive to April Gardens), Foreht Crescent
and Sioux Gate – Results of Request for Proposals
THAT the Director of Public Works be authorized to sign an Engineering
Agreement with AECOM Canada Ltd. for the provision of consulting
services for the preliminary and detail design for the reconstruction of
Kemano Road (from Aurora Heights Drive to April Gardens), Foreht
Crescent and Sioux Gate at a cost not to exceed $63,315.00 exclusive of
GST.
13. PL09-042 – York Region Partnership (YorkInfo)
Memorandum of Understanding
THAT Council authorize the Clerk to sign the Memorandum of
Understanding between the Region of York and Town of Aurora pertaining
to the YorkInfo GIS partnership; and
THAT Council authorize the Clerk to sign the 2009 and 2011
Orthophotography Sub-License agreements between the Region of York
and Town of Aurora pertaining to the 2009 and 2011 air photos upon
receipt of such agreements.
CARRIED
VI DELEGATIONS
(c) Ms Nancy Black, Master Ducks Swim Club
Re: Pool Allocation Policy
(Relating to Item 3(11) – Leisure Services Advisory
Committee Meeting Minutes - LS09-022 – Pool Allocation Policy)
(Added Item)
Ms Nancy Black addressed General Committee to raise her concerns pertaining
to the draft Pool Allocation Policy. Ms Black indicated that she is not in favour of
the policy for several reasons, one of which is that the pool hours are already
fully booked by the Master Ducks and Ducks Swimming, and that these two clubs
have been in operation within the Town pool facilities for many years.
General Committee recommends:
THAT the comments of the delegate be received and referred to item
3(11) - Leisure Services Advisory Committee Meeting Minutes - LS09-022
– Pool Allocation Policy).
CARRIED
General Committee Meeting Minutes
Tuesday, May 5, 2009
Page 4 of 10
(d) Mr. Reg Chappell, Ducks Swimming
Re: Pool Allocation Policy
(Relating to Item 3(11) – Leisure Services Advisory
Committee Meeting Minutes - LS09-022 – Pool Allocation Policy)
(Added Item)
Mr. Reg Chappell addressed General Committee in opposition to the draft pool
policy, outlining several reasons, such as the fact that the pool time has already
been allocated to two swim clubs who have been in operation for many years,
and that Ducks Swimming has generously given back to the community on an
ongoing basis over the years.
General Committee recommends:
THAT the comments of the delegate be received and referred to item
3(11) - Leisure Services Advisory Committee Meeting Minutes - LS09-022
– Pool Allocation Policy).
CARRIED
(a) Ms Yvonne Cattrall, Head Coach, Aurora Selkies Swim Club
Re: Pool Allocation Policy
(Relating to Item 3(11) – Leisure Services Advisory
Committee Meeting Minutes - LS09-022 – Pool Allocation Policy)
Ms Yvonne Cattrall addressed General Committee to request approval of a pool
allocation policy which would include equal access to pool time for the Aurora
Selkies Swim Club.
General Committee recommends:
THAT the comments of the delegate be received and referred to item
3(11) - Leisure Services Advisory Committee Meeting Minutes - LS09-022
– Pool Allocation Policy).
CARRIED
General Committee recommends:
THAT items 17 and 3 be brought forward for discussion.
CARRIED
17. Correspondence from Ms Ann Jones
Re: Pool Allocation Policy
(Relating to Item 3(11) – Leisure Services Advisory Committee Meeting
Minutes - LS09-022 – Pool Allocation Policy)
(Added Item)
General Committee recommends:
THAT the correspondence be received and referred to item 3(11) - Leisure
Services Advisory Committee Meeting Minutes - LS09-022 – Pool
Allocation Policy).
CARRIED
General Committee Meeting Minutes
Tuesday, May 5, 2009
Page 5 of 10
3. LSAC09-04 – Leisure Services Advisory Committee Meeting Minutes
April 16, 2009
General Committee recommends:
THAT it be recommended to Council that the following amendments be
made to the Draft Town of Aurora Leisure Services Department Pool
Allocation Policy:
The title of the policy be “Town of Aurora Leisure Services
Department Competitive Swim Club Pool Allocation Policy.
The Policy Statement be amended to identify the names of the three
Aurora Swim Clubs.
Section 5 include the following subsection:
f) That only clubs with Swim Ontario status will be considered for
pool allocation through the Town’s Pool Allocation Policy.
Section 6 be amended to include the following sentence: “That a
sworn affidavit be obtained from the President/Owner of each club in
October and February confirming the number of Aurora residents
based on swimmer units. There is no need for a change of annual
allocation for a variation of less than 15% and the Director of Leisure
Services adjust the allocation hours to reflect the Policy.”
Section 7 be amended to read as follows: “Permits will not be issued
for competing Clubs in the pool at the same time unless the Clubs
agree.”
Section 9 be removed.
Section 11 be modified to reflect the removal of Section 9.
The policy is to reflect that the definition of a member would be a
resident that has to swim once a week and the number of members
per month is to be submitted to the Director of Leisure Services in
October, November, January, February and March; and
THAT the proposed draft policy, reflecting the above changes,
be brought to a General Committee meeting and that staff
highlight any area(s) that may need to be refined or clarified;
and
THAT staff provide as background information, the swim clubs’
membership numbers, reflecting the numbers as previously
provided, as well as updated numbers as of May 1, 2009
outlining residents and non-residents; and
THAT staff provide the unamended copy of the policy, as
presented at the April 16, 2009 Leisure Services Advisory
Committee meeting.
CARRIED
General Committee Meeting Minutes
Tuesday, May 5, 2009
Page 6 of 10
General Committee recommends:
THAT the balance of the Leisure Services Advisory Committee Meeting
minutes from the April 16, 2009 meeting be received and the
recommendations contained therein be approved.
CARRIED
(b) Mr. George Zebrowski
Re: Multi-Way Stop at Timpson and Dinsmore
(Relating to Item 2(1) – Traffic Safety Advisory Committee
Meeting Minutes - TSAC09-005 - Multi-Way Stop Control Request at
Timpson Drive and Dinsmore Terrace Intersection
Mr. George Zebrowski addressed General Committee in support of the
recommendations from the Traffic Safety Advisory Committee regarding the
multi-way stop at the Timpson Drive and Dinsmore Terrace.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
General Committee recommends:
THAT item 2 be brought forward for discussion.
CARRIED
2. TSAC09-04 - Traffic Safety Advisory Committee Meeting Minutes
April 15, 2009
General Committee recommends:
THAT the Traffic Safety Advisory Committee Meeting minutes from the
April 15, 2009 meeting be received and the recommendations contained
therein be approved.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
5. CS09-006 – Graffiti Clean-up Day
General Committee recommends:
THAT Council receive this report for information and consideration.
CARRIED
General Committee Meeting Minutes
Tuesday, May 5, 2009
Page 7 of 10
General Committee recommends:
THAT the Town Solicitor review all legal liability aspects of Graffiti
Day and any agreements that have been signed on behalf of the
Town.
CARRIED
6. ADM09-004 – York Region’s Long Term Tourism Destination Development
Strategy
General Committee recommends:
THAT Council support, in principle, the Region of York’s draft Long Term
Tourism Destination Development Strategy, subject to the comments
contained in this report being addressed; and
THAT this report be forwarded to the Region of York Clerk; and
THAT the last 3 sentences of the report, under the heading
“COMMENTS”, point #3, be removed.
CARRIED
7. ADM09-005 – Jack Woods Property – 95 Allaura Boulevard
General Committee recommends:
THAT the Procedural By-law be waived in order to add this item to the
Closed Session agenda at the end of this meeting.
CARRIED
General Committee recommends:
THAT this matter be referred to the Closed Session portion of this
meeting.
CARRIED
8. PW09-023 – Update on Winter Windrow Clearing Program
General Committee recommends:
THAT the results of the Pilot Windrow Clearing Program be received for
information; and
THAT the Pilot Windrow Clearing Program be cancelled; and
THAT participants and the Seniors Centre be notified of the Pilot Program
cancellation.
CARRIED
General Committee Meeting Minutes
Tuesday, May 5, 2009
Page 8 of 10
9. PW09-026 – Award of Tender PW2009-26 – Reconstruction of Stormwater
Management Facility C1
General Committee recommends:
THAT Tender PW2009-26 – Reconstruction of Stormwater Management
Facility C1 be awarded to Dynex Construction Ltd. at its tendered price of
$442,532.00, excluding G.S.T; and
THAT Council acknowledge the assistance of the Lake Simcoe Regional
Conservation Authority in the undertaking of this project; and
THAT Council authorize the Mayor and Town Clerk to execute the
attached Form of Agreement between the Town of Aurora and Dynex
Construction Ltd. for the reconstruction of Stormwater Management
Facility C1.
CARRIED
12. PL09-036 – Five Year Official Plan Review
General Committee recommends:
THAT Council review and comment on the attached draft Terms of
Reference for the Five Year Official Plan review process; and
THAT staff initiate a Request for Proposal process to retain the required
consultants to undertake the Five Year Official Plan review, subsequent to
the Council approval of the Terms of Reference; and
THAT, as required under the Planning Act, staff representatives consult
with the Regional Municipality of York pertaining to the requirements of the
Five Year Official Plan Review; and
THAT, as also required by the Planning Act, a special public meeting of
Council be held to discuss the revisions to the Official Plan; and
That staff be authorized to prepare a letter to the Minister of Energy and
Infrastructure to request a one year extension to the implementation
deadline for compliance with the “Growth Plan”, to allow for adoption of a
corresponding amendment to the Town Official Plan.
CARRIED
Councillor McRoberts, having previously declared an interest in item 14, did not take
part in any discussion in this regard.
14. FS09-020 – Amendment to Storm Sewer Charge for Commercial and/or
Industrial Businesses Occupying More Than One Unit at the
Same Property Address
General Committee recommends:
THAT the policy for storm sewer charges be updated to reflect that, upon
application to the Town of Aurora’s Financial Services Department by a
business occupying more than one commercial and/or Industrial unit at the
same property address, the Storm Sewer Charge be waived for all meters
in excess of the first meter.
CARRIED
General Committee Meeting Minutes
Tuesday, May 5, 2009
Page 9 of 10
15. Memorandum from the Director of Finance/Treasurer
Re: Quarterly Financial Reporting – Revision
General Committee recommends:
THAT the first interim report be as at May 31st, and be presented directly
to Council on June 23rd; and
THAT the second report be as at August 31st, and be presented to
General Committee on October 6th.
DEFEATED
General Committee recommends:
THAT the memorandum entitled, “Quarterly Financial Reporting –
Revision” be received for information.
CARRIED
16. Memorandum from the Manager of Legislative Services/Deputy Clerk
Re: June, July, August and September of the 2009 Council and
Committee Calendar
General Committee recommends:
THAT the June 23, 2009 Council meeting be moved to June 25, 2009; and
THAT the July 14, 2009 Council meeting be moved to July 21, 2009; and
THAT the August 11, 2009 Council meeting remain tentatively
scheduled, pending the decision of whether it is required; and
THAT the General Committee and Council meetings in September be
re-scheduled as follows:
• September 1 – no meeting
• September 8 – General Committee
• September 15 – Council
• September 22 – General Committee
• September 29 - Council
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Collins-Mrakas advised that, contrary to what was stated earlier in the
meeting, there is a tip-line on the Town of Aurora website pertaining to graffiti.
X CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider:
personal matters about an identifiable individual, including municipal
or local board employees;
General Committee Meeting Minutes
Tuesday, May 5, 2009
Page 10 of 10
litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board; and
a proposed or pending acquisition or disposition of land for municipal
or local board
(Referred Item 7)
CARRIED
The committee recessed at 10:10 p.m. to move into Closed Session.
The meeting was re-convened at 10:52 p.m.
General Committee recommends:
THAT Council appoint Deborah Latimer to the Traffic Safety Advisory
Committee.
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:58 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-16 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, MAY 12,
2009, WITH THE EXCEPTION OF ITEM 3, WHICH WAS PULLED AND NOT
DISCUSSED, AND ITEM 14, WHICH WAS APPROVED AS ORIGINALLY
PRESENTED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK