MINUTES - General Committee - 20091020
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 09-23
Council Chambers
Aurora Town Hall
Tuesday, October 20, 2009
ATTENDANCE
COMMITTEE MEMBERS Councillor Collins-Mrakas in the Chair; Councillors
Gaertner, Gallo, Granger, MacEachern, McRoberts,
Wilson and Mayor Morris
MEMBERS ABSENT Councillor Buck was absent.
OTHER ATTENDEES Chief Administrative Officer, Town Solicitor/Acting
Town Clerk, Director of Building, Director of Planning
& Development Services, Director of Public Works,
Director of Financial Services/Treasurer, Parks
Manager and Council/Committee Secretary
Councillor Collins-Mrakas called the meeting to order at 7:04 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Collins-Mrakas declared an interest in item 5, due to a relative having
a contractual relationship with one of the listed companies, and did not take part
in any questions in this regard or attempt in any way to influence the voting on
such questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following addition/withdrawal, be approved:
Addition - Delegation b) - Mr. Walter Mestrinaro
Re: Disqualification of Bid – Tender LS2009-90
Withdrawal - Item 6 - PW09-055 – Award the Supply and Delivery of
Road Salt to Sifto Canada
CARRIED
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, 09-22, October 6, 2009
General Committee recommends:
THAT the General Committee meeting minutes, 09-22, from the October
6, 2009 meeting be adopted.
CARRIED
General Committee Meeting Minutes
Tuesday, October 20, 2009
Page 2 of 5
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 4 and 5 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. EDAC09-08 – Economic Development Advisory Committee Meeting
Minutes – October 5, 2009
THAT the Economic Development Advisory Committee Meeting minutes
from the October 5, 2009 meeting be received and the recommendations
contained therein be approved.
6. PW09-055 – Award the Supply and Delivery of Road Salt to Sifto Canada
WITHDRAWN
CARRIED
VI DELEGATIONS
a) Ms Kathy van Nostrand
Re: Item 2 - Heritage Advisory Committee Meeting Minutes of
October 5, 2009
(1) PL09-077 – Owner’s Request to Revoke Designation
and Delist Property Located at 144
Wellington Street East
Ms Kathy van Nostrand addressed the Committee to request a reconsideration of
the recommendation made by the Heritage Advisory Committee regarding the
property she owns at 144 Wellington Street East. Ms van Nostrand contended
that, due to her future plans for re-facing and possibly demolishing the building, it
cannot be designated as a heritage property. Ms van Nostrand also made
reference to the condition of the building, which has many cracks in the brick
work. Therefore, Ms van Nostrand requested that the intention to designate be
revoked.
General Committee recommends:
THAT the comments of the delegate be received and referred to item 2(1)
on the agenda.
CARRIED
General Committee recommends:
THAT item 2 be brought forward for discussion.
CARRIED
General Committee Meeting Minutes
Tuesday, October 20, 2009
Page 3 of 5
2. HAC09-08 – Heritage Advisory Committee Meeting Minutes
October 5, 2009
(1) PL09-077 – Owner’s Request to Revoke Designation and Delist
Property Located at 144 Wellington Street East
Related Files (PL08-091, D14-07-08, D11-15-08)
General Committee recommends:
THAT Council not proceed with the designation; and
THAT a notice of withdrawal of intention to designate be served on
the property owner, Ontario Heritage Trust and published in the
newspaper; and
THAT the subject property stays on the Aurora Register of Properties
of Cultural Heritage Value or Interest.
CARRIED
General Committee recommends:
THAT the balance of the Heritage Advisory Committee Meeting minutes
from the October 5, 2009 meeting be received and the recommendations
contained therein be approved.
CARRIED
b) Mr. Walter Mestrinaro
Re: Item 2 – Disqualification of Bid – Tender LS2009-90
(Added Item)
Mr. Walter Mestrinaro addressed the Committee regarding Tender LS2009-90
pertaining to a call for bleachers. Mr. Mestrinaro outlined the sequence of events
regarding this tender and advised that his bid had been disqualified. Mr.
Mestrinaro argued against the disqualification.
General Committee recommends:
THAT the comments of the delegate be received and referred to staff to
be reviewed and taken into consideration during the Procurement By-law
review.
CARRIED
General Committee recommends:
THAT the comments raised by the delegate in reference to Tender
LS2009-90 be reviewed and that staff provide a memo to Council outlining
the steps taken in the awarding of the bid, in light of the concerns raised
by the delegate.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
General Committee Meeting Minutes
Tuesday, October 20, 2009
Page 4 of 5
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
3. ADM09-013 - Retention of Services, Detailed Design and Public
Consultation Services – Nokiida Trail Extension,
North of St. John’s Sideroad, West of Yonge Street
General Committee recommends:
THAT Ogilvie, Ogilvie & Company be retained to provide continuing public
consultation and detailed design for the Nokiida Trail extension north of St.
John’s Sideroad, east of Yonge Street in the amount of $29,887.50 plus
GST as a sole source as provided for in the Purchasing By-law; and
THAT the Mayor and Clerk be authorized to execute an agreement to
implement the above recommendations if required.
CARRIED UNANIMOUSLY
4. LS09-045 – Tree Permit Application for 67 Elderberry Trail
General Committee recommends:
THAT Council approve the application for the removal of trees at 67
Elderberry Trail (Lot 27, Plan M-42, Town of Aurora, Regional Municipality
of York known as 67 Elderberry Trail) in accordance with By-law 4474-
03.D being a By-law to authorize the injury or destruction of trees (Tree
Permit By-law), in accordance with the conditions laid out by the
Committee of Adjustment, including the execution of the Vegetation
Preservation Agreement.
CARRIED
Councillor Collins-Mrakas, having declared an interest in item 5, relinquished the Chair
to Mayor Morris and did not take part in or vote on any questions in this regard or
attempt in any way to influence the voting on such questions.
5. PL09-081 – Planning Applications Status List
General Committee recommends:
THAT the Planning Applications Status List be received for information.
CARRIED
Upon conclusion of the vote, Councillor Collins-Mrakas resumed the Chair.
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Mayor Morris provided a Notice of Motion pertaining to By-law 4474-03.D – Being
a by-law to authorize the injury or destruction of trees (Tree Permit By-law).
Mayor Morris advised that residents wishing to report about any required
maintenance for street lights should contact the Public Works Department at
extension 3443. The Director of Public Works advised that repairs may take up
to 10 days to complete, a timeframe which has been in place for years, but
confirmed that every endeavour will be made to complete repairs sooner.
General Committee Meeting Minutes
Tuesday, October 20, 2009
Page 5 of 5
Mayor Morris advised that she received information regarding a community bus
in Newmarket which shuttles seniors to and from shopping centres. Mayor
Morris advised that she will research this possibility for Aurora.
Mayor Morris clarified that a recent resolution passed by Council was to remove
a clause from the Street Numbering Policy which specifically prohibited
consideration of any requests relating to address changes involving the number
4. To clarify, an address change involving any number would be considered, if
feasible.
Councillor Gaertner requested research into the matter of having a by-law
pertaining to bicycle riding on sidewalks.
Mayor Morris inquired as to what can be done about the noise of the HVAC
system on top of the Highland Green Condominium to which the Director of
Building responded that, although it is the responsibility of the Ministry of the
Environment, staff would endeavour to facilitate discussions with the Ministry.
X CLOSED SESSION
None
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:01 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-23 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, OCTOBER
27, 2009.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR CHRISTOPHER C. COOPER
ACTING TOWN CLERK