MINUTES - General Committee - 20091006
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 09-22
Council Chambers
Aurora Town Hall
Tuesday, October 6, 2009
ATTENDANCE
COMMITTEE MEMBERS Councillor Granger in the Chair; Councillors Collins-
Mrakas, Gallo, MacEachern, McRoberts, Wilson
(arrived at 7:10 p.m.) and Mayor Morris
MEMBERS ABSENT Councillors Gaertner and Buck were absent.
OTHER ATTENDEES Chief Administrative Officer, Town Solicitor/Acting
Town Clerk, Director of Building & By-law Services,
Director of Leisure Services, Director of Planning &
Development Services, Director of Infrastructure
Services, Director of Corporate & Financial Services/
Treasurer, and Council/Committee Secretary.
Councillor Granger called the meeting to order at 7:04 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor MacEachern declared an interest in item 4 - Memorandum from Mayor
Phyllis Morris regarding Anne Bartley Smith Lands, by virtue of her involvement
with a resident group and her participation in activities as it relates to these lands,
and did not take part in, or vote on any questions in this regard or attempt in any
way to influence the voting on such questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
CARRIED
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, 09-21, September 22, 2009
General Committee recommends:
THAT the General Committee Meeting minutes 09-21 from the September
22, 2009 meeting be adopted.
CARRIED
General Committee Meeting Minutes
Tuesday, October 6, 2009
Page 2 of 4
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Item 4 was identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. BA09-008 – Request for Sign Variance to Sign By-law 4898-07.P
CIBC – 660 Wellington Street East
THAT Council approve a request for sign variance to permit wall signs on
four elevations, specifically one wall sign on the West Elevation having a
maximum sign area of 68.64 square feet and one wall sign on the North
Elevation having a maximum sign area of 118 square feet, for the CIBC at
660 Wellington Street East, whereas the Sign Bylaw restricts wall signs to
two elevations.
2. PL09-071 – Proposed Amendments to Street Numbering (Addressing) Policy
THAT Council approve the recommended modifications to the Street
Numbering Policy, as identified in Attachment “A” to report PL09-071.
3. PL09-075 – Zoning By-law Amendment Application
Removal of (H) Holding Prefix
Trenti Estate Inc.
9 Borealis Avenue
Block 182, Plan 65M-3658 and Block 147, Plan 65M-3678
File D14-03-09
THAT Council enact By-law 5171-09 to remove the Holding (H) prefix to
allow the subject lands to be developed for a commercial building.
CARRIED
VI DELEGATIONS
None
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
General Committee Meeting Minutes
Tuesday, October 6, 2009
Page 3 of 4
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Councillor MacEachern, having previously declared an interest in item 4, did not
take part in or vote on any questions in this regard or attempt in any way to
influence the voting on such questions.
4. Memorandum from Mayor Phyllis Morris
Re: Anne Bartley Smith Lands
(Notice of Motion previously given at September 29, 2009 Council Meeting)
General Committee recommends:
THAT Council receive this memorandum for information;
AND FURTHER: authorize Staff to explore a potential custodial
relationship agreement with the Ontario Heritage Trust related to the Anne
Bartley Smith Lands;
AND FURTHER THAT the Chief Administrative Officer report back to
Council with the parameters of a potential custodial relationship
agreement with the Ontario Heritage Trust related to the Anne Bartley
Smith Lands, if appropriate.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Mayor Morris suggested that Councillors provide their items for New Business in
written format to the Secretariat staff to assist in completing accurate minutes.
Councillor Granger inquired as to the types of items which may be captured
under New Business, to which the Acting Town Clerk responded, quoting section
3.14 of the Procedural By-law, as follows:
New Business/General Information - Councillors
3.14 This section shall contain items which a member may introduce which
was not circulated with the agenda and which, due to its nature cannot be
properly presented at a subsequent meeting of Council or appropriate
Committee.
In addition, a member may introduce a notice of motion or a motion to
reconsider in accordance with the provisions of this by-law. Members
may also raise questions regarding matters that may be appropriate for
staff comment in the form of immediate response or subsequent follow
up. Any New Business/General Information - Councillors consideration
that results in a direction to staff shall require a Notice of Motion by a
Member of Council. A resolution shall then be presented at the next
Council or General Committee meeting to give such direction effect.
X CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session, following
adjournment, to consider:
General Committee Meeting Minutes
Tuesday, October 6, 2009
Page 4 of 4
- litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board
(1 item); and
- labour relations or employee negotiations (1 item); and
- advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (1 item)
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 7:14 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-22 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, OCTOBER
13, 2009, WITH THE EXCEPTION OF ITEM 4 AND PART 2 OF NEW BUSINESS
WHICH W ERE DISCUSSED SEPARATELY AND APPROVED AS ORIGINALLY
PRESENTED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR CHRISTOPHER C. COOPER
ACTING TOWN CLERK