MINUTES - General Committee - 20090616
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 09-19
Council Chambers
Aurora Town Hall
Tuesday, June 16, 2009
ATTENDANCE
COMMITTEE MEMBERS Councillor McRoberts in the Chair; Councillors Buck
(left at 11:27 p.m.), Gaertner, Gallo, Granger,
MacEachern and Wilson
MEMBERS ABSENT Mayor Morris and Councillor Collins-Mrakas were
absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor and Council/Committee
Secretary
Councillor McRoberts called the meeting to order at 7:04 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared an interest in item 8 – report LS09-028 – Artificial
Turf Field Fees for Sheppard’s Bush, due to his employer being the York Region
District School Board, and did not take part in or vote on any questions in this
regard or attempt in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Two (2) new Closed Session items to be dealt with at 8:30 p.m.:
- advice that is subject to solicitor-client privilege, including
communications necessary for that purpose; and
- personal matters about an identifiable individual, including
municipal or local board employees
CARRIED
General Committee Meeting Minutes
Tuesday, June 16, 2009
Page 2 of 7
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, 09-18, June 2, 2009
General Committee recommends:
THAT the General Committee Meeting minutes 09-18, dated June 2,
2009, be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 5, 6, 8, 9, 10, 12 and 13 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
2. EDAC09-04/YWCSSC09-03 – Joint Meeting Minutes of the Economic
Development Advisory Committee and the Yonge & Wellington Corridor
Study Steering Committee – May 28, 2009
THAT the joint meeting minutes of the Economic Development Advisory
Committee and the Yonge & Wellington Corridor Study Steering
Committee from the May 28, 2009 meeting be received and the
recommendations contained therein be approved.
3. EAC09-06 – Environmental Advisory Committee Meeting Minutes
June 4, 2009
THAT the Environmental Advisory Committee minutes from the June 4,
2009 meeting be received and the recommendations contained therein be
approved.
4. HAC09-05 – Heritage Advisory Committee Meeting Minutes - June 8, 2009
THAT the Heritage Advisory Committee minutes from the June 8, 2009
meeting be received and the recommendations contained therein be
approved.
7. LS09-024 – 404 Municipal Identity Feature – Tender LS2009-31
THAT Council award Tender LS2009-31 to Loc-Pave Construction Limited
for the construction of the Highway 404 Municipal Entry Feature in the
amount of $73,000.00 plus GST.
General Committee Meeting Minutes
Tuesday, June 16, 2009
Page 3 of 7
11. PL09-056 – Planning Applications Status List
THAT the Planning Applications Status List be received as information.
14. Extract from Traffic Safety Advisory Committee Meeting - June 10, 2009
THAT it be recommended to Council that the correspondence regarding
the McMaster Boulevard and Hollandview Trail intersection be received for
information and referred to staff to conduct stop sign compliance counts
during the Summer; and
THAT staff also be requested to conduct a gap study count in September
2009, to determine if that intersection meets the warrants for a school
crossing guard; and
THAT staff request York Regional Police to monitor and enforce stop sign
compliance at that intersection; and
THAT Ms Julie Mallany, delegation (b) at this meeting, be invited to
provide the information, which had been submitted to Road Watch, to
Constable Terry White in order to assist with the Road Watch application;
and
THAT the area residents are informed of the recommendations resulting
from this meeting, pertaining to the matter.
CARRIED
VI DELEGATIONS
(a) Mr. Peter Horvath, Manager of Operations – Public Works
Re: Item 1 – PW09-038 – Drinking Water Quality Management
Standard Operational Plan and Municipal Drinking
Water Licence Submission
Mr. Peter Horvath addressed General Committee to provide an overview of the
Drinking Water Quality Management Standard Operational Plan and Municipal
Drinking Water Licence Submission, which is mandated by the Ministry of the
Environment. Mr. Horvath outlined the roles and responsibilities of the Town and
detailed the various steps which must be undertaken in order to comply with the
requirements.
General Committee recommends:
THAT the comments of the delegate be received for information and that
item 1 – PW09-038 – Drinking Water Quality Management Standard
Operational Plan and Municipal Drinking Water Licence Submission, be
brought forward for discussion.
CARRIED
General Committee Meeting Minutes
Tuesday, June 16, 2009
Page 4 of 7
1. PW09-038 – Drinking Water Quality Management Standard Operational Plan
and Municipal Drinking Water Licence Submission
General Committee recommends:
THAT Council endorse the Town of Aurora Operational Plan for the water
system as required by the Safe Drinking Water Act.
CARRIED UNANIMOUSLY
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
5. BA09-004 – Request for Sign Variance – Omars Shoes
14800 Yonge Street – Unit 118
General Committee recommends:
THAT Council approve a request for sign variance to allow three wall
signs for Omars Shoes, located at 14800 Yonge Street, Unit 118, whereas
the Sign By-law permits only 1 wall sign per business premise.
CARRIED UNANIMOUSLY
6. CS09-010 – Council Pending List
General Committee recommends:
THAT PW26 be deleted.
CARRIED
General Committee recommends:
THAT FS19 and FS20 be deleted.
CARRIED
General Committee recommends:
THAT B41 be deleted.
CARRIED
General Committee recommends:
THAT B84 be deleted.
CARRIED
General Committee Meeting Minutes
Tuesday, June 16, 2009
Page 5 of 7
General Committee recommends:
THAT LS22 be deleted.
CARRIED
General Committee recommends:
THAT PL46 be deleted.
CARRIED
THAT report CS09-010 be received for information purposes.
CARRIED UNANIMOUSLY
Councillor McRoberts, having previously declared an interest in item 8, relinquished the
Chair to Councillor MacEachern and did not take part in the vote called for in this
regard. Upon conclusion of this matter, Councillor McRoberts resumed the Chair.
8. LS09-028 – Artificial Turf Field Fees for Sheppard’s Bush
General Committee recommends:
THAT the artificial turf field fees for Sheppard’s Bush be reduced by 50%
for School Board use between the hours of 9:00 a.m. to 6:00 p.m.,
Monday to Friday; and
THAT Council direct staff to enter into discussions with the York Region
District School Board and the York Catholic District School Board
regarding shared use of facilities; and
THAT staff provide a progress report, with respect to shared use, to the
Leisure Services Advisory Committee within six months.
CARRIED
9. LS09-030 – Selection of the Food Vendors for the Concerts in the Park and
Movies in the Park Events for 2009
General Committee recommends:
THAT Council approve the selection of M&M Meat Shops and Poppers
Popcorn for all Town of Aurora “Concerts in the Park” and “Movies in the
Park” events for 2009.
CARRIED
10. PL09-050 – Official Plan Amendment No. 70
Bill 51 – Site Plans (Exterior/Sustainable Design)
File D09-01-08
General Committee recommends:
THAT Council enact By-law 5151-09, being a by-law to adopt Official Plan
Amendment No. 70.
CARRIED UNANIMOUSLY
General Committee Meeting Minutes
Tuesday, June 16, 2009
Page 6 of 7
12. PW09-036 – Award of Bid PW2009-37 – For Pavement Marking of Various
Streets and Parking Lots
General Committee recommends:
THAT Tender PW2009-37 – For Pavement Marking of Various Streets
and Parking Lots be awarded to K.D.N. Pavement Markings Ltd. for the
period of three years plus one optional year at the discretion of the
Director of Public Works; and
THAT the award for the 2009 contract year be $15,000 excluding GST as
based on tendered unit prices; and
THAT the remaining contract years be awarded at the tendered unit prices
based on the annual budget as approved by Council; and
THAT Council authorize the Mayor and Town Clerk to execute the Form of
Agreement between the Town of Aurora and the successful bidder.
CARRIED UNANIMOUSLY
13. PW09-037 – Award of Variable Message and Speed Sign Boards
General Committee recommends:
THAT Tender PW2009-11 - Supply and Delivery of four Variable Message
Boards be awarded to Stinson Equipment Ltd. for the total price of
$71,945.60, excluding taxes; and
THAT Council approve the request to purchase two radar speed boards to
enhance traffic monitoring and speed awareness within the Town; and
THAT Tender PW2009-11 – Supply and delivery of two Radar Speed
Boards be awarded to Innovative Traffic Solutions Inc. for the total price of
$11,900.00, excluding taxes.
CARRIED UNANIMOUSLY
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
None
X CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider:
• 2 items regarding proposed or pending acquisitions or
disposition of land for municipal or local board; and
• 2 items regarding litigation or potential litigation, including
matters before administrative tribunals, affecting the municipality
or local board; and
• Added Item - advice that is subject to solicitor-client privilege,
including communications necessary for that purpose; and
General Committee Meeting Minutes
Tuesday, June 16, 2009
Page 7 of 7
• Added Item - personal matters about an identifiable individual,
including municipal or local board employees
CARRIED
The meeting recessed at 8:46 p.m.
Councillor Buck left the meeting following adjournment of Closed Session.
General Committee recommends:
THAT the meeting reconvene at 11:30 p.m.
CARRIED
General Committee recommends:
THAT the information with respect to the Ontario Heritage Trust
Community Recognition Award Program be received; and
THAT Ms Dorothy Clark McClure be nominated for the Ontario Heritage
Trust Community Recognition Award, Lt. Governor Ontario Heritage
Award for Lifetime Achievement Category (25 years or more); and
THAT Mr. Harry Lumsden be nominated for the Ontario Heritage Trust
Community Recognition Award in the Lifetime Achievement Category (20-
24 years); and
THAT Ms Elizabeth Milner be nominated for the Ontario Heritage Trust
Community Recognition Award in the Cultural Heritage Category; and
THAT Mrs. Irene Clement and Mr. John Clement be nominated for the
Ontario Heritage Trust Community Recognition Award in the Natural
Heritage Category; and
THAT the Aurora Historical Society be nominated for the Ontario Heritage
Trust Community Recognition Award in the Built Heritage Category; and
THAT Mr. Robert Hess and Mr. Michael Hess be nominated for the
Ontario Heritage Trust Young Heritage Leaders.
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:32 p.m.
CARRIED
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-19 WAS CONSIDERED AND
APPROVED BY COUNCIL AT ITS MEETING HELD ON THURSDAY, JUNE 25, 2009, WITH
THE EXCEPTION OF ITEMS 6, 8 AND 13, WHICH WERE DISCUSSED SEPARATELY AND
APPROVED AS ORIGINALLY PRESENTED.