MINUTES - General Committee - 20090519
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 09-17
Council Chambers
Aurora Town Hall
Tuesday, May 19, 2009
ATTENDANCE
COMMITTEE MEMBERS Councillor Wilson in the Chair; Councillors Buck
(arrived at 7:18 p.m.), Collins-Mrakas, Gaertner,
Gallo, Granger, MacEachern (arrived at 9:18 p.m.),
McRoberts, and Mayor Morris
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor and Council/Committee
Secretary
Councillor Wilson called the meeting to order at 7:04 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor MacEachern declared an interest in item 20, due to a contract
between her employer and a named company, and did not take part in, or vote
on any questions in this regard or attempt in any way to influence the voting on
such questions.
Councillor Collins-Mrakas declared an interest in Added Item 6, due to a family
member having a contractual relationship, and did not take part in, or vote on any
questions in this regard or attempt in any way to influence the voting on such
questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
New Delegation (d) - Mr. Eric McCartney
Re: Item 11 – PW09-033 – Cancellation of the Construction of
Sidewalk on Old Yonge Street
New Item 25 - Memorandum from Director of Leisure Services
Re: Back-up Generator for Town Hall
New Item 26 - Memorandum from Director of Finance & Treasurer
Re: Dream Team Funding Question
CARRIED
General Committee Meeting Minutes
Tuesday, May 19, 2009
Page 2 of 11
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes – May 5, 2009
General Committee recommends:
THAT the General Committee Meeting minutes of May 5, 2009 be
adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 5, 11, 17, 20, 22, 23, 24, 25 and 26 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. AAC09-05 – Accessibility Advisory Committee Meeting Minutes
April 29, 2009
THAT the Accessibility Advisory Committee Meeting minutes from the
April 29, 2009 meeting be received and the recommendations contained
therein be approved.
2. EAC09-05 - Environmental Advisory Committee Meeting Minutes
May 7, 2009
THAT the Environmental Advisory Committee Meeting minutes from the
May 7, 2009 meeting be received and the recommendations contained
therein be approved.
3. HAC09-04 – Heritage Advisory Committee Meeting Minutes
May 11, 2009
THAT the Heritage Advisory Committee Meeting minutes from the May 11,
2009 meeting be received and the recommendations contained therein be
approved.
4. YWCS09-01 – Yonge Wellington Corridor Study Steering Committee
Minutes – April 20, 2009
THAT the Yonge Wellington Corridor Study Steering Committee Meeting
minutes from the April 20, 2009 meeting be received and the
recommendations contained therein be approved.
General Committee Meeting Minutes
Tuesday, May 19, 2009
Page 3 of 11
6. FS09-023 – Community Foundations and Cultural & Community
Grants Programs
THAT the proposed working arrangement for the provision of assistance
for community soccer participants from York Region Community
Foundation be declined; and
THAT the existing processes and criteria for the Arts and Culture Grants
program be continued for 2009, with the modification that, following
consultation with the donors of the program, the Mayor and staff have full
autonomy from the donors in preparing grant recommendations for
Council; and
THAT the existing processes and criteria for the Community Grants
program be continued for 2009; and
THAT staff from Leisure Services and Finance Departments develop a
proposed unified program of community and cultural grants, including
details with respect to funding, eligibility criteria, application, evaluation
and granting processes, and report to General Committee in the fall 2009.
7. FS09-024 – 2009 Property Tax Ratios and Tax Rates
THAT the property tax rates for the 2009 taxation year for the Town of
Aurora be approved as set out in Attachment #1 to report FS09-024,
summarized as follows:
Broad Property Class Tax Rate
Residential/Farm 0.00364859
Multi-residential 0.00364859
Commercial 0.00440385
Industrial 0.00501207
Pipeline 0.00335305
Farmland 0.00091215
Managed Forest 0.00091215
THAT By-law 5139-09 establishing the 2009 Property Tax Rates for the
Town of Aurora be approved at the Council Meeting scheduled for May
26, 2009.
8. PW09-028 - Increase Contract Value of Bid PW2009-06 for the Supply of
Street Sweepers
THAT Council increase the value of the contract with A&G The Road
Cleaners Ltd from $33,000 to a revised limit of $46,000 (exclusive of GST)
for the supply and operation of four or more contracted street sweepers;
and
THAT this increase be approved to take advantage of the bid unit price of
$75.00 per hour to provide required street sweeping services for 2009.
General Committee Meeting Minutes
Tuesday, May 19, 2009
Page 4 of 11
9. PW09-029 - Award of Bid PW2009-17 – For the Supply and Delivery of
Street and Regulatory Traffic Signs
THAT Tender PW2009-17 – Supply and Delivery of Street and Regulatory
Traffic Signs be awarded to Maximum Signs at the tendered unit price to
an upset limit of $30,000.00 plus GST per year for three years; and
THAT Council authorize the Mayor and Clerk to execute the Form of
Agreement between the Town of Aurora and the successful bidder.
10. PW09-030 - Extension of Maintenance Hole Rehabilitation Contract
PW2007-91
THAT Bid No. PW2007-91 for Adjusting Existing Manhole Frame and
Covers and Installing Self Levelling Maintenance Cover Systems as
awarded to V.M. DiMonte be extended for the optional one-year period as
provided in the contract at its original bid unit price, to a total upset value
of $63,863 plus GST.
12. PW09-034 – Minto Communities Inc. – Agreement to Construct a
Retaining Wall
THAT the Mayor and Clerk be authorized to execute an Agreement with
Minto Communities Inc. respecting the master grading plan and the
construction of the retaining wall on the rear side portion of Lot 20
inclusive on Plan 65M-3678.
13. PL09-046 – Application for Site Plan Approval
Trenti Estates Inc.
Block 182, Plan 65M-3658 and Block 147, Plan 65M-3678
Town of Aurora, Regional Municipality of York
9 Borealis Avenue
File D11-04-09
THAT, subject to any issues or comments raised by Council, Site Plan
Application D11-04-09 be approved to permit the construction of a one
storey commercial building approximately 1152.5m2 (12,395 sq. ft.) in size;
and
THAT Council authorize the Mayor and Clerk to execute a Site Plan
Agreement.
14. PL09-045 – Application to Amend the Zoning By-law
Hollidge Properties Inc.
108-224 Hollidge Boulevard
Part of Block 1, Registered Plan 65M-3074
File D14-02-09
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-02-09, scheduled for a Public Planning
Meeting to be held on June 24, 2009.
General Committee Meeting Minutes
Tuesday, May 19, 2009
Page 5 of 11
15. PL09-047 - Application to Amend the Zoning By-law
Richardson House Developments Inc.
(Bellwood Health and Wellness Centre)
14985 Leslie Street
Part of Lot 19, Concession 3, E.Y.S
File D14-01-09
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-01-09 scheduled for a Public Planning
Meeting to be held on June 24, 2009.
16. CS09-008 – Council Pending List
THAT report CS09-008 be received for information purposes.
18. CS09-007 – Newspaper Box Corrals and Waste Receptacles
THAT Council direct staff to postpone the acquisition and installation of
waste receptacles and newspaper box corrals on Town streets pending
the review of street furniture as part of The Yonge and Wellington Corridor
Study.
19. CS09-005 – Pesticide Act and Ontario Regulation 63/09
THAT staff promote the Province’s education and awareness strategy for
residents and industry stakeholders about the changes to the Pesticides
Act and the new Ontario Regulation 63/09 on the sale, distribution and
application of pesticides for cosmetic purposes.
THAT Pesticide By-law 5033-08.P, made inoperative by Section 7.1 (5) of
the Pesticides Act, not be repealed for a one year period pending the
outcome of any court challenges to the new provisions of the Pesticides
Act and/or Ontario Regulation 63/09.
21. ADM09-007 – Offer to Purchase from Chak Wai Cheng (In Trust)
Part of Lot 21, Con. 2, Part 2, 65R-2640
15286 Leslie Street
THAT the Offer to Purchase Agreement be accepted and that staff be
authorized to take all necessary steps to give effect to the same; and
THAT Council enact, at the next available Council meeting, By-law 5141-
09 to declare as surplus and sell the lands municipally known as 15286
Leslie Street, Aurora.
CARRIED
General Committee Meeting Minutes
Tuesday, May 19, 2009
Page 6 of 11
Councillor Collins-Mrakas, having previously declared an interest in Delegation (a), did
not take part in or vote on any questions in this regard or attempt in any way to
influence the voting on such questions.
VI DELEGATIONS
(a) Ms Lyn Townsend, Townsend, Rogers LLP
Re: Item 22 - FS09-028 – Development Charges Draft
By-law – Update Report
Ms Townsend addressed General Committee to indicate that further discussions
between her client and the Town should take place, and that a meeting has been
scheduled for Thursday, May 21, 2009 for this purpose.
General Committee recommends:
THAT the comments of the delegate be received and referred to item 22
on the agenda.
CARRIED
General Committee recommends:
THAT item 22 be brought forward for discussion.
CARRIED
22. FS09-028 – Development Charges Draft By-law – Update Report
General Committee recommends:
THAT the Development Charges Background Study report, as presented
at a Special Meeting of Council held May 6, 2009, be amended by the
replacement of Appendix B.3 with the revised schedules as set out in this
report, and that the amended Background Study be adopted by Council
and:
a) THAT Council hereby indicates that it intends to ensure that the
increase in the need for services attributable to the anticipated
development will be met, subject to sufficient development charge
revenues being generated and other Town affordability criteria
being met; and
b) THAT Council hereby indicates its intent that the future excess
capacity identified in the Study shall be paid for by the development
charges or other similar charges; and
c) THAT Council hereby adopts the capital forecasts prepared in
conjunction with the Development Charges Background Study for
the Town of Aurora dated April 2009 for that purpose, subject to
each project or undertaking set out therein being subject to annual
operating and capital budget approval processes of the corporation;
and
d) THAT Council hereby determines that no further public meetings
are required under Section 12 of the Act; and
THAT the transitional provisions proposed in staff report FS09-028 be
incorporated into the draft development charges by-law prior to adoption;
and
General Committee Meeting Minutes
Tuesday, May 19, 2009
Page 7 of 11
THAT the treatment of small townhouse units as discussed in staff report
FS09-028 be incorporated into the draft development charges by-law prior
to adoption; and
THAT the revised draft By-law #5139-09, being a By-law for the imposition
of development charges be adopted to be effective June 8, 2009, and that
By-law 4533-04.F be repealed on that same date; and
THAT, pending the outcome of the meeting on May 21, 2009 between
the Director of Finance, the delegate and her client, staff be directed
to make any changes to the draft Development Charges By-law and
report back to Council.
CARRIED
(b) Mr. Rolf Kaartinen - NORR Architects
Ms Suganthi Kathiravelu-Lem – GO Transit
Re: Item 5 - PL09-043 – Application for Site Plan Review, GO Transit
Parking Garage - 145 Wellington Street East
Mr. Rolf Kaartinen addressed General Committee to provide an update on the
progress and design of the GO Transit parking garage on Wellington Street East.
Mr. Kaartinen advised that the parking garage will have 866 spaces on 5 levels,
with an entrance to the first level from Wellington Street East and an entrance to
the third level from the rear of the parking garage. Mr. Kaartinen also indicated
that the completion date is scheduled for December 2009.
Ms Suganthi Kathiravelu-Lem addressed General Committee to advise that the
property at 92 Berczy Street has been leased for 18 months in order to
accommodate overflow parking, and that negotiations are underway to either
lease or purchase further property.
General Committee recommends:
THAT the comments of the delegate be received and referred to item 5 on
the agenda.
CARRIED
General Committee recommends:
THAT item 5 be brought forward for discussion.
CARRIED
5. PL09-043 – Application for Site Plan Review
GO Transit, Parking Garage
145 Wellington Street East
File D11-07-09
General Committee recommends:
THAT report PL09-043 be received as information; and
THAT technical site servicing and grading related concerns,
identified by the Public Works Department, be resolved through the
re-submission process; and
General Committee Meeting Minutes
Tuesday, May 19, 2009
Page 8 of 11
THAT a revised landscaping plan be submitted to the satisfaction of
the Leisure Services Department; and
THAT a conceptual plan be submitted to include the proposed bus
turn-around, vehicle parking design and pedestrian movement plan
for the 3 Ross Street property once it is purchased.
CARRIED
(c) Mr. Dan Revington
Re: Item 24 – Correspondence regarding Wells Street Public
School Rally and Parade - Request to Waive Fee
Mr. Dan Revington addressed General Committee to request that the road
closure fee be waived for the Wells Street Public School Rally and Parade,
scheduled for 6:30 p.m. on Monday, June 15, 2009. As well, Mr. Revington
requested that the permit be issued as soon as possible.
General Committee recommends:
THAT the comments of the delegate be received and referred to item 24
on the agenda, and that item 24 be brought forward for discussion.
CARRIED
24. Correspondence from Mr. Dan Revington
Re: Wells Street Public School Rally and Parade - Request to Waive Fee
General Committee recommends:
THAT the $300 road closure fee be waived for the Wells Street Public
School Rally and Parade; and
THAT staff be directed to issue the permit as soon as possible.
CARRIED
(d) Mr. Eric McCartney
Re: Item 11 – PW09-033 – Cancellation of the Construction of
Sidewalk on Old Yonge Street
(Added Item)
Mr. Eric McCartney addressed General Committee to request a continuation of
the sidewalk on Old Yonge Street from just north of 196 Old Yonge Street
running north to St. John’s Sideroad, in the interest of safety for residents.
General Committee recommends:
THAT the comments of the delegate be received and referred to item 11
on the agenda and that item 11 be brought forward for discussion.
CARRIED
General Committee Meeting Minutes
Tuesday, May 19, 2009
Page 9 of 11
11. PW09-033 – Cancellation of the Construction of Sidewalk on Old Yonge
Street
General Committee recommends:
THAT, where possible, a sidewalk be constructed on the east side of
Old Yonge Street, only if it conforms to the Town’s current safety
standards.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
17. LS09-019 – Aquafitness Program
General Committee recommends:
THAT Council receive this report for information purposes.
CARRIED
Councillor MacEachern, having previously declared an interest in item 20, did not take
part in or vote on any questions in this regard or attempt in any way to influence the
voting on such questions.
20. LS09-021 – Back-Up Generator for Town Hall
and
25. Memorandum from Director of Leisure Services
Re: Back-up Generator for Town Hall
(Added Item)
General Committee recommends:
THAT Council approve awarding RFP 2008-74 for the supply of a diesel
back-up generator for Town Hall to Total Power Limited in the amount of
$98,600.00; and
THAT Council approve the additional funding of $8,600.00 to be allocated
from the Municipal Capital Fund.
DEFEATED
General Committee recommends:
THAT the matter pertaining to the back-up generator for Town Hall be
referred to the Chief Administrative Officer.
CARRIED
General Committee Meeting Minutes
Tuesday, May 19, 2009
Page 10 of 11
23. Correspondence from Mr. Brent MacKinnon, York Region Youth Mental
Health Working Group & York Region TAMI Coalition
(Tabled by Mayor Morris)
General Committee recommends:
THAT the correspondence be referred to staff for a memo outlining
the costs that would be waived and a comparison to last year’s
costs.
CARRIED
General Committee recommends:
THAT the meeting be extended to 10:45 p.m.
CARRIED
26. Memorandum from Director of Finance & Treasurer
Re: Dream Team Funding Question
General Committee recommends:
THAT the memorandum be received for information.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Buck provided Notice of Motion pertaining to the review of the
operations, membership and terms of reference of advisory committees.
X CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider:
personal matters about an identifiable individual, including municipal
or local board employees; and
a proposed or pending acquisition or disposition of land for municipal
or local board
CARRIED
The committee recessed at 10:55 p.m.
The committee reconvened at 11:59 p.m.
General Committee recommends:
THAT, with respect to staff report ADM09-005, the Town proceed with
the sale of the Town owned lands municipality known as 95 Allaura
Boulevard as is; and
General Committee Meeting Minutes
Tuesday, May 19, 2009
Page 11 of 11
THAT staff pursue securing an easement through the environmental
lands for future trail/walkway; and
THAT the Town enter into a listing agreement with Cushman &
Wakefield LePage Inc. with respect to the Town-owned lands
municipality known as 95 Allaura Boulevard for the list price of $1.15
million; and
THAT 95 Allaura Boulevard be removed from the list of properties of
interest.
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 12:01 a.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-17 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, MAY 26,
2009, WITH THE EXCEPTION OF ITEMS 16 AND 22, WHICH WERE DISCUSSED
SEPARATELY AND APPROVED AS AMENDED, AND ITEM 20, WHICH W AS
DISCUSSED AND APPROVED AS ORIGINALLY PRESENTED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK