MINUTES - General Committee - 20090922
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 09-21
Council Chambers
Aurora Town Hall
Tuesday, September 22, 2009
ATTENDANCE
COMMITTEE MEMBERS Councillor Gaertner in the Chair; Councillors Buck,
Gallo, Granger, MacEachern, McRoberts, Wilson and
Mayor Morris
MEMBERS ABSENT Councillor Collins-Mrakas was absent.
OTHER ATTENDEES Chief Administrative Officer, Town Solicitor/Acting
Town Clerk, Director of Building & By-law Services,
Director of Planning & Development Services,
Director of Infrastructure Services, Director of
Financial & Corporate Services/Treasurer, Parks
Manager, and Council/Committee Secretary
Councillor Gaertner called the meeting to order at 7:04 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Alternate Speaker for Delegation (b) - Ms Debra Scott
President & CEO, Newmarket Chamber of Commerce
Re: Smart Commute Central York
Withdrawal of Item 13 - Motion Tabled by Councillor McRoberts
Re: Removal from the Town’s Website of the Code of Conduct Complaint
CARRIED
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, 09-20, September 8, 2009
General Committee recommends:
THAT the General Committee Meeting minutes 09-20 from September 8,
2009 be adopted.
CARRIED
General Committee Meeting Minutes
Tuesday, September 22, 2009
Page 2 of 7
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 6, 7, 8, 9, 10, 11 and 12 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
3. TSAC09-06 – Traffic Safety Advisory Committee Meeting Minutes
September 9, 2009
THAT the Traffic Safety Advisory Committee Meeting minutes from the
September 9, 2009 meeting be received and the recommendations
contained therein be approved.
4. EAC09-07 – Environmental Advisory Committee Meeting Minutes
September 10, 2009
THAT the Environmental Advisory Committee Meeting minutes from the
September 10, 2009 meeting be received and the recommendations
contained therein be approved.
5. HAC09-07 – Heritage Advisory Committee Meeting Minutes
September 14, 2009
THAT the Heritage Advisory Committee Meeting minutes from the
September 14, 2009 meeting be received and the recommendations
contained therein be approved.
13. Motion Tabled by Councillor McRoberts
Re: Removal from the Town’s Website of the Code of Conduct Complaint
(Notice of Motion provided at September 8, 2009 General Committee)
(Deferred from September 15, 2009 Council)
This item was withdrawn.
14. Memorandum from the Town Solicitor/Acting Town Clerk
Re: Complaint to Council under the Development Charges Act:
Aurora Investments Inc., 145 Industrial Parkway South
THAT this report be received for information; and
THAT the Clerk’s Office be directed to schedule a Special Council Meeting
at 5:30 p.m. on October 27, 2009 for a hearing to be held under subsection
20(4) of the Development Charges Act, 1997; and
THAT the Clerk’s Office issue the Notice of Hearing as required under the
Development Charges Act, 1997.
CARRIED
General Committee Meeting Minutes
Tuesday, September 22, 2009
Page 3 of 7
VI DELEGATIONS
(a) Regional Councillor Joyce Frustaglio, City of Vaughan
Co-Chair – Human Resources Services Planning Coalition
Re: York Region Municipal Participation in Local Food Drives
Regional Councillor Joyce Frustaglio addressed General Committee in order to
raise awareness and seek support and participation in the efforts to address food
shortages across York Region. Ms Frustaglio advised that in these difficult
economic times, the Region is feeding approximately 5,000 residents per month.
Ms Frustaglio indicated that assistance is required with providing food storage
locations, distribution and contributions, either monetary or actual food items. Ms
Frustaglio advised that the launch for this effort will take place on September 29,
2009 at noon at the Region of York’s head office.
General Committee recommends:
THAT the comments of the delegate be received with grateful thanks.
CARRIED
(b) Ms Debra Scott, President & CEO, Newmarket Chamber of Commerce
Re: Smart Commute Central York
Ms Debra Scott addressed General Committee to provide an overview of the
Smart Commute program and to request a funding amount of $15,000 for the
upcoming fiscal year to provide additional resources to Aurora commuters,
residents and businesses.
General Committee recommends:
THAT the comments of the delegate be received and referred to budget
deliberations.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. ADM09-011 – Petch Log House
General Committee recommends:
THAT report ADM09-011 be referred back to the Chief Administrative
Officer to bring back a further report to General Committee outlining
financial options pertaining to the three options outlined in the report; and
THAT professional advice be sought, not to exceed $5,000, to obtain
costs for a detailed construction estimate for the design and reconstruction
of the Petch Log House at Stewart Burnett Park.
DEFEATED
General Committee Meeting Minutes
Tuesday, September 22, 2009
Page 4 of 7
General Committee recommends:
THAT staff be directed to pursue a detailed construction estimate for the
Petch Log House, not to exceed $5,000; and
THAT the funding options be clearly laid out; and
THAT the construction estimates reflect options #1 and #2 in report
ADM09-011; and
THAT staff be directed to discuss with the Leisure Services Department,
and any other appropriate departments, potential uses for the building;
and
THAT staff consult with user groups for potential uses.
CARRIED
2. AAC09-06 – Accessibility Advisory Committee Meeting Minutes
September 2, 2009
(9) Extract from April 28, 2009 Council Meeting
Re: April 1, 2009 Accessibility Advisory Committee Meeting Minutes
General Committee recommends:
THAT it be recommended to Council that the extract from the April 28,
2009 Council meeting be received for information; and
THAT staff be requested follow up with the Mayor’s Office to determine if a
certificate has been, or will be, presented to Mr. Raman Malhotra of
Canadian Tire Petroleum by the Mayor and the chairperson of the
Accessibility Advisory Committee on behalf of the Town of Aurora.
CARRIED
General Committee recommends:
THAT the balance of the Accessibility Advisory Committee Meeting
minutes from the September 2, 2009 meeting be received and the
recommendations contained therein be approved.
CARRIED
6. ADM09-012 – The Sale of the Surplus Lands Located at 15059 Leslie Street
General Committee recommends:
THAT Council receive this report for information and authorize staff to
proceed with the appraisal of the subject lands located at 15059 Leslie
Street; and
THAT staff prepare and issue a request for proposal for professional real
estate brokerage services for the sale of the described lands located at
15059 Leslie Street.
CARRIED
General Committee Meeting Minutes
Tuesday, September 22, 2009
Page 5 of 7
7. LS09-039 – Stewart Burnett Park Senior Baseball Diamond Facility -
Additional Expenditures
General Committee recommends:
THAT Council authorize an additional expenditure of up to $26,000.00 for
various professional and operational work items that have recently been
identified with the Stewart Burnett Park Baseball Diamond.
CARRIED
8. LS09-040 – 2009 Community Grant Request – Supplementary Application
General Committee recommends:
THAT the supplementary 2009 grant request received from 2799 Queens
York Rangers Army Cadet Corps totalling $828.00 be approved for
distribution as outlined.
CARRIED
Councillor Buck left the meeting at 9:52 p.m.
9. PL09-072 – Application for Exemption from Part Lot Control
Santorio Holdings Inc.
Plan 65M-4079, Lots 12 to 33 inclusive
File D12-PLC-06-09
(Related File D12-00-1A)
General Committee recommends:
THAT Council approve the application for exemption from Part Lot Control
made by Santorio Holdings Inc. to divide Lots 12 to 33 inclusive Plan 65M-
4079 into forty-four (44) separate lots and associated maintenance
easements; and
THAT Council enact By-law 5164-09.
CARRIED
Mayor Morris assumed the Chair.
10. PL09-074 – Comments Pertaining to the Draft York Region Official
Plan dated June 2009
General Committee recommends:
THAT Council endorse the comments attached as Appendix 1 pertaining
to the June 2009 – Draft York Region Official Plan; and
THAT the comments be forwarded to the Region of York for consideration.
CARRIED
General Committee Meeting Minutes
Tuesday, September 22, 2009
Page 6 of 7
11. PW09-053 – Replacement of Yonge Street GO Transit Railway Bridge
General Committee recommends:
THAT report PW09-053 be received for information.
CARRIED
12. PW09-056 – Award of Bid PW2009-85 – For Service Connection Works at
230 Wellington Street East
General Committee recommends:
THAT Bid No. PW2009-85 – For Service Connections Works at 230
Wellington Street East be awarded to FDM Contracting Co. Ltd. in the
amount of $53,439 plus GST, to be fully recovered from the property
owner.
CARRIED
Councillor Gaertner resumed the Chair.
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor MacEachern apologized to Councillor McRoberts for attributing a
quote from The Banner to him, pertaining to the Integrity Commissioner’s report
not being printed out in full. Councillor MacEachern confirmed that this quote
was actually made by Mr. Bill Hogg.
X CLOSED SESSION
(deferred from September 15, 2009 Council)
General Committee recommends:
THAT General Committee resolve into a Closed Session, following
adjournment, to consider:
1. litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board; and
2. advice that is subject to solicitor-client privilege, including
communications necessary for that purpose
CARRIED
General Committee Meeting Minutes
Tuesday, September 22, 2009
Page 7 of 7
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:17 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-21 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, SEPTEMBER
29, 2009, WITH THE EXCEPTION OF ITEM 1, WHICH WAS DISCUSSED
SEPARATELY AND APPROVED AS ORIGINALLY PRESENTED, AND ITEM 7,
WHICH WAS DISCUSSED SEPARATELY AND APPROVED AS AMENDED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR CHRISTOPHER C. COOPER
ACTING TOWN CLERK