MINUTES - General Committee - 20090310
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 09-12
Council Chambers
Aurora Town Hall
Tuesday, March 10, 2009
ATTENDANCE
COMMITTEE MEMBERS Councillor Gaertner in the Chair; Mayor Morris,
Councillors Buck, Gallo, Granger, MacEachern,
McRoberts and Wilson
MEMBERS ABSENT Councillor Collins-Mrakas was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Planning, Director of Public Works, Director of
Financial Services/ Treasurer, Parks Manager and
Council/Committee Secretary
I CLOSED SESSION
Due to a procedural error, the Closed Session meeting did not convene at 6:00
p.m.
Councillor Gaertner called the General Committee meeting to order at 7:09 p.m.
II DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
III APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Delegation (b) – Mr. Claudio Brutto
Re: Item 24 – PL09-001 – 2C Lands Secondary Plan Study
Terms of Reference/Financial Impact Analysis
Delegation (c) – Ms Myriam Schut
Re: Item 16 – LS09-008 – Tree Carving at 65 Spruce Street
CARRIED
General Committee Minutes No. 09-12
Tuesday, March 10, 2009
Page 2 of 11
IV ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Report No. 09-06
Monday, February 9, 2009
General Committee Meeting Report No. 09-07 - Tuesday, February 17, 2009
General Committee recommends:
THAT the Special General Committee Meeting minutes 09-06 dated
Monday, February 9, 2009 and the General Committee Meeting minutes
09-07 dated Tuesday, February 17, 2009 be adopted.
CARRIED
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 4, 6, 11, 15, 16, 22, 24, 25, 27 and 30 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. TSAC09-02 – Traffic Safety Advisory Committee Meeting Minutes
February 11, 2009
THAT the Traffic Safety Advisory Committee Meeting minutes from the
February 11, 2009 meeting be received and the recommendations
contained therein be approved.
2. EDAC09-02 – Economic Development Advisory Committee Meeting Minutes
February 12, 2009
THAT the Economic Development Advisory Committee Meeting minutes
from the February 12, 2009 meeting be received and the
recommendations contained therein be approved.
General Committee Minutes No. 09-12
Tuesday, March 10, 2009
Page 3 of 11
3. LSAC09-02 – Leisure Services Advisory Committee Meeting Minutes
February 19, 2009
THAT the Leisure Services Advisory Committee Meeting minutes from the
February 19, 2009 meeting be received and the recommendations
contained therein be approved.
5. Central York Fire Services - Joint Council Committee Meeting Minutes
December 2, 2008
THAT the Central York Fire Services - Joint Council Committee Meeting
minutes from the December 2, 2008 meeting be received for information.
7. Memorandum from the Director of Leisure Services
Re: General Information – Park Furniture Costs
THAT the memorandum pertaining to park furniture costs be received for
information.
8. PW09-012 – Award of Bid PW2009-06 – For the Supply and Operation of
Street Sweepers
THAT Bid PW2009-06 – For the Supply and Operation of Four or More
Contracted Street Sweepers, be awarded to A&G The Road Cleaners Ltd.
at the bid price of $33,000.00 (exclusive of GST) per year for three years
with the option to renew for an additional one year period; and
THAT Council authorize the Mayor and Town Clerk to execute the Form of
Agreement between the Town of Aurora and the successful bidder, for the
supply and operation of street sweepers.
9. PW09-013 – Award of Bid PW2009-04 – For the Contracted Service of
Providing Emergency Drain and Plumbing Services
THAT Bid PW2009-04 – For All Labour and Equipment Required for
Providing 24 Hour Emergency Drain Services, be awarded to Mr. Rooter
Plumbing for $61,425.00 (exclusive of GST) per year with the option to
renew for a further two one-year periods; and
THAT Council authorize the Mayor and Town Clerk to execute the
Contract Agreement between the Town of Aurora and the successful
bidder.
10. PW09-014 – Submission of Annual Drinking Water Quality Report
THAT Council receive report PW09-014 for information, on the mandated
regulatory reporting of the Town’s Drinking Water System, Schedule 22 –
Summary Report.
General Committee Minutes No. 09-12
Tuesday, March 10, 2009
Page 4 of 11
12. PL09-028 - Application for Exemption from Part Lot Control
Alcorn Gate Home Builders Inc.
Plan 65M-4075, Lots 1, 2, 119, 120 and 121
File D12-PLC-03-09
(Related File D12-00-1A)
THAT Council approve the application for exemption from Part Lot Control
made by Alcorn Gate Home Builders Inc. to divide Lots 1,2,119,120 and
121 Plan 65M-4075 into ten separate lots; and
THAT Council enact By-law 5117-09.D.
13. PL09-029 - Application for Site Plan Approval
Cherry Hill Park Developments Inc.
126 Don Hillock Drive
Lot 5, 65M-3974
File D11-01-09
THAT subject to any issues or comments raised by Council, Site Plan
Application D11-01-09 be approved to permit a multi-unit industrial
building; and
THAT Council authorize the Mayor and Town Clerk to execute a Site Plan
Agreement between the Owner and the Town of Aurora.
14. PL09-030 - Application for Minor Site Plan Approval
Cir-Real Holdings Ltd.
100 Engelhard Drive
File D11-03-09
THAT report PL09-030, regarding a warehouse expansion at 100
Engelhard Drive, be received as information.
17. LS09-009 – Aurora Community Centre HVAC Automated Controls System
THAT Council award the contract for the supply and installation of an
HVAC Automated Controls System at the Aurora Community Centre to
Johnson Controls in the amount of $58,625.00.
18. LS09-011 – Hartwell Challenge at Aurora Community Centre
THAT Council waive the parking lot and facility permitting fees to host the
2009 Hartwell Challenge.
19. FS09-006 – Annual Debt Repayment Limits
THAT report FS09-006 be received.
20. FS09-011 - Council and Local Board Members Remuneration and Expenses
for 2008
THAT report FS09-011, Council and Local Board Members Remuneration
and Expenses for 2008, be received.
General Committee Minutes No. 09-12
Tuesday, March 10, 2009
Page 5 of 11
21. ADM09-001 – Request for Proposal for a Review of the Corporate
Organization Structure of the Town of Aurora
THAT the Request for Proposal for Corporate Organization Structure
Review of the Town of Aurora, attached to report ADM09-001, be issued.
23. ADM09-002 – Offer to Purchase from 1769123 Ontario Inc.
Unopened Road Allowance Known as Park Street
THAT the Offer to Purchase Agreement be accepted and that staff be
authorized to take all necessary steps to give effect to the same; and
THAT Council enact at the next available Council meeting, By-law 5119-
09.L to close Park Street on Plan 231 and to declare as surplus and sell
Park Street, Part of Lots 3, 4, 5, 8, 9, 10 and 11, Part Reserve and Part of
Closed Centre Street on Plan 231, Town of Aurora at the next Council
meeting.
26. Correspondence from the Town of Markham
Re: Federal Tax Incentives for Heritage Properties
Landmarks Not Landfill Campaign – Heritage Canada (7.3, 16.11)
THAT Council receive the correspondence from the Town of Markham and
support the recommendations provided.
28. Correspondence from the Ministry of Community Safety and Correctional
Services
Re: Emergency Management Activities
THAT Council receive the correspondence for information.
29. Correspondence from the Association of Municipalities of Ontario
Re: AMO Report to Members on January 2009 Board Meeting
THAT Council receive the correspondence from the Association of
Municipalities of Ontario for information.
CARRIED
VII DELEGATIONS
(a) Mr. Jim Zacher
Re: Aurora Masters Lacrosse 2nd Annual DOVE 2009
Mr. Jim Zacher addressed General Committee to request support for a 37 hour
long charitable lacrosse event, in the form of providing facilities within the Aurora
Community Centre free of charge, such as the auditorium and floor time. Mr.
Zacher advised that the proceeds raised would be in support of the Canadian
Centre for Abuse Awareness.
General Committee Minutes No. 09-12
Tuesday, March 10, 2009
Page 6 of 11
General Committee recommends:
THAT the comments of the delegate be received for information; and
THAT the Town of Aurora offer the same support for the event as was
offered last year; and
THAT staff provide a memo for the next Council meeting outlining the
amount of the fees that would be waived.
CARRIED
(b) Mr. Claudio Brutto, Brutto Consulting
Re: Item 24 – PL09-001 – 2C Lands Secondary Plan Study
Terms of Reference/Financial Impact Analysis
(Added Item)
Mr. Claudio Brutto addressed General Committee on behalf of his clients who
own 200 acres within the 2C lands. Mr. Brutto advised that he and his clients are
in support of the staff recommendations pertaining to Terms of Reference and a
Financial Impact Analysis, as well as the commercial industrial development near
Highway 404. Mr. Brutto suggested that there is an opportunity for several
millions more square feet of office and employment space available to the Town
within the area. Mr. Brutto advised that his clients are interested in proceeding
with the industrial employment lands first, once the secondary plan is completed
and the determination for best land uses has been finalized.
General Committee recommends:
THAT the comments of the delegate be received and referred to item 24
on the agenda.
CARRIED
General Committee recommends:
THAT item 24 - report PL09-001 – 2C Lands Secondary Plan Study Terms
of Reference/Financial Impact Analysis be brought forward for discussion.
CARRIED
24. PL09-001 – 2C Lands Secondary Plan Study Terms of Reference/
Financial Impact Analysis
General Committee recommends:
THAT Council receive report PL09-001, as a first step of the Financial
Analysis for the “2C Planning Area”; and
THAT Council authorize staff to complete the “Terms of Reference” for the
comprehensive review and preparation of a Secondary Plan for the 2C
lands and that the completed Terms of Reference be presented to Council
at a subsequent meeting; and
General Committee Minutes No. 09-12
Tuesday, March 10, 2009
Page 7 of 11
THAT the 2C Secondary Plan Terms of Reference include a more detailed
fiscal analysis, with the goal of advance of positive fiscal benefits to be
completed upon the Council selection of a preferred development option
for the 2C Planning area.
CARRIED
General Committee recommends:
THAT the Procedural By-law be waived in order to allow Ms Myriam Schut
to address General Committee.
CARRIED
(c) Ms Myriam Schut
Re: Item 16 – LS09-008 – Tree Carving at 65 Spruce Street
(Added Item)
Ms Schut addressed General Committee to request that consideration be given
to the fact that the tree carving would speak to tourism development and create
curb appeal and great interest. Ms Schut also indicated that the concept would
preserve natural heritage, as the tree is over 100 years old.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
General Committee recommends:
THAT item 16 - report LS09-008 – Ms Myriam Schut and Mr. Colin
Partridge - Delegation regarding Tree Carving at 65 Spruce Street, Aurora
be brought forward for discussion.
CARRIED
16. LS09-008 – Ms Myriam Schut and Mr. Colin Partridge
Delegation re: Tree Carving at 65 Spruce Street, Aurora
General Committee recommends:
THAT Council not support the carving of trees on public property.
CARRIED
VIII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
General Committee Minutes No. 09-12
Tuesday, March 10, 2009
Page 8 of 11
IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4. ARTS09-02 – Arts & Culture Advisory Committee Meeting Minutes
February 26, 2009
General Committee recommends:
(1) Correspondence from the Ministry of Citizenship and Immigration
Re: Newcomer Champion Awards
THAT it be recommended to Council that the correspondence from
the Ministry of Citizenship and Immigration regarding the
Newcomer Champion Awards be received for information.
(2) York Region Arts Council Meeting Schedule
THAT the verbal report of Jo-anne Spitzer regarding the February
26, 2009 York Region Arts Council meeting be received; and
THAT thanks be extended to Jo-anne Spitzer for attending the
subject York Region Arts Council Meeting.
(3) Request for Arts and Culture Information
THAT this item be referred to the Chief Administrative Officer.
(4) Request for Information Related to Arts and Culture Awards
THAT this item be referred to the Chief Administrative Officer.
(5) Outreach to Arts and Culture Groups in the Town of Aurora
THAT this item be referred to the Chief Administrative Officer.
(6) Framework for Arts & Culture Agenda Items
THAT this item be deferred to the April 23, 2009 Arts and
Culture Advisory Committee meeting.
CARRIED
6. LS09-013 – Aurora Sports Dome
General Committee recommends:
THAT staff be directed to investigate a tax exemption for property in
accordance with Section 110 of the Municipal Act; and
THAT report LS09-013 – Aurora Sports Dome be deferred and placed
on a future agenda when the Director of Leisure Services is in
attendance; and
THAT a memo be placed on the March 23, 2009 Leisure Services
Advisory Committee agenda indicating that the user fees for the
Aurora Sports Dome be excluded from the Pricing Policy process
until additional information is obtained from the Director of Financial
Services and the Town Solicitor.
CARRIED
General Committee Minutes No. 09-12
Tuesday, March 10, 2009
Page 9 of 11
11. PW09-016 – Cooperative Buyers Group Purchase Order Renewals
General Committee recommends:
THAT Council receive this report for Information; and
THAT the Town issue a purchase order for Suncor Energy Products in the
amount of $170,000 for fuel supply in accordance with the Region of York
Public Tender CT-06-01; and
THAT the Town issue a purchase order for Floyd Preston Ltd. in the
amount of $150,000 for salt and winter aggregate supply in accordance
with the Region of York Public Tender CT-07-01; and
THAT funding for these services be approved in advance of the final 2009
budget.
CARRIED
15. LS09-004 – Domestic Pets in Municipal Facilities By-law
General Committee recommends:
THAT report LS09-004 – Domestic Pets in Municipal Facilities By-law be
deferred at the request of staff.
CARRIED
22. C09-003 – Council Pending List
General Committee requested that the following items be removed from the
Council Pending List:
NB29 – page 1
NB56 – page 3
General Committee recommends:
THAT item NB54 on page 2 be removed from the Council Pending List.
CARRIED
General Committee recommends:
THAT item R1 on page 4 be removed from the Council Pending List.
CARRIED
General Committee recommends:
THAT item NB11 on page 1 be removed from the Council Pending List.
CARRIED
General Committee Minutes No. 09-12
Tuesday, March 10, 2009
Page 10 of 11
General Committee recommends:
THAT report C09-003 - Council Pending List be received as information.
CARRIED
25. Correspondence from Ballymore Development (Bathurst) Corp.
Re: Naming of Jaekel Park
General Committee recommends:
THAT the park within the Ballymore Homes subdivision at the northeast
corner of Bloomington Road and Bathurst Street be named Martin Jaekel
Park.
CARRIED
27. Correspondence from York Region
Re: Replacement of Municipal Representative for the Credit Valley
Toronto Region and Central Lake Ontario Region Source
Protection Committee as Required by the Clean Water Act
General Committee recommends:
THAT the Town of Aurora endorse the appointment of Laura McDowell as
the Municipal representative for York Region and its constituent local
municipalities on the Credit Valley, Toronto Region and Central Lake
Ontario Region Source Protection Committee; and
THAT a copy of this resolution be forwarded to Barbara Bridle at the Region
of York Clerk’s Office.
CARRIED
30. Correspondence from the City of Hamilton
Re: Bill 138 – Protection of Public Participation Act, 2008
General Committee recommends:
THAT the Council of the Town of Aurora support the efforts of MPP Andrea
Horwath with respect to the current Bill 138 – Protection of Public
Participation Act, 2008; and
THAT a copy of this resolution be forwarded to MPP Andrea Horwath.
CARRIED
General Committee Minutes No. 09-12
Tuesday, March 10, 2009
Page 11 of 11
X NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Wilson praised the Public Works department for the excellent service
in plowing the sidewalks during the recent snowfall.
Councillor Gallo advised that much debris is being created by the builders of the
new developments on John West Way just north of Town Hall. Councillor Gallo
thanked the Director of Corporate Services for ensuring that the matter has been
addressed via the By-law Services section and that monitoring of the site will
continue.
Mayor Morris requested a copy of the site plan agreement for the new
developments on John West Way, just north of Town Hall.
Councillor Buck raised a concern regarding service levels within the Parks
department. Councillor MacEachern then asked the Parks Manager whether
service levels will be maintained within the Parks department, considering that
the request for additional staff was not approved during the budget process, to
which the Parks Manager replied that service levels will be maintained but an
increase in service levels would be a challenge to achieve.
Mayor Morris advised that the George St. Kitts band will be playing at the Aurora
Seniors’ Centre on Sunday, March 22, 2009 at 2:00 p.m. and that tickets are
available for $15 each.
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:36 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-12 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, MARCH 24,
2009, WITH THE EXCEPTION OF ITEM 30 WHICH WAS DISCUSSED SEPARATELY
AND APPROVED AS AMENDED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK