MINUTES - General Committee - 20090421
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 09-15
Council Chambers
Aurora Town Hall
Tuesday, April 21, 2009
ATTENDANCE
COMMITTEE MEMBERS Councillor Collins-Mrakas in the Chair; Councillors
Buck (left at 11:01 p.m.), Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public W orks, Director of Financial Services/
Treasurer, Town Solicitor and Council/Committee
Secretary.
Councillor Collins-Mrakas called the meeting to order at 7:26 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared an interest in Delegation (b) pertaining to artificial turf
fees, by virtue of his employment with the York Region District School Board and that
the delegates represent several schools, and did not take part in, or vote on any
questions in this regard or attempt in any way to influence the voting on such questions.
Councillor Collins-Mrakas declared an interest in item 14 – LS09-017 – Property Use
Agreement, in that a relative is an employee, and did not take part in, or vote on any
questions in this regard or attempt in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Additional Speaker for Delegation (b)
Mr. Gary Eustace, Vice Principal
Cardinal Carter Catholic Secondary School
Re: Field Fees
New Delegation (d) – Ms Angela Sciberras, Sciberras Consulting
Re: Item 6 - PL09-019 – Zoning By-law Amendment and
Site Plan Application
1769123 Ontario Inc. (Coland Developments)
230 Wellington Street East
General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 2 of 11
Supplemental Information for Item 6 –
PL09-019 – Zoning By-law Amendment and Site Plan Application
1769123 Ontario Inc. (Coland Developments)
Part Lots 3 to 11, Part of Reserve, Centre Street,
Park Street, Plan 231
230 Wellington Street East
Files D14-05-08 and D11-11-08
New Delegation (e) – Sergeant Mark Altermann
York Regional Police
Re: Graffiti Clean-Up Day – May 29, 2009
New Delegation (f) – Mr. Neil Burton, Financial Officer
Aurora Tigers Jr. ‘A’ Hockey Club
Re: Rink Board Advertising
Supplemental Information for Item 8 –
PL09-041 – Application for Site Plan Approval (Revised)
Rice Commercial Group
15320 Bayview Avenue
File D11-03-07
CARRIED
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes - April 7, 2009
General Committee recommends:
THAT the General Committee Meeting minutes of April 7, 2009 be
adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1(5), 2, 4, 6, 8, 10, 14, 15 and 17 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
3. HAC09-03 – Heritage Advisory Committee Meeting Minutes
April 13, 2009
THAT the Heritage Advisory Committee Meeting minutes from the April
13, 2009 meeting be received and the recommendations contained therein
be approved.
General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 3 of 11
5. PL09-014 – Zoning By-law Amendment Application
Farshid Ameryoun
118 Wellington Street East
Lot 2, Registered Plan 107
File D14-19-08
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-19-08 scheduled for a Public Planning
Meeting to be held on May 27, 2009.
7. PL09-037 – Applications to Amend the Zoning By-law and for
Site Plan Approval
Aurora Wellness Centre (Sormeh Beauty Spa & Inn)
32 and 34 Wellington Street East and 33 Centre Street
Files D14-11-08, D11-09-06 and D11-05-09
THAT Implementing Zoning By-law 5128-09 be enacted to rezone 32
Wellington Street from “Central Commercial (C2) Zone” to “Central
Commercial (C2-17) Exception Zone” to permit overnight
accommodations, reduced parking and technical amendments to the
development standards of the C2 zone category; and
THAT, subject to any issues or comments raised by Council, Site Plan
Applications D11-09-06 and D11-05-09 be approved; and
THAT Council authorize the Mayor and Clerk to execute a Site Plan
Agreement; and,
THAT Council repeal Official Plan Amendment 46.
9. PW09-020 – Offer to Grant Temporary Easements – Region of York
Police Investigative Services and Support Facility
Parts 1, 2, 3, and 4, Plan 65R-31551
THAT Council authorize the Mayor and Town Clerk to execute the Offer to
Grant Temporary Easements to the Region of York for the construction of
a temporary turning circle on a portion of the Town’s adjoining lands
(15059 Leslie Street) at the south limit of Goulding Avenue as part of the
Region’s Site Plan to construct a York Regional Police Investigative
Services and Support Facility.
11. PW09-022 – Implement Inflow and Infiltration Reduction Program
as Funded through the Building Canada Grant
THAT the Purchasing Policy be waived and that Council approve the
direct sourcing to retain AECOM for an upset limit of $100,000 per year for
a three year period starting May 1, 2009 and ending December 31, 2011.
12. PW09-024 – Award of Tender PW2009-01 – Reconstruction of
Richardson Drive, Lee Gate, Patrick Drive, Hutchinson
Road and Webster Road
THAT Tender PW2009-01 – Reconstruction of Richardson Drive, Lee
Gate, Patrick Drive, Hutchinson Road and Webster Road be awarded to
Wyndale Paving Company Ltd. at its tendered price of $2,124,028.92,
excluding G.S.T; and
General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 4 of 11
THAT Council hereby acknowledges the financial contributions to this
infrastructure renewal project from the Federal and Provincial
Governments; and
THAT the Purchasing Policy be waived and that a sole source contract of
$150,000 plus G.S.T. be approved to retain PowerStream for the purpose
of relocating existing hydro poles; and
THAT Council authorize the Mayor and Town Clerk to execute the
attached Form of Agreement between the Town of Aurora and Wyndale
Paving Company Ltd. for the reconstruction of Richardson Drive, Lee
Gate, Patrick Drive, Hutchinson Road and Webster Road.
13. PW09-025 – Update on Recycling Services in Public Spaces
THAT there be no further consideration for recycling in public parks until
the Region of York’s Pilot Studies are completed in 2009.
16. LS09-023 – Selection of the Aurora Rotary Club for the
Management of all Town Event Beer Gardens for 2009
THAT Council approve the selection of the Aurora Rotary Club for the
management of all Town of Aurora Event Beer Gardens for 2009.
18. Correspondence from Michael Chan, Minister, Ministry of
Citizenship and Immigration
Re: Lincoln M. Alexander Award 2009
THAT the correspondence regarding the Lincoln M. Alexander Award
2009 be received for information.
CARRIED
VI DELEGATIONS
(a) Ms Susan Dobson, Women’s Support Network of
York Region
Re: 2nd Annual “Back to Basics” Walk across York Region
Ms Susan Dobson addressed General Committee to thank the Mayor for
proclaiming May as “Sexual Assault Prevention Month” and to provide an
overview of the Women’s Support Network. Ms Dobson advised that the 2nd
Annual “Back to Basics” Walk will be taking place on May 29 and May 30, 2009
in order to raise awareness and that the community can take action by
publicizing the event, participating in the walk and by making a donation.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 5 of 11
Councillor McRoberts, having previously declared an interest in Delegation (b),
did not take part in the vote called for in regard to the adoption of this item.
(b) Mr. Rob Bladon, Aurora High School,
Mr. Steve Shatz, Director of Sport, York Region Athletic
Association and Mr. Gary Eustace, Vice Principal,
Cardinal Carter Catholic Secondary School
Re: Field Fees
Mr. Rob Bladon, Mr. Steve Shatz and Mr. Gary Eustace addressed General
Committee to request a reduction in the field fees for the artificial turf in
Sheppard’s Bush. The delegates advised that they would use the field at various
times from Monday to Friday between the hours of 9:00 a.m. and 5:30 p.m. if the
fees were reduced, as the fees are not, at present, within their budget.
General Committee recommends:
THAT the comments of the delegates be received for information.
CARRIED
General Committee recommends:
THAT the Procedural By-law be waived in order to allow further questions
to be asked.
CARRIED
General Committee recommends:
THAT the matter be referred to the Director of Leisure Services to provide
a report outlining options for Council, after discussions with the delegates,
and report back to Council.
CARRIED
(c) Mr. Jim Higgins, Jacques Whitford Stantec Limited
Re: Upgrade of Dry Stormwater Pond (SW2) into an
Advanced Engineered Stormwater Wetland (ESW) System
Mr. Jim Higgins addressed General Committee to advise that, due to the loading
of stormwater into Lake Simcoe, a demo project is being undertaken by Jacques
Whitford Stantec Limited, in conjunction with Lake Simcoe Region Conservation
Authority, to convert a dry stormwater pond into an advanced engineered
stormwater wetland system. Mr. Higgins indicated that Aurora is taking the lead
in the endeavour, in conjunction with York Region and the Ministry of the
Environment, in an attempt to reduce the loading into Lake Simcoe.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 6 of 11
(d) Ms Angela Sciberras, Sciberras Consulting Inc.
Re: Item 6 - PL09-019 – Zoning By-law Amen dment and Site Plan
Application
1769123 Ontario Inc. (Coland Developments)
Part Lots 3 to 11, Part of Reserve, Centre Street,
Park Street, Plan 231
230 Wellington Street East
Files D14-05-08 and D11-11-08
Ms Angela Sciberras addressed General Committee to thank Council and staff
for their time and effort in the process of bringing this development to a close.
General Committee recommends:
THAT the comments of the delegate be received for information and that
item 6 be brought forward for discussion.
CARRIED
6. PL09-019 – Zoning By-law Amen dment and Site Plan Application
1769123 Ontario Inc. (Coland Developments)
Part Lots 3 to 11, Part of Reserve, Centre Street,
Park Street, Plan 231
230 Wellington Street East
Files D14-05-08 and D11-11-08
General Committee recommends:
THAT Implementing Zoning By-law 5130-09 be enacted to rezone the
subject lands from “Rural General (RU) Zone” to “Service Commercial C3-
17 Exception Zone” and “Restricted Industrial M1-16 Exception Zone” to
permit site specific commercial uses and business and professional
offices; and
THAT Council determine that no further notice is required to be given in
respect of the proposed by-law in accordance with Section 34 (17) of the
Planning Act, related to the applicants request to add a “specialty food
store” as an additional use for the subject lands; and
THAT subject to any issues or comments raised by Council, Site Plan
Application D11-11-08 be approved to permit the construction of three
buildings; and
THAT Council authorize the Mayor and Clerk to execute the Site Plan
Agreement.
CARRIED
(e) Sergeant Mark Altermann, York Regional Police
Re: Graffiti Clean-Up Day – May 29, 2009
Sergeant Mark Altermann, York Regional Police, Community Services Bureau,
Community Mobilization Unit addressed General Committee to request support
from the Town of Aurora for the Graffiti Clean-up Day on May 29, 2009.
Sergeant Altermann requested that the Town of Aurora:
General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 7 of 11
continue in the partnership that has been developed with York Region
Police pertaining to graffiti removal;
provide an appropriate location to stage the event, which was at Town
Park last year;
help to co-ordinate volunteers, community members and the actual clean-
up day’s events;
co-ordinate its own graffiti removal day, on the same day as the Graffiti
Clean-up Day, for Town property sites;
pursue action from utility companies ;
continue to promote this type of event, internally and within the
community;
provide York Region Police with the left-over supplies from last year for
this year’s clean-up.
General Committee recommends:
THAT the Procedural By-law be waived in order to ask further questions.
CARRIED
General Committee recommends:
THAT the Graffiti Clean-up Day, scheduled for May 29, 2009, be
supported by the Town of Aurora; and
THAT staff bring back a report outlining the costs to the Town for
participating in the one-day graffiti clean-up event; and
THAT staff advise whether the grant from the Province was received and,
if so, what the amount was; and
THAT staff report on the results of communications and negotiations that
have taken place with Bell, PowerStream and Rogers regarding clean-up
of tagged utility boxes.
CARRIED
(f) Mr. Neil Burton, Financial Officer, Aurora Tigers Jr. ‘A’ Hockey Club
Re: Rink Board Advertising
Mr. Neil Burton addressed General Committee to propose that the Aurora Tigers
Jr. ‘A’ Hockey Club pay a flat rate for rink board advertising, of 20% for cash
received, with no minimum amount, and that this agreement run for a period of
five years.
General Committee recommends:
THAT the comments of the delegate be received for information and
referred to the Director of Leisure Services.
CARRIED
General Committee recommends:
THAT item 8 be brought forward for discussion.
CARRIED
General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 8 of 11
8. PL09-041 – Application for Site Plan Approval (Revised)
Rice Commercial Group
15320 Bayview Avenue
File D11-03-07
General Committee recommends:
THAT, subject to any issues or comments raised by Council, the revised
Site Plan Application D11-03-07 be approved to permit the construction of
a multi-unit commercial development consisting of four buildings totalling
approximately 8,398.61m2 (90,404.5ft2); and
THAT Council authorize the Mayor and Clerk to execute a Site Plan
Agreement between the Town, the owner and the Region of York, to
facilitate the subject proposal, subject to review of the landscaping on
the westerly lot line to be equivalent to the original site plan
approval, agreed to by the residents to the west; and
THAT a report or memo be provided to Council outlining staff
recommendations.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. AAC09-04 – Accessibility Advisory Committee Meeting Minutes
April 1, 2009
(5) Letter from Mayor Phyllis Morris
Sent to Mr. Raman Malhotra of Canadian Tire Petroleum
Re: Full Service Gas Station
General Committee recommends:
WHEREAS the year 2009 has been proclaimed as the “Year of
Business Initiative” in Aurora, it is hereby recommended:
THAT the Chairperson of the Accessibility Advisory Committee and
the Mayor present a certificate or plaque of recognition at an
upcoming Council meeting to Mr. Raman Malhotra of Canadian Tire
Petroleum to recognize his initiative in changing business practices
to provide full service gas service to customers with special needs at
a time when this service was unavailable in Aurora; and
THAT upon any future revision of the criteria for the Civic Awards,
the Accessibility Advisory Committee be asked to provide input
towards the criteria of any relevant accessibility award.
CARRIED
General Committee recommends:
THAT the balance of the Accessibility Advisory Committee Meeting
minutes from the April 1, 2009 meeting be received and the
recommendations contained therein be approved.
CARRIED
General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 9 of 11
2. EAC09-03 – Environmental Advisory Committee Meeting Minutes
April 2, 2009
(12) Extract from Council Meeting, January 20, 2009
Re: Environmental Advisory Committee Minutes, December 4, 2008
General Committee recommends:
THAT the following recommendation be deleted:
THAT in the future, Council Extracts be provided to the
Environmental Advisory Committee only if the recommendations
have been amended or if further action is required by the
committee; and
THAT the Environmental Advisory Committee Meeting minutes be
received and the recommendations contained therein be approved.
CARRIED
4. ADM09-003 – Arts & Culture Advisory Committee
General Committee recommends:
THAT the Town retire the Arts and Culture Advisory Committee.
CARRIED
General Committee recommends:
THAT the following items be deferred to the next General Committee
meeting to allow time for the Arts and Culture Advisory Committee to
meet on Thursday, April 23, 2009 to discuss, and bring back
comments:
THAT the Town review the need for an Arts and Culture Advisory
Committee in 2011 to coincide with a new term of Council; and
THAT ongoing staff support for arts and culture, in general, be
considered in the corporate organization review; and
THAT staff provide the information requested by the Arts and Culture
Advisory Committee at the meeting dated February 26, 2009 directly to
the Board of Directors of the Church Street School Cultural Centre; and
THAT the outreach to the Arts and Culture groups in the Town of Aurora
be referred to the Church Street School Cultural Centre for consideration.
CARRIED
General Committee recommends:
THAT the meeting be extended until 11:00 p.m.
CARRIED
General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 10 of 11
10. PW09-021 – Award of Tender PW2009-24 – Reconstruction of
Sections of Mary and Industry Streets
General Committee recommends:
THAT Tender PW2009-24 – Reconstruction of Mary Street and Industry
Street be awarded to Lakeside Contracting Company Ltd. at its tendered
price of $377,461.85, excluding G.S.T; and
THAT Council authorize the application of $39,585.96 to this project from
the surplus Investing in Ontario Act funding identified under Report PW09-
024; and
THAT Council authorize the Mayor and Town Clerk to execute the
attached Form of Agreement between the Town of Aurora and Lakeside
Contracting Company Ltd., for the reconstruction of Mary Street between
Industrial Parkway South and Industry Street and Industry Street between
Mary Street and Sheppard’s Bush Conservation Area property limit.
CARRIED
Councillor Collins-Mrakas, having previously declared an interest in item 14,
relinquished the Chair to Mayor Morris and did not take part in the vote called for in
regard to the adoption of this item.
14. LS09-017 – Property Use Agreement
General Committee recommends:
THAT Council authorize the Mayor and Town Clerk to execute a Property
Use Agreement between the Town of Aurora and 1207309 Ontario Inc.
(Magna) for the 2009 playing season as required to facilitate the Aurora
Youth Soccer Club’s (AYSC) use of the Magna lands.
CARRIED
Councillor Collins-Mrakas resumed the Chair.
15. LS09-018 – 2009 Community Grant Requests
General Committee recommends:
THAT the 2009 grant requests, including community grants, education
awards and a museum grant, totalling $54,110, be approved for
distribution as outlined; and
THAT the grant policy be referred to staff for updating, revision and
improvements.
CARRIED
General Committee recommends:
THAT the meeting be extended until 11:05 p.m.
CARRIED
General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 11 of 11
17. Memorandum from the Director of Public Works
Re: Environmental and Sustainability Action Plan Consultation
General Committee recommends:
THAT the memorandum entitled “Environmental and Sustainability Action
Plan Consultation” be received for information.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Mayor Morris advised that the Chief Administrative Officer and the Director of
Corporate Services were not on staff at the time of discussions pertaining to
arranging the Graffiti Clean-up Day, scheduled for May 29, 2009.
The Chief Administrative Officer advised that the Director of Financial Services
will be bringing a report forward to the next Council meeting pertaining to federal
government grants.
X CLOSED SESSION
None
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:04 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-15 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, APRIL 28,
2009, WITH THE EXCEPTION OF ITEM 4 WHICH WAS DISCUSSED SEPARATELY
AND APPROVED AS AMENDED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK