MINUTES - General Committee - 20090602
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 09-18
Council Chambers
Aurora Town Hall
Tuesday, June 2, 2009
ATTENDANCE
COMMITTEE MEMBERS Councillor Gallo in the Chair; Councillors Buck,
Collins-Mrakas, Gaertner, Granger, MacEachern,
McRoberts, Wilson and Mayor Morris
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor and Council/Committee
Secretary.
Councillor Gallo called the meeting to order at 7:03 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional item, be approved:
Two (2) New Closed Session Items
Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board
CARRIED
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes 09-17 - May 19, 2009
General Committee recommends:
THAT the General Committee Meeting minutes of May 19, 2009 be
adopted.
CARRIED
General Committee Meeting Minutes
Tuesday, June 2, 2009
Page 2 of 6
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1(6), 4, 5, 6 and 7 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
2. PL09-039 – Development Applications Approvals Process (DAAP)
User Fee Review and Amendment to Planning
Application Fees By-law
THAT planning application fees for the Planning and Development
Services Department be increased to achieve full cost recovery in the
manner set out in this report; and
THAT an amending by-law to prescribe fees for the processing of planning
applications be enacted by Council reflecting the revised attached fee by-
law.
3. PL09-049 – Application to Amend the Zoning By-law
2167030 Ontario Limited (formerly Petratos)
100 Old Yonge Street
File D14-16-06
Related Consent File D10-(04-05)-08
THAT report PL09-049 be received as information; and
THAT servicing allocation for two (2) residential infill building lots be
provided to the subject application from the Core Area Infill assignment;
and
THAT, upon execution of the Simplified Development Agreement by the
owner, the Zoning By-law Amendment for 2167030 Ontario Limited
(formerly Petratos), file D14-16-06 be approved by Council.
CARRIED
VI DELEGATIONS
(a) Mr. Klaus Wehrenberg
Re: Proposed Traffic Advisory Committee
Mr. Klaus Wehrenberg addressed General Committee to propose the formation
of a new advisory committee, named the Traffic Advisory Committee, which
would be an amalgamation of two current committees – the Traffic Safety
Advisory Committee and Trails Sub-Committee.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
General Committee Meeting Minutes
Tuesday, June 2, 2009
Page 3 of 6
General Committee recommends:
THAT the comments of the delegate be referred to the appropriate staff for
consideration and to report back to Council outlining the merits, feasibility
and practicality of achieving this objective.
CARRIED
General Committee recommends:
THAT item 7 be brought forward for discussion.
CARRIED
7. Memorandum from the Director of Public Works
Re: Pedestrian Crossing of the GO Rail at Cousins Drive
Memo 05-09
General Committee recommends:
THAT Capital Project 34512, Pedestrian Rail Crossing at Cousins
Drive, be referred to the Trails Sub-Committee.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. LSAC09-05– Leisure Service Advisory Committee Meeting Minutes
May 21, 2009
(6) E-Mail from Councillor MacEachern
Re: Leash Free Park
General Committee recommends:
THAT it be recommended to Council that the following improvements be
made to the Leash Free Park:
A “second fence” area be erected to provide a safety feature for the
dogs that are off-leash; and
Trees be planted on the perimeter of the park to improve the setting
for the park users with input from the Aurora Community Arboretum;
and
Extra wood chips be placed in the park to absorb some of the mud in
order to improve the experience; and
Two benches be installed for the park users.
CARRIED
General Committee Meeting Minutes
Tuesday, June 2, 2009
Page 4 of 6
General Committee recommends:
THAT the balance of the Leisure Services Advisory Committee Meeting
minutes from the May 21, 2009 meeting be received and the
recommendations contained therein be approved.
CARRIED
4. LS09-027 – Pool Allocation Policy
General Committee recommends:
THAT the draft Pool Allocation Policy, including the amendments
made by the Leisure Services Advisory Committee (LSAC) on April
16, 2009 be approved; and
THAT the following two definitions be added to the policy:
- For the purposes of this policy, a Member is a resident of Aurora
that swims a minimum of once per week during the club’s allotted
time in an Aurora facility and is registered with Swim Ontario.
- For the purposes of this policy, a Swimmer Unit is defined as a
member that is in the pool for a minimum of 30 minutes.; and
THAT point #9 under the heading of PROCESS, subsection A –
General Guidelines for Pool Allocation, be replaced with the
following:
- Each swim club must submit to the Director of Leisure Services,
on May 1, September 1 and January 1, a listing of their members
and include members’ name and address; and
THAT the pool allocation time schedule, as provided by the Director
of Leisure Services, be referred back to the Director to review and
determine any additional opportunities for additional pool time; and
THAT the following proposed amendment to point #6 under the
heading of PROCESS, subsection A – General Guidelines for Pool
Allocation, be referred to the Director of Leisure Services:
- Pool time will be allocated annually for the periods of September
1 to June 30 and July 1 to August 31, based on this policy. All
pool rental request forms are to be submitted to the Leisure
Services Department by May 1 of each year, accompanied by a
list of the members (as defined in this policy) including members’
name, address and Swim Ontario status.
- A sworn affidavit is to be obtained from the President/Owner of
each club October 1, February 1 and May 1, listing Members and
to include name, address, Swim Ontario status and indicate
Swimmer Units per member. The affidavit is to be provided
October 1 to cover the period of September 1 to September 30,
February 1 to cover the period of October 1 to January 31 and
May 1 to cover the period of February 1 to April 30. Pool
allocation hours will not be adjusted for a variation of less than
15% of Swimmer Units reported on May 1 of the previous pool
season. The pool allocation and subsequent permits will be
completed by June 1 of each year. Agreements must be signed
General Committee Meeting Minutes
Tuesday, June 2, 2009
Page 5 of 6
and returned to the Leisure Services Department by June 30 of
each year.
- The 2009/2010 pool season allocation will be based on the
number of Members on the swim club registration at May 1, 2009.
For the 2010/2011 season and beyond, the allocation will be
based on the total Swimmer Units for the period of September 1 to
April 30 of the previous swim season.
- Club registrations will be verified with Swim Ontario.
- Requests received after the May 1 deadline will be held until all
applicants have been accommodated.
CARRIED
5. LS09-014 – Board Advertising Aurora Community Centre Arena #1
General Committee recommends:
THAT Council approve the execution of the attached amended agreement
for the Aurora Tigers Junior “A” Hockey Club Incorporated (Tigers) rights
to sell advertising space on the boards at the Aurora Community Centre
Arena #1.
CARRIED UNANIMOUSLY
6. CS09-009 – Private Property Parking Enforcement
General Committee recommends:
THAT Council receive report CS09-009 for information.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor MacEachern provided Notice of Motion regarding the Procedural By-
law – Open Forum.
X CLOSED SESSION
General Committee recommends:
THAT this Committee convene into a closed session to consider:
- Three matters under litigation or potential litigation, including matters
before administrative tribunals, affecting the municipality or local board
CARRIED
General Committee Meeting Minutes
Tuesday, June 2, 2009
Page 6 of 6
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:56 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-18 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, JUNE 9,
2009, WITH THE EXCEPTION OF ITEM 4, WHICH WAS DISCUSSED SEPARATELY
AND APPROVED AS AMENDED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK