MINUTES - General Committee - 20090407 TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 09-13
Council Chambers
Aurora Town Hall
Tuesday, April 7, 2009
ATTENDANCE
COMMITTEE MEMBERS Councillor Granger in the Chair; Councillors Buck,
Collins-Mrakas, Gaertner, Gallo, MacEachern,
McRoberts, Wilson and Mayor Morris
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Interim Director of Financial Services/
Treasurer, Town Solicitor and Council/Committee
Secretary.
Councillor Granger called the meeting to order at 7:12 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
ADDED DELEGATIONS
Re: Item 16 - PL09-032
Terms of Reference for the 2C Planning Area Secondary Plan Area
b) Mr. Claudio Brutto, for the Aurora Leslie Development Group
c) Mr. Don Given of Malone Given Parsons Ltd.
ADDED DELEGATIONS
Re: Item 20 - PL09-035
Site Plan Application File No.: D11-17-08
Ontario Municipal Board Case No.: PL080245
Vitmont Holdings Inc.,Part of Lots 7&8, Plan 9
15160 Yonge Street and 5 Tyler Street
d) Ms Angela Daust
e) Mr. Rob Nicolucci, SRN Architects Inc/RN Design Ltd.
Architect for Applicant, Vitmont Holdings Inc.
f) Mr. Hans Hoyer, Representing Residents of Parts of Tyler Street
g) Mr. Spasopoulos Aristotelis
CARRIED
General Committee Minutes No. 09-13
Tuesday, April 7, 2009
Page 2 of 10
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Budget Meeting Minutes 09-08
Saturday, February 21, 2009
Special General Committee Budget Meeting Minutes 09-09
Monday, February 23, 2009
Special General Committee Budget Meeting Minutes 09-10
Monday, March 2, 2009
General Committee recommends:
THAT the Special General Committee Budget Meeting minutes 09-10 -
Item 2, be amended to read as follows:
(2) Correspondence from Councillor Granger
Re: The Farmers’ Market
General Committee recommends:
THAT Council approve the booking of the Town Park band-shell for
eleven special events to be scheduled by the Farmers’ Market; and
THAT the related fees be waived.
CARRIED
Special General Committee Budget Meeting Minutes 09-11
Tuesday, March 3, 2009
General Committee Meeting Minutes, 09-12, March 10, 2009
General Committee recommends:
THAT the Special General Committee Budget Meeting minutes 09-08, 09-
09, 09-10 as amended, 09-11 and the General Committee Meeting
minutes 09-12 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 4, 7, 8, 9, 10, 12, 15, 16, 19, 20 and 23 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. AAC09-03 – Accessibility Advisory Committee Meeting Minutes
March 4, 2009
THAT the Accessibility Advisory Committee Meeting minutes from the
March 4, 2009 meeting be received and the recommendations contained
therein be approved.
General Committee Minutes No. 09-13
Tuesday, April 7, 2009
Page 3 of 10
5. BA09-001 – Request for Sign Variance to Sign By-law 4898-07.P
Splash Car Wash – 15783 Yonge Street
THAT Council approve the request for a ground sign for the Splash Car
Wash at 15783 Yonge Street.
6. BA09-003 – Building Permit Fees – Annual Report
THAT Council receive report BA09-003 – Building Permit Fees – Annual
Report, for information.
11. PL09-033 – Application for Site Plan Approval
Dicaro Properties
138 Industrial Parkway North
File D11-16-08
THAT, subject to any issues or comments raised by Council, Site Plan
Application D11-16-08 be approved to permit the construction of a one
storey warehouse with a 2 storey front office approximately 1,413.53m2
(15,215.6 ft2); and
THAT Council authorize the Mayor and Clerk to execute a Site Plan
Agreement.
13. PW09-015 – Contract Extension of Tender PW2007-125 – Water
Service Box Repair and Cathodic Protection Program
THAT Tender No. PW2007-125, “Water Service Box Vacuum Repair and
Cathodic Protection of Watermains within the Town of Aurora”, be
extended for the two-year period to Nu-Con Contracting as provided in the
contract at its original tendered unit prices; and
THAT Council approve the expenditure of $411,791 from Project No.
43030, comprised of $250,000 from the 2009 budget and $161,791 as
remaining surplus funding from the 2008 budget; and
THAT Council authorize the Mayor and Municipal Clerk to sign the
attached agreement to extend the above contract.
14. PW09-017 – Review of the Waste Diversion Act and Blue Box
Recycling Program
THAT Council receive report PW09-017 for information on the Waste
Diversion Ontario Consultation Plan to Support a Review of the Blue Box
Program Plan; and
THAT Council endorse staff comments which have resulted from a
collaborative review of the Waste Diversion Act and Blue Box Recycling
Program conducted by the local nine municipalities and York Region staff;
and
THAT this report be circulated to the Region of York, the Ministry of the
Environment, and Waste Diversion Ontario.
General Committee Minutes No. 09-13
Tuesday, April 7, 2009
Page 4 of 10
17. FS09-012 – Discretionary and Obligatory Reserve Report to
December 31, 2008
THAT report FS09-012 be received; and
THAT the balance in the Equipment – By-law Reserve be transferred to
the Equipment – Equipment/Fleet Reserve Fund and that the Equipment –
By-law Reserve account be closed; and
THAT the balance in the Equipment – Phone Reserve be transferred to
the Municipal Capital Reserve Fund and that the Equipment – Phone
Reserve account be closed; and
THAT the balance in the Equipment – Copier Reserve be transferred to
the Municipal Capital Reserve Fund and that the Equipment – Copier
Reserve account be closed; and
THAT the balance in the Equipment – By-law ticketing Reserve be
transferred to the Municipal Capital Reserve Fund and that the Equipment
– By-law ticketing Reserve account be closed; and
THAT the deficit in the Parks Rehabilitation Reserve be recovered from
the Municipal Capital Reserve Fund and that Park Rehabilitation Reserve
Fund be closed; and
THAT the balance in the Major Capital Repair Reserve be transferred to
the Municipal Capital Reserve Fund and that the Major Capital Repair
Reserve account be closed; and
THAT the balance in the Development Revenue Reserve be transferred to
the Municipal Capital Reserve Fund and that the Development Revenue
Reserve account be closed; and
THAT the balance in the Fire Services Reserve be recovered from the
Municipal Capital Reserve Fund.
18. FS09-017 – Development Charges Study
THAT Report FS09-017 be received for information; and
THAT a Special meeting of Council be held Wednesday, May 6, 2009 at
7:00 p.m. to present the draft development charges study and obtain
public feed back.
21. CS09-003 – Farmers’ Market and Artisans’ Fair By-law
THAT the proposed new Farmers’ Market and Artisans’ Fair By-law be
adopted.
22. Memorandum from the Director of Public Works
Re: Comments on the Watertight Report – Ministry of Public
Infrastructure Renewal
THAT the memorandum regarding Comments on the Watertight Report –
Ministry of Public Infrastructure Renewal be received for information.
General Committee Minutes No. 09-13
Tuesday, April 7, 2009
Page 5 of 10
24. Memorandum from Mayor Phyllis Morris
Re: York Region Hospital Capital Funding
THAT General Committee receive and refer the attached correspondence to
the Town Council meeting of April 14, 2009, at which time Mr. Bill Fisch,
Regional Chair and CEO, York Region, will be attending to address Council
regarding regional support for hospital funding.
25. CS09-004 – Council Pending List
THAT report CS09-004 be received for information.
CARRIED
VI DELEGATIONS
(a) Mr. Neil MacDonald, Manager of Solid Waste, York Region
Re: Role of York Region’s Community Environmental Centres
Mr. Neil MacDonald, Manager of Solid Waste for York Region, provided an
overview of York Region’s proposed Community Environmental Centres which
are designed to improve access to waste management services for residents
within the Region and encourage diversion.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
ADDED DELEGATIONS
Re: Item 16 - PL09-032
Terms of Reference for the 2C Planning Area Secondary Plan Area
(b) Mr. Claudio Brutto, Representing the Aurora Leslie Development
Group (Added Item)
Mr. Claudio Brutto advised that he represents the applicant/owner of the
portion of the 2C lands located on the east side of Leslie Street between
St. John’s Sideroad and the State Farm Business Park. Mr. Brutto
suggested that the lands he referenced would be better, from a
demographic perspective, if there were a larger public or residential
component to the overall development plan. Mr. Brutto advised that the
applicant is addressing the Regional Council on April 8, to present a
model for the entire quadrant for Council’s consideration.
General Committee recommends:
THAT the comments of the delegate be received for information and
referred to Item 16 on the agenda.
CARRIED
General Committee Minutes No. 09-13
Tuesday, April 7, 2009
Page 6 of 10
(c) Mr. Don Given of Malone Given Parsons Ltd.
Mr. Don Given advised that he represents a group of landowners on the
west side of Leslie Street who are affected by the outcome of the 2C
planning area study. Mr Given advised that the landowners group has
done a significant amount of background work and studies which would be
of benefit to the Town. Mr. Given suggested that the information available
from the landowners group be integrated into the information being
gathered in relation to this project.
Mr. Given encouraged the Town to provide a timetable within the
proposed Terms of Reference for the 2C Planning Area to deal with the
matter expeditiously. Mr. Given advised that the landowners group he
represents would like to have an opportunity to work with the proposed
steering committee on this project and offer its knowledge and comments,
as stakeholders.
General Committee recommends:
THAT the comments of the delegate be received for information and
referred to item 16 on the agenda.
CARRIED
General Committee recommends:
THAT item 16 be brought forward for consideration.
CARRIED
16. PL09-032 – Terms of Reference for the 2C Planning Area
Secondary Plan Area
General Committee recommends:
THAT Council receive the “Draft Terms of Reference” for the
comprehensive review and preparation of a Secondary Plan for the 2C
lands, as presented; and
THAT, upon finalization of the Terms of Reference, staff initiate a Request
for Proposal process to retain the required consultants to undertake the
2C Secondary Plan; and
THAT staff be directed to solicit which members of Council would
like to serve on the proposed Steering Committee for the 2C lands
study; and
THAT staff be requested to bring back a memorandum which would
provide recommendations for suggested composition, structure and
reporting process as it would apply to the proposed steering
committee for the 2C lands study; and
THAT staff prepare a separate memorandum outlining applications
and other proposals that have already been submitted pertaining to
the 2C planning area.
CARRIED UNANIMOUSLY
General Committee Minutes No. 09-13
Tuesday, April 7, 2009
Page 7 of 10
ADDED DELEGATIONS
Re: Item 20 - PL09-035
Site Plan Application File No.: D11-17-08
Ontario Municipal Board Case No.: PL080245
Vitmont Holdings Inc., Part of Lots 7&8, Plan 9
15160 Yonge Street and 5 Tyler Street
(d) Ms Angela Daust
Ms Daust expressed concern regarding the large size of the proposed
building and the deficiency in parking provision within the proposed
application which may further aggravate the existing parking situation in
the surrounding area.
(e) Mr. Rob Nicolucci, SRN Architects Inc/RN Design Ltd.
Architect for Applicant, Vitmont Holdings Inc.
Mr. Rob Nicolucci, architect for the applicant, addressed the committee to
outline the revisions which have been made to the site plan in order to
address all of the concerns raised by staff, Council and the residents who
spoke at the corresponding Public Planning meeting with regard to this
application. Mr. Nicolucci advised that the applicant is scheduled to
appear before the Ontario Municipal Board in June of 2009, with respect
to this application, however he would prefer to bypass that avenue in
favour of continuing to work with staff to resolve any outstanding issues in
a collaborative manner.
(f) Mr. Hans Hoyer, Representing Residents of Parts of Tyler Street
Mr. Hans Hoyer addressed the committee to expressed concern on behalf
of himself and other residents of Tyler Street, with respect to the potential
that Council may rule against a decision made by the Committee of
Adjustment in relation to this application. Mr. Hoyer also expressed
concern regarding the parking deficiencies within the site plan application.
(g) Mr. Spasopoulos Aristotelis
The delegate was not in attendance at this meeting.
General Committee recommends:
THAT the comments of the delegates be received for information and
referred to item 20 on the agenda.
CARRIED
General Committee recommends:
THAT item 20 - be brought forward for consideration.
CARRIED
General Committee Minutes No. 09-13
Tuesday, April 7, 2009
Page 8 of 10
20. PL09-035 – Site Plan Application File No.: D11-17-08
Ontario Municipal Board Case No.: PL080245
Vitmont Holdings Inc.
Part of Lots 7&8, Plan 9
15160 Yonge Street and 5 Tyler Street
General Committee recommends:
THAT the request for a reduction in the parking standard not be
supported by Council; and
THAT staff be directed to provide comments as to next steps; and
THAT the applicant be requested to address the parking shortage
through the site plan application.
CARRIED
General Committee recommends:
THAT the hour of adjournment be extended to 11:00 p.m.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT item 8 - be brought forward for consideration.
CARRIED
8. LS09-012 – Proposed Stewart Burnett Park Senior Baseball Facility
General Committee recommends:
THAT report LS09-012 - Proposed Stewart Burnett Park Senior
Baseball Facility be received for information and referred to the Chief
Administrative Officer to provide a brief summary of the report to
address and resolve this matter and to enable Council to deliberate
on this matter appropriately; and
THAT the summary address the following matters:
▪ What would be the pros and cons of not building the ball diamond
facility and how would this relate to the Development Charges,
▪ Comments with respect to the Master Recreation Plan,
▪ Substantiation of costs association with and necessity for the
earthworks to be done on the subject lands at this time,
▪ What is the total land space including the Magna lands,
General Committee Minutes No. 09-13
Tuesday, April 7, 2009
Page 9 of 10
▪ Schematic breakdown or list of potential facilities that could be
built on that land,
▪ Operating costs and revenues,
▪ Communicate with the Aurora Minor Ball Association to
determine what parts of the capital project they could do without,
and what they are willing to do, with respect to operations, to
keep the costs down,
▪ What is the impact on the Development Charges By-law if the ball
diamond is not built in 2009, in the form of an estimated dollar
amount,
▪ What would be the Development Charges By-law reserve account
balance if the proposed $1.7 million project were to proceed.
CARRIED
General Committee recommends:
THAT item 7 - be brought forward for consideration.
CARRIED
7. FS09-015 – 2009 Water, Wastewater, Storm Sewer and Sewage
Pumping Station
General Committee recommends:
THAT Council approve the 2009 Water, Wastewater, Storm Sewer and
Sewage Pumping Station Budgets as presented with net expenditures
totalling $11,871,796; and
THAT Council approve the 2009 Retail Water rate of $1.1794 per cubic
meter and the Retail Wastewater rate of $0.8600 per cubic meter of water
consumed for all bills issued on and after May 1, 2009; and
THAT Council approve the 2009 Flat Rate Storm Sewer charge of $3.66
per unit per month for Residential and Condominium properties and
$49.69 per unit per month for metered Commercial/Industrial and Multi-
Residential properties for all bills issued on and after May 1, 2009; and
THAT Council approve the 2009 Flat Rate Sewage Pumping Station
charge for each of the 164 users of the Ballymore Sewage Pumping
Station of $8.86 per month on all bills issued on and after May 1, 2009;
and
THAT Council approve the 2009 Flat Rate Sewage Pumping Station
charge for each of the 246 users of the Bayview Vandorf Sewage
Pumping Station of $9.11 per month on all bills issued on and after May 1,
2009; and
THAT Council approve the 2009 Flat Rate Sewage Pumping Station
charge for each of the 102 users of the Brentwood Sewage Pumping
Station of $1.46 per month on all bills issued on and after May 1, 2009;
and
THAT Council approve the 2009 Bulk Purchase Water Rate of $2.0394
per cubic meter on all bills issued on and after May 1, 2009; and
General Committee Minutes No. 09-13
Tuesday, April 7, 2009
Page 10 of 10
THAT the necessary by-law to implement the 2009 Water, Wastewater,
Storm Sewer and Sewage Pumping Station Rates be enacted at the
Council meeting scheduled for Tuesday, April 14, 2009 for all bills issued
on or after May 1, 2009; and
THAT clear communication be placed on the payment notices to
residents advising of the payment structure and deadlines.
CARRIED
General Committee recommends:
THAT the following items, 2, 3, 4, 9, 10, 12, 15, 19 and 23, be deferred to
the next meeting of Council for consideration.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
None
X CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider:
- personal matters about an identifiable individual, including municipal or local board employees; and
- a proposed or pending acquisition or disposition of land for municipal or local board; and
- advice that is subject to solicitor-client privilege, including communications necessary for that purpose
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:25 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-13 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, APRIL 14,
2009, WITH THE EXCEPTION OF THE SPECIAL GENERAL COMMITTEE BUDGET
MEETING MINUTES 09-10 AND ITEM 24 WHICH WERE APPROVED AS
ORIGINALLY PRESENTED AND ITEM 24 WHICH WAS DISCUSSED SEPARATELY
AND APPROVED AS AMENDED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK