MINUTES - General Committee - 20090223
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE BUDGET MEETING
MINUTES - OPERATING BUDGET
NO. 09-09
Council Chambers
Aurora Town Hall
Monday, February 23, 2009
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck (arrived at
7:19 p.m.), Collins-Mrakas, Gaertner, Gallo, Granger,
(arrived at 9:10 p.m.), MacEachern, McRoberts and
Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Financial Services/
Treasurer, Manager of Administration/Deputy Clerk,
Acting Financial Analyst/Budget Co-ordinator, and
Council/Committee Secretary
Mayor Morris called the meeting to order at 7:09 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Deferral - Delegation of Fire Chief John Molyneaux
Central York Fire Services
Re: Review of 2009 Operating Budget
Revised Order of Presentations as follows:
New Delegation (a) – Mr. Andrew Kipfer
Re: Aurora Historical Society
Delegation (b) - Ms Techa van Leeuwen
Director of Building Administration
Re: Review of 2009 Operating Budget
Special General Committee Budget meeting Minutes No. 09-09
Monday, February 23, 2009
Page 2 of 5
Delegation (c) - Mr. Al Downey, Director of Leisure Services
Re: Review of 2009 Operating Budget
Delegation (d) – Mr. John Gutteridge
Director of Financial Services/Treasurer
Re: Review of 2009 Operating Budget
Item 1 – Memo from Acting Financial Analyst/
Budget Co-ordinator
Re: 2009 Budget Timetable
Item 2 – Memo from Acting Financial Analyst/
Budget Co-ordinator
Re: 2009 Staff Complement Requests
(requested at February 21st Special GC Meeting)
Item 3 – Memo from Acting Financial Analyst/
Budget Co-ordinator
Re: 2009 Budget Enhancements
(requested at February 21st Special GC Meeting)
Item 4 – 2009 Capital Summary of Projects
(requested at February 21st Special GC Meeting)
Item 5 – Detailed 2009 Council Budget
Item 6 – Correspondence from Councillor Granger
Re: The Farmers’ Market
CARRIED
III DELEGATIONS
Delegation (a) – Mr. Andrew Kipfer
Re: Aurora Historical Society
(Added Item)
Mr. Andrew Kipfer addressed General Committee to provide an overview of the
Aurora Historical Society’s involvement in the community and the tangible
benefits that are contributed to Aurora.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
Delegation (b) - Ms Techa van Leeuwen, Director of Building Administration
Re: Review of 2009 Operating Budget
General Committee recommends:
THAT the budget presentation by the Director of Building Administration
be received for information.
CARRIED
Special General Committee Budget meeting Minutes No. 09-09
Monday, February 23, 2009
Page 3 of 5
Delegation (c) - Mr. Al Downey, Director of Leisure Services
Re: Review of 2009 Operating Budget
General Committee recommends:
THAT staff provide a memo outlining the actual 2008 revenues for ice
rentals, pool rentals, soccer fields, ball fields, fitness and community
programs.
CARRIED
Councillor Granger arrived at 9:10 p.m.
General Committee recommends:
THAT staff review the capital projects which are above the line and
estimate the labour component in order to consider it as a separate item.
CARRIED
General Committee recommends:
THAT equipment services contracts and compressor repairs be reviewed
by the Director of Leisure Services.
CARRIED
General Committee recommends:
THAT the Director of Leisure Services provide, for the March 2, 2009
Special General Committee budget meeting, a comprehensive report that
reviews, as a separate item, the use of the soccer bubble as outlined in
the user agreement, and includes recommendations and options for
increased revenue for the municipality.
CARRIED
General Committee recommends:
THAT materials and supplies within the budget for 52, 54 and 56 Victoria
Street, the Jack Woods property, and the former hydro building be
allocated to a reserve fund, pending the outcome of the downtown
secondary study; and
THAT the Director of Leisure Services review any other appropriate
facilities regarding materials and supplies.
CARRIED
General Committee recommends:
THAT the meeting be extended to 11:00 p.m.
CARRIED
Special General Committee Budget meeting Minutes No. 09-09
Monday, February 23, 2009
Page 4 of 5
General Committee recommends:
THAT the balance of the Leisure Services budget, pages 399 – 408, be
deferred to the March 2, 2009 budget meeting.
CARRIED
Delegation – Fire Chief John Molyneaux
Central York Fire Services
Re: Review of 2009 Operating Budget
General Committee recommends:
THAT the delegation by Fire Chief John Molyneaux, pertaining to Central
York Fire Services, be deferred to the March 2, 2009 budget meeting.
CARRIED
Delegation (d) – Mr. John Gutteridge,
Director of Financial Services/Treasurer
Re: Review of 2009 Operating Budget
General Committee recommends:
THAT the delegation by the Director of Financial Services/Treasurer be
deferred to the March 2, 2009 budget meeting.
CARRIED
IV CONSIDERATION OF ITEMS
1. Memo from Acting Financial Analyst/Budget Co-ordinator
Re: 2009 Budget Timetable
(Added Item)
General Committee recommends:
THAT the memo regarding the 2009 Budget Timetable be received for
information.
CARRIED
2. Memo from Acting Financial Analyst/Budget Co-ordinator
Re: 2009 Staff Complement Requests
(Added Item)
(requested at February 21st Special General Committee Meeting)
General Committee recommends:
THAT the memo, as amended, regarding 2009 Staff Complement
Requests be received.
CARRIED
Special General Committee Budget meeting Minutes No. 09-09
Monday, February 23, 2009
Page 5 of 5
3. Memo from Acting Financial Analyst/Budget Co-ordinator
Re: 2009 Budget Enhancements
(Added Item)
(requested at February 21st Special General Committee Meeting)
General Committee recommends:
THAT the memo regarding 2009 Budget Enhancements be received for
information.
CARRIED
4. 2009 Capital Summary of Projects
(Added Item)
(requested at February 21st Special General Committee Meeting)
General Committee recommends:
THAT the memo regarding the 2009 Capital Summary of Projects be
received for information.
CARRIED
5. Detailed 2009 Council Budget
(Added Item)
General Committee recommends:
THAT the 2009 Council Budget be received for information.
CARRIED
6. Correspondence from Councillor Granger
Re: The Farmers’ Market
(Added Item)
General Committee recommends:
THAT the correspondence regarding the Farmers’ Market be deferred to
the March 2, 2009 budget meeting.
CARRIED
V ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:03 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 09-09 WAS
CONSIDERED AND APPROVED BY COUNCIL AT ITS MEETING HELD ON
TUESDAY, MARCH 24, 2009.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK