MINUTES - General Committee - 20090217
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 09-07
Council Chambers
Aurora Town Hall
Tuesday, February 17, 2009
ATTENDANCE
COMMITTEE MEMBERS Councillor MacEachern in the Chair; Mayor Morris,
Councillors Buck, Collins-Mrakas (arrived at 7:06
p.m.), Gaertner, Gallo, Granger, McRoberts and
Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Manager of
Parks, Director of Planning, Director of Public Works,
Director of Financial Services/Treasurer, and
Council/Committee Secretary
Councillor MacEachern called the meeting to order at 7:04 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
New Delegation (a) – Ms Sher St. Kitts
Re: 2009 Canada Day Parade Budget Proposal
New Closed Session Item – Personal matters about an
identifiable individual, including municipal or local board employees
CARRIED
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Report No. 09-02
Saturday, January 31, 2009
Special General Committee Meeting Report No. 09-03
Monday, February 2, 2009
General Committee Minutes No. 09-07
Tuesday, February 17, 2009
Page 2 of 7
Special General Committee Meeting Report No. 09-04
Tuesday, February 3, 2009
General Committee Meeting Report No. 09-05
Tuesday, February 3, 2009
General Committee recommends:
THAT the Special General Committee Meeting minutes 09-02, dated
Saturday, January 31, 2009, the Special General Committee Meeting
minutes 09-03, dated Monday, February 2, 2009, the Special General
Committee Meeting minutes 09-04, dated Tuesday, February 3, 2009 and
the General Committee Meeting minutes 09-05, dated Tuesday, February
3, 2009 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 4, 5, 6, 8, 9 10, 11 and 12 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
3. HAC09-02 – Heritage Advisory Committee Meeting - February 5, 2009
THAT the Heritage Advisory Committee Meeting minutes from the
February 5, 2009 meeting be received and the recommendations
contained therein be approved.
7. PL09-020 – Planning Applications Status List
THAT the Planning Applications Status List be received as information.
CARRIED
VI DELEGATIONS
(a) Ms Sher St. Kitts
Re: 2009 Canada Day Parade Budget
Ms Sher St. Kitts addressed General Committee to request a budget of $11,600
for the 2009 Canada Day Parade.
General Committee recommends:
THAT the comments of the delegate be received and referred to the 2009
Leisure Services operating budget for consideration.
CARRIED
General Committee Minutes No. 09-07
Tuesday, February 17, 2009
Page 3 of 7
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. ARTS09-01 – Arts and Culture Advisory Committee Meeting
January 29, 2009
General Committee recommends:
THAT the Arts and Culture Advisory Committee Meeting minutes from the
January 29, 2009 meeting be received and the recommendations
contained therein be approved.
CARRIED
2. AAC09-02 – Accessibility Advisory Committee Meeting - February 4, 2009
(1) Full Service Gas Station Petition
General Committee recommends:
THAT the Full Service Gas Station Petition be received for information;
and
THAT staff be requested to contact the individuals who signed the Full
Service Gas Station Petition, to advise them of the new availability of full-
service at the Canadian Tire gas station located on Yonge Street at
Edward Street during the hours of propane service; and
THAT staff be requested to determine details of the service to be provided
and how clients can go about receiving the proposed full-service at the
Canadian Tire gas station on Yonge Street at Edward Street; and
THAT staff be requested to investigate the feasibility of posting this
information on the Town’s website; and
THAT a letter of thanks be sent from the Mayor’s Office on behalf of
Council to the Manager of Canadian Tire for agreeing to provide this
much needed service in Aurora.
CARRIED
General Committee recommends:
THAT the balance of the Accessibility Advisory Committee Meeting
minutes from the February 4, 2009 meeting be received and the
recommendations contained therein be approved.
CARRIED
General Committee recommends:
THAT the Procedural By-law be waived in order to pull item 4 for
discussion.
CARRIED
General Committee Minutes No. 09-07
Tuesday, February 17, 2009
Page 4 of 7
4. EAC09-02 – Environmental Advisory Committee Meeting - February 5, 2009
DELEGATIONS
(a) Mr. Jim Kyle, Manager of Policy Planning
Re: Growth Management
General Committee recommends:
THAT the delegation from Mr. Jim Kyle, Manager of Policy Planning
regarding growth management be received for information; and
THAT a working group of the Environmental Advisory Committee be
formed to look into sustainable environmental policies within Town of
Aurora developments.
CARRIED
General Committee recommends:
THAT the Environmental Advisory Committee Meeting minutes from the
February 5, 2009 meeting, as amended, be received and the
recommendations contained therein be approved.
CARRIED
5. BA09-002 – Four-Sided Pool Enclosure
General Committee recommends:
THAT Council receive report BA09-002 – Four Sided Pool Enclosure, as
information.
CARRIED
6. LS09-008 – Ms Myriam Schut and Mr. Colin Partridge
Delegation Regarding Tree Carving at 65 Spruce Street, Aurora
General Committee recommends:
THAT the matter be referred back to staff to provide recommendations for
Council’s consideration.
CARRIED
8. PL09-025 – Consultant Retainer for the Yonge-Wellington Corridor Study
General Committee recommends:
THAT a contract be approved to retain the consulting team led by the
Planning Partnership to undertake the Yonge Wellington Corridor Study to
an upset limit of $149,923.00, including GST; and
THAT $80,000 be pre-approved in the 2009 Capital Budget to be added to
the 2008 Capital Budget amount of $70,000 to complete the study; and
THAT the Mayor and Clerk be authorized to sign the necessary
documents.
CARRIED
General Committee Minutes No. 09-07
Tuesday, February 17, 2009
Page 5 of 7
9. PW09-006 – Train Anti-Whistle Update
General Committee recommends:
THAT Council authorize the expenditure of $6,800 plus GST for UMA
Engineering Ltd. to update the Crossing Assessment Report for the four
crossings, as requested by Transport Canada; and
THAT the funds to undertake this study are available from the Municipal
Capital Reserve Fund.
General Committee considered the following amendment:
THAT a chronology be provided to the public including that Transport
Canada has requested the update to the Crossing Assessment Report.
CARRIED
The recommendation was CARRIED AS AMENDED.
10. PW09-009 – Early Approval of Capital Projects
General Committee recommends:
THAT Council grant early approval for the following 2009 Capital Projects
in advance of budget approval:
• Capital Project 43030, Structural Watermain Relining ($350,000);
• Capital Project 42022, Wastewater Infrastructure Rehabilitation
Program ($350,000);
• Road Reconstruction: Capital Project 31072, Reconstruction of
Mary Street and Industry Street ($517,888; 31073, Reconstruction
of Batson Drive and Moorecrest Drive ($1,823,851); and 31074,
Reconstruction of Richardson Drive, Lee Gate, Hutchinson Road,
Patrick Drive and Webster Road ($1,926,776);
• Road Design: Capital Project 31075, Nesbit Drive and Sandusky
Crescent ($87,925); 31076, Kemano Road, Sioux Gate, and Foreht
Crescent ($115,900); 31077, Irwin Avenue ($27938), 31078 Davis
Road and Jones Court ($60,925);
• Stormwater Management Facility Reconstruction: Capital Project
42041, Environmental Assessment Addendum for the Design of the
Reconstruction of Stormwater Management Facility SW2 located at
northeast corner of Bathurst Street and McClellan Way ($10,000)
and, Reconstruction of Stormwater Management Facility C1 located
at southeast corner of Wellington Street East and Mary Street
($618,388).
CARRIED
General Committee Minutes No. 09-07
Tuesday, February 17, 2009
Page 6 of 7
11. Memorandum from the Chief Administrative Officer
Re: Changes to Council and General Committee Report Template
General Committee recommends:
THAT the memorandum from the Chief Administrative Officer regarding
Changes to Council and General Committee Report Templates be
received for information.
CARRIED
12. FS09-007 – Development Charges Study
General Committee recommends:
THAT the purchasing policy be waived and that we sole source the
service of Hemson Consulting Ltd. to complete the Development Charges
Study for a cost of $45,000.00.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
General Committee recommends:
THAT the Procedural By-law be waived in order to put item 1 on the table
for discussion again.
CARRIED
1. ARTS09-01 – Arts and Culture Advisory Committee Meeting
January 29, 2009
(3) Review of Arts and Culture Advisory Committee Terms of Reference
General Committee recommends:
THAT the following recommendation be referred to the Chief
Administrative Officer for his consideration and comment:
“The Office of the Chief Administrative Officer will provide technical
support to the committee.”
CARRIED
Mayor Morris requested the Director of Corporate Services/Town Clerk to
address the process of agenda distribution to which the Director responded and
requested that the General Committee agendas be distributed on Fridays rather
than Wednesdays, which was generally agreed to by Mayor and Council.
Councillor Granger advised that he will provide a memo on behalf of the Farmers’
Market for the February 21, 2009 Operating Budget meeting addressing the
issue of using the band shell at Town Park.
Mayor Morris introduced Julia Vassileyeva , a grade 12 co-op student from Dr.
G.W. Williams High School who will be with the Town until June, working in the
Mayor’s Office.
General Committee Minutes No. 09-07
Tuesday, February 17, 2009
Page 7 of 7
X CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider:
Personal matters about identifiable individuals, including municipal or
local board employees.
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 8:51 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-07 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, FEBRUARY
24, 2009.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK