MINUTES - General Committee - 20090221
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE BUDGET MEETING
MINUTES
NO. 09-08
Council Chambers
Aurora Town Hall
Saturday, February 21, 2009
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck (arrived at
9:20 a.m.), Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Planning, Director of
Public Works, Chief Executive Officer, Aurora Public
Library, Acting Financial Analyst, Director of Financial
Services/Treasurer, Manager of Administrative
Services/Deputy Clerk, and Council/Committee
Secretary.
Mayor Morris called the meeting to order at 9:15 a.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Revised reference for page numbering in the Operating Budget
Correspondence from residents, submitted to the Website
pertaining to the Operating Budget
Correspondence from Smart Commute
Re: Request for funding in the amount of $20,000 for 2009
Canada Day Parade Steering Committee - Budget Proposal
Replacement pages 252, 281 and 299 of the Operating Budget
CARRIED
Special General Committee Budget Meeting Minutes No. 09-08
Operating Budget - Saturday, February 21, 2009
Page 2 of 5
III DELEGATIONS
(a) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: Review of 2009 Operating Budget
Mr. Gutteridge, Director of Financial Services/Treasurer, provided an overview of
the Draft 2009 Operating Budget.
General Committee recommends:
THAT the delegation from the Director of Finance be received for
information.
CARRIED
(b) Ms Louise Procter-Maio, Chief Executive Officer
Aurora Public Library
Re: Review of 2009 Operating Budget
The Chief Executive Officer provided a brief overview of the proposed Operating
Budget for the Aurora Public Library.
General Committee recommends:
THAT the delegation from the Chief Executive Officer be received for
information.
CARRIED
General Committee recommends:
THAT the staff work with the Library Board to consider the Library Board
agenda packages and meeting minutes are made available for viewing
reference at the Town Hall.
CARRIED
(c) Mr. Neil Garbe, Chief Administrative Officer
Re: Review of 2009 Operating Budget
The Chief Administrative Officer provided a brief overview of the proposed
Operating Budget for the Administration Department.
General Committee recommends:
THAT the delegation from the Chief Administrative Officer be received for
information.
CARRIED
The Committee recessed at 12:08 p.m.
The Committee reconvened at 12:56 p.m.
Special General Committee Budget Meeting Minutes No. 09-08
Operating Budget - Saturday, February 21, 2009
Page 3 of 5
(d) Ms Lucille King, Director of Corporate Services/Town Clerk
Re: Review of 2009 Operating Budget
The Director provided a brief overview of the proposed Operating Budget for the
Corporate Services Department.
General Committee recommends:
THAT the delegation from the Director of Corporate Services be received
for information.
CARRIED
(e) Mr. Marco Ramunno Director of Planning and Development
Re: Review of 2009 Operating Budget
The Director provided a brief overview of the proposed Operating Budget for the
Planning and Development Department.
General Committee recommends:
THAT the delegation from the Director of Planning and Development be
received for information.
CARRIED
(f) Mr. Ilmar Simanovskis Director of Public Works
Re: Review of 2009 Operating Budget
The Director provided a brief overview of the proposed Operating Budget for the
Public Works Department.
CARRIED
The Committee recessed at 3:10 p.m.
The Committee reconvened at 3:15 p.m.
General Committee recommends:
THAT the delegation from the Director of Public Works be received for
information.
CARRIED
(g) Mr. Al Downey, Director of Leisure Services
Re: Review of 2009 Operating Budget
General Committee recommends:
THAT the delegation from the Director of Leisure Services, be deferred to
the Special General Committee meeting scheduled for Monday, February
23, 2009.
CARRIED
Special General Committee Budget Meeting Minutes No. 09-08
Operating Budget - Saturday, February 21, 2009
Page 4 of 5
IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Correspondence from residents, submitted to the Website pertaining to the
Operating Budget (ADDED ITEM)
General Committee recommends:
THAT the correspondence from the residents be received for information.
CARRIED
Canada Day Parade Sub-Committee - Budget Proposal (ADDED ITEM)
General Committee recommends:
THAT the budget proposal from the Canada Day Parade Sub-Committee
be referred to the Leisure Services Budget.
CARRIED
General Committee recommends:
THAT a letter from Sport Aurora regarding a new Baseball Diamond be
referred to the Director of Leisure Services for inclusion in a future report
on that matter.
CARRIED
General Committee recommends:
THAT the Council budget be provided in full detail for the Special General
Committee meeting on Monday, February 23, 2009.
CARRIED
Correspondence from Smart Commute
Re: Request for funding in the amount of $20,000 for 2009 (ADDED ITEM)
General Committee recommends:
THAT any consideration of the funding request from Smart Commute be
received for information.
CARRIED
General Committee recommends:
THAT any consideration of the funding request from Smart Commute be
deferred to the end of the Operating Budget deliberations.
CARRIED
Special General Committee Budget Meeting Minutes No. 09-08
Operating Budget - Saturday, February 21, 2009
Page 5 of 5
V ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 4:00 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 09-08 WAS
CONSIDERED AND APPROVED BY COUNCIL AT ITS MEETING HELD ON
TUESDAY, MARCH 24, 2009.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK