MINUTES - General Committee - 20090131
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 09-02
Council Chambers
Aurora Town Hall
Saturday, January 31, 2009
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck (arrived at
10:30 a.m.), Collins-Mrakas, Gaertner, Gallo,
Granger, MacEachern, McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Leisure Services,
Director of Planning, Director of Public Works, Acting
Financial Analyst, Director of Financial Services/
Treasurer, Manager of Legislative Services/ Deputy
Clerk, and Council/Committee Secretary.
Mayor Morris called the meeting to order at 9:10 a.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional item, be approved:
Replacement pages 11 and 17 - Projected Reserve and Reserve
Fund Statements for 2008 and 2009
CARRIED
III DELEGATIONS
(a) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: Review of 2009 Capital Budget
Mr. Gutteridge, Director of Financial Services/Treasurer, provided an overview of
the Draft 2009 Capital Budget. The Director recommended that this year’s focus
be toward completing previous capital projects and that approval of the tax levy
funding envelope of $2.6 million be granted and placed in reserve to ensure
eligibility for the Gas Tax funding.
Special General Committee Minutes No. 09-02
Capital Budget - Saturday, January 31, 2009
Page 2 of 7
General Committee recommends:
THAT the delegation from the Director of Finance be received for
information.
CARRIED
(b) Mr. Marco Ramunno, Director of Planning and Development
Re: Review of 2009 Capital Budget
The Director provided a brief overview of the proposed capital projects within the
Planning and Development Department for the 2009 Capital Budget.
Project #3 - Official Plan Review/Conformity
General Committee recommends:
THAT Council support, in principle, the 5 year Official Plan Review to be
undertaken in 2009; and
THAT staff be directed to review the current planning work plan with the
goal to determine whether the Official Plan review can be completed
before the end of the term and report back.
CARRIED
General Committee recommends:
THAT the department overview from the Director of Planning be received
for information.
CARRIED
(c) Ms Lucille King, Director of Corporate Services/Town Clerk
Re: Review of 2009 Capital Budget
The Director provided a brief overview of the proposed capital projects within the
Corporate Services Department for the 2009 Capital Budget.
Project #29 - CityView Upgrade
General Committee recommends:
THAT Project #29 - CityView Upgrade, be moved below the line.
CARRIED
Project #51 - Business Continuity Software
General Committee recommends:
THAT Project #51 - Business Continuity Software, be moved below the
line.
CARRIED
Special General Committee Minutes No. 09-02
Capital Budget - Saturday, January 31, 2009
Page 3 of 7
Project #66 - Wireless Connectivity - Phase 2
General Committee recommends:
THAT Project #66 - Wireless Connectivity - Phase 2, be moved below the
line.
CARRIED
General Committee recommends:
THAT the delegation from the Director of Corporate Services be received
for information.
CARRIED
(d) Mr. Neil Garbe, Chief Administrative Officer
Re: Review of 2009 Capital Budget
The Chief Administrative Officer provided a brief overview of the proposed capital
projects within the Administration Department for the 2009 Capital Budget.
General Committee recommends:
THAT the delegation from the Chief Administrative Officer be received for
information.
CARRIED
The Committee recessed at 12:20 p.m.
The Committee reconvened at 1:05 p.m.
(e) Mr. Al Downey, Director of Leisure Services
Re: Review of 2009 Capital Budget
The Director of Leisure Services provided a brief overview of the proposed
capital projects within the Leisure Services Department for the 2009 Capital
Budget.
Project #13 - Wellington Street East Urban Design Features/Landscaping
General Committee recommends:
THAT staff be directed to provide a report that outlines the details of this
project; and
THAT staff look into the previous agreement with Magna to determine the
scope of the project and who was to fund the plantings; and
THAT staff provide comparisons respecting planting options.
CARRIED
Special General Committee Minutes No. 09-02
Capital Budget - Saturday, January 31, 2009
Page 4 of 7
Project #14 - Parkland Acquisition
General Committee recommends:
THAT Project #14 - Parkland Acquisition, be removed from the 2009
Capital Budget.
CARRIED
Project #23 - Baseball Facility
General Committee recommends:
THAT Project #23 - Baseball Facility, be deferred until a report is brought
forward for consideration pertaining to this matter; and
THAT the report also include the original direction given to staff with
regard to the design of the proposed baseball diamonds.
CARRIED
Project #41 - Soccer Field Fencing
General Committee recommends:
THAT Project #41 - Soccer Field Fencing, be removed from the 2009
Capital Budget; and
THAT the matter be referred to a future Council meeting for discussion.
CARRIED
Project #69 - Library Meeting Room Carpet
General Committee recommends:
THAT Project #69 - Library Meeting Room Carpet, be deferred to a future
meeting; and
THAT a report be provided outlining the costs for re-carpeting the meeting
rooms only, and for re-carpeting the entire library interior, as well as other
options for floor covering.
CARRIED
Project #71 - Davis Road Park Playground Development
General Committee recommends:
THAT the projected budget amount for Project #71 - Davis Road Park
Playground Development, be changed from $250,000 to $200,000.
DEFEATED
Special General Committee Minutes No. 09-02
Capital Budget - Saturday, January 31, 2009
Page 5 of 7
Project #72 - 404 Entry Feature Project
General Committee recommends:
THAT staff provide an update to Council advising what design was
adopted; and
THAT the projected budget amount for Project #72 - 404 Entry Feature
Project be capped at $80,000.
CARRIED
General Committee recommends:
THAT the hour be extended to 4:30 p.m.
CARRIED
Project #79 - Lions Park Rehabilitation
General Committee recommends:
THAT Project #79 - Lions Park Rehabilitation, be moved above the line.
CARRIED
Project #81 - Arboretum Development
General Committee recommends:
THAT Project #81 - Arboretum Development, be moved above the line;
and
THAT the projected budget be changed from $100,000 to $50,000.
CARRIED
Project #84 - Library LAN Room A/C Unit
General Committee recommends:
THAT Project #84 - Library LAN Room A/C Unit be moved above the line;
and
THAT the Director of Financial Services be requested to look at alternate
funding sources.
CARRIED
Project #92 - Go Station Parkette Construction
General Committee recommends:
THAT Project #92 - Go Station Parkette Construction, be moved above
the line.
CARRIED
Special General Committee Minutes No. 09-02
Capital Budget - Saturday, January 31, 2009
Page 6 of 7
Project #100 - Roof at Victoria Hall
General Committee recommends:
THAT Project #100 - Roof at Victoria Hall, be moved above the line.
CARRIED
General Committee recommends:
THAT the department overview from the Director of Leisure Services be
received for information.
CARRIED
(f) Mr. Ilmar Simanovskis, Director of Public Works
Re: Review of 2009 Capital Budget
General Committee recommends:
THAT the department overview from the Director of Public Works be
deferred to the next budget meeting.
CARRIED
Project #49 - Corporate Environmental Master Plan
General Committee recommends:
THAT staff be requested to determine if funds from the Aurora Hydro Sale
Investment Fund Project can be allocated toward project #49 - Corporate
Environmental Master Plan; and
THAT staff look into whether this capital project can be funded through
Development Charges.
CARRIED
(g) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: 2009 Capital Budget
General Committee recommends:
THAT the department overview from the Director of Financial Services be
deferred to the next budget meeting.
CARRIED
IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
None
Special General Committee Minutes No. 09-02
Capital Budget - Saturday, January 31, 2009
Page 7 of 7
V ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 4:33 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 09-02 WAS
CONSIDERED AND APPROVED BY COUNCIL AT ITS MEETING HELD ON
TUESDAY, FEBRUARY 10, 2009.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK