MINUTES - General Committee - 20090209
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 09-06
Council Chambers
Aurora Town Hall
Monday, February 9, 2009
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck (arrived at
7:11 p.m.), Collins-Mrakas (arrived at 7:13 p.m.),
Gaertner, Gallo, Granger, MacEachern, McRoberts
and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Leisure Services,
Director of Planning, Director of Public Works,
Director of Financial Services/Treasurer, Manager of
Legislative Services/Deputy Clerk, Acting Financial
Analyst/Budget Supervisor and Council/Committee
Secretary
Mayor Morris called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following addition, be approved as presented:
Revised Material – Item 1 - FS09-008
Capital Fund Report to December 31, 2008
CARRIED
III DELEGATIONS
None
Special General Committee Minutes No. 09-06
Monday, February 9, 2009
Page 2 of 3
IV CONSIDERATION OF ITEMS
1. FS09-008 – Capital Fund Report to December 31, 2008
Public Works – Sanitary Sewer System Improvements – Project #42024 –
Sediment Removal from SWM Facilities and Project #42027/42034 –
Stormwater Management Remedial Strategy
General Committee recommends:
THAT Project #42024 – Sediment Removal from SWM Facilities and
Project #42027/42034 – Stormwater Management Remedial Strategy be
closed and the funds be allocated to an appropriate reserve fund.
CARRIED
Leisure Services – Parks – Project #73016 – Baseball Facility
General Committee recommends:
THAT a copy of the consultant’s report, which was provided to staff
regarding the baseball facility, be provided to Council.
CARRIED
General Committee recommends:
THAT the Director of Leisure Services provide a report outlining a new
philosophy regarding soccer field fencing, and specifically addressing
Confederation Park.
CARRIED
Leisure Services – Parks – Project #73063 – Mountain Bike Course
General Committee recommends:
THAT the project be closed and that the funds be transferred to Cash in
Lieu of Parkland; and
THAT, should the project be required in the future, a new Capital Project
Sheet be completed.
CARRIED
General Committee recommends:
THAT report FS09-008 – “Capital Fund Report to December 31, 2008” be
received; and
THAT a new Discretionary Reserve Fund, to be known as the Accessibility
Discretionary Reserve Fund, be established; and
THAT Council authorize the re-allocation of capital project closing
balances, as identified in Attachment #2 of report FS09-008.
CARRIED
Special General Committee Minutes No. 09-06
Monday, February 9, 2009
Page 3 of 3
General Committee recommends:
THAT the Director of Financial Services provide a report pertaining to the
Accessibility Advisory Committee expending funds for capital items.
CARRIED
2. Memorandum from the Director of Finance/Treasurer
Re: 2009 Capital Budget
General Committee recommends:
THAT staff bring back a comprehensive fleet management report,
including a detailed description of the difference between leased vehicles
versus purchased vehicles, indicating how many vehicles were leased in
2007 versus 2008, as well as a description of the staffing complement to
drive the request for new vehicles.
CARRIED
General Committee recommends:
THAT the fleet report be received.
CARRIED
General Committee recommends:
THAT the Financial Services section of the Capital Budget be received.
CARRIED
General Committee recommends:
THAT the Library Carpet project #72073 be moved below the line.
CARRIED
V ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:02 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 09-06 WAS
CONSIDERED AND APPROVED BY COUNCIL AT ITS MEETING HELD ON
TUESDAY, FEBRUARY 24, 2009.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK