MINUTES - General Committee - 20090203
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 09-05
Council Chambers
Aurora Town Hall
Tuesday, February 3, 2009
ATTENDANCE
COMMITTEE MEMBERS Councillor McRoberts in the Chair; Mayor Morris,
Councillors Buck (left at 10:10 p.m.), Gaertner, Gallo,
Granger, MacEachern and Wilson
MEMBERS ABSENT Councillor Collins-Mrakas was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer and Council/Committee Secretary
Councillor McRoberts called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Gaertner declared an interest in item 12 - LS09-005 – 2008
Community Grant Requests, by virtue of an affiliation with Hot Spot, and did not
take part in, or vote on any questions in this regard or attempt in any way to
influence the voting on such questions.
Councillor McRoberts declared an interest in item 4(6) – Traffic Safety Advisory
Committee Meeting Minutes of January 14, 2009 - Northeast Quadrant Traffic
Calming Post-Implementation Monitoring Report, as his residence is located in
the subject area, and did not take part in or vote on any questions in this regard
or attempt in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Closed Session – personal matters about an identifiable individual,
including municipal or local board employees
Deferred to February 10 Council Meeting
Delegation (a) – Fire Chief John Molyneaux and Deputy Fire Chief
Paul Leslie - Central York Fire Services regarding item 16 – Master
Fire Plan Update - Central York Fire Services 2008-2017
Correction
Pages 144 and 151 of the agenda should be interchanged
CARRIED
General Committee Minutes No. 09-05
Tuesday, February 3, 2009
Page 2 of 8
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes No. 08-40
Monday, December 15, 2008
General Committee Meeting Minutes, 09-01, January 13, 2009
General Committee recommends:
THAT the Special General Committee Meeting minutes 08-40, dated
December 15, 2008 and the General Committee Meeting minutes 09-01,
dated January 13, 2009 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 4(3), 4(6), 5, 8, 12, 13 and 15 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. EAC09-01 – Environmental Advisory Committee Meeting Minutes
January 8, 2009
THAT the Environmental Advisory Committee Meeting minutes from the
January 8, 2009 meeting be received and the recommendations contained
therein be approved.
6. PW09-007 – Cousins Drive – Follow Up Traffic Volume Counts and
Speed Studies
THAT no further action be taken, based on the November traffic counts
and speed study on Cousins Drive; and
THAT a letter be sent to Ms Jane Reeves with Report PW09-007
recommendations.
7. PW09-008 – Municipal Access Agreement – Town of Aurora and
Bell Canada
THAT Council authorize the Mayor and Clerk to execute the Municipal
Access Agreement between the Town of Aurora and Bell Canada to
permit Bell Canada to install its equipment within Town owned rights-of-
way under the terms and conditions of the Municipal Access Agreement.
General Committee Minutes No. 09-05
Tuesday, February 3, 2009
Page 3 of 8
9. PL09-022 – Application for Exemption from Part Lot Control
CountryWide Homes at Aurora Inc.
Plan 65M-4079, Lots 2, 60-64 and 67
File D12-PLC-02-09
Related File D12-00-1A
THAT Council approve the application for exemption from Part Lot Control
made by CountryWide Homes at Aurora Inc. to divide Lots 2, 60-64 and
67, Plan 65M-4079 into fourteen separate lots; and
THAT Council enact By-law 5106-09.D.
10. PL09-023 – Application for Exemption from Part Lot Control
Royalcliffe Homes Bayview Inc.
Plan 65M-4075, Lots 7, 8, 9, 10, 100 and 101
File D12-PLC-01-09
Related File D12-00-1A
THAT Council approve the application for exemption from Part Lot Control
made by Royalcliffe Homes Bayview Inc. to divide Lots 7, 8, 9, 10, 100
and 101, Plan 65M-4075 into twelve separate lots; and
THAT Council enact By-law 5105-09.D.
11. LS09-002 – Ecological Action Youth Conference
THAT Council approve the 2nd Annual Ecological Action Youth Conference
in Town Hall (Council Chambers, Holland Room, Leksand Room, Skylight
Gallery) on Thursday, March 26, 2009; and
THAT all municipal permit fees be waived in support of the event in the
amount of $1,708.58.
14. CS09-001 – Corporate Insurance Supplemental Assessment
THAT Council authorize the payment of the Insurance Supplemental
Assessment of $50,114.82 to OMEX effective in 2010; and
THAT this amount be charged to the Town’s insurance reserve account.
16. Master Fire Plan Update - Central York Fire Services - 2008-2017
This item was deferred to the February 10, 2009 Council meeting.
CARRIED
VI DELEGATIONS
(a) Fire Chief John Molyneaux and Deputy Fire Chief Paul Leslie
Central York Fire Services
Re: Item 16 - Master Fire Plan Update - Central York Fire Services
2008-2017
The delegation was deferred to the February 10, 2009 Council meeting.
General Committee Minutes No. 09-05
Tuesday, February 3, 2009
Page 4 of 8
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4. TSAC09-01 – Traffic Safety Advisory Committee Meeting Minutes
January 14, 2009
(3) TSAC09-001 - Speeding and Safety Concerns on Batson Drive
General Committee recommends:
THAT the concerns raised by residents, pertaining to Craddock Park,
be referred to the Leisure Services Advisory Committee.
CARRIED UNANIMOUSLY
General Committee recommends:
THAT, based on the results of the traffic and speed data, no further
action be taken at this time; and
THAT parking prohibitions on the north side of Batson Drive be
extended to a point 15 metres west of Old Yonge Street, and
THAT the Clerk’s Department be requested to introduce the necessary
by-law to implement the above recommendation, and
THAT a letter be sent to all affected residents advising of the Traffic
Safety Advisory Committee recommendations.
CARRIED
Councillor McRoberts, having previously declared an interest in item 4(6), relinquished
the Chair to Councillor MacEachern and did not take part in the vote called for in this
regard. Upon conclusion of this matter, Councillor McRoberts resumed the Chair.
(6) Memorandum from J. Massadeh, Traffic/Transportation Analyst
Re: Northeast Quadrant Traffic Calming Post-Implementation
Monitoring Report
General Committee recommends:
THAT staff review the audio from the Traffic Safety Advisory
Committee meeting to clarify whether the committee voted that the
a.m. peak period southbound left turn prohibitions on Yonge Street
at Catherine Avenue NOT be removed.
CARRIED
General Committee recommends:
THAT the balance of the Traffic Safety Advisory Committee Meeting
minutes from the January 14, 2009 meeting be received and the
recommendations contained therein be approved.
CARRIED
General Committee Minutes No. 09-05
Tuesday, February 3, 2009
Page 5 of 8
2. HAC09-01 – Heritage Advisory Committee Meeting Minutes
January 12, 2009
(5) PL09-012 - Heritage Advisory Committee of Aurora
2008 Accomplishments and 2009 Work Plan
General Committee recommends:
THAT the report entitled “Heritage Advisory Committee 2008
Accomplishments and 2009 Work Plan”, dated January 12, 2009 be
received for information; and
THAT the following amendments be made:
- Page 3 of report PL09-012, point #15 – correct the spelling to: Andries
Godschalk; and
- Page 3 of report PL09-012, point #19 – correct the name to: Donna
Smith; and
- Add the following to the 2009 Workplan:
- THAT the Heritage Advisory Committee’s pending list be reviewed
every other month; and
- THAT the Southeast Old Aurora area be considered as an
additional study for the Town’s second Conservation Heritage
District in the 2009 Workplan; and
- THAT consideration be given for the committee to potentially have
a role in the promotion of the Church Street School Cultural Centre.
CARRIED
General Committee recommends:
THAT the balance of the Heritage Advisory Committee Meeting minutes
from the January 12, 2009 meeting be received and the recommendations
contained therein be approved.
CARRIED
3. AAC09-01 – Accessibility Advisory Committee Meeting Minutes
January 14, 2009
General Committee recommends:
THAT the Accessibility Advisory Committee Meeting minutes from the
January 14, 2009 meeting be received and the recommendations
contained therein be approved.
CARRIED
General Committee Minutes No. 09-05
Tuesday, February 3, 2009
Page 6 of 8
5. LSAC09-01 – Leisure Services Advisory Committee Meeting Minutes
January 22, 2009
(2) Approval of the Pricing Policy for Recreation Services
General Committee recommends:
THAT the presentation by Ms Amy Shepherd, Associate, IBI Group
entitled “Town of Aurora, Pricing Policy for Recreation Services, LSAC
Presentation of Final Recommended Policy” be received; and
THAT the Pricing Policy for Recreation Services be received for
information and placed on the February 19, 2009 LSAC Agenda; and
THAT a cost analysis for the background information for the Pricing Policy
be made available to Carol Walthers before the next Sport Aurora
meeting.
CARRIED
General Committee recommends:
THAT the balance of the Leisure Services Advisory Committee Meeting
minutes from the January 22, 2009 meeting be received and the
recommendations contained therein be approved.
CARRIED
8. PL09-013 – Servicing Allocation Update
General Committee recommends:
THAT the reserve of 126 units be immediately transferred to the
“Core Area” infill, to be available should new applications be
submitted; and
THAT one unit from the “Core Area” be allocated to 38 Wellington Street
East along with one unit for 72 Kennedy Street West; and
THAT staff provide a memo to Council outlining the definition of
“Core Area” and location of “Built Boundaries”.
CARRIED
Councillor Gaertner, having previously declared an interest in item 12, did not take part
in the vote called for in regard to the adoption of this item.
12. LS09-005 – 2008 Community Grant Requests
General Committee recommends:
THAT the 2008 community grant requests received from the Aurora
Seniors’ Association and Hot Spot Youth Club be approved in the amount
of $1,380.00.
CARRIED
General Committee Minutes No. 09-05
Tuesday, February 3, 2009
Page 7 of 8
13. CS09-002 – Council Pending List
General Committee recommends:
THAT item LS14 on page 18 of report CS09-002 be deleted.
CARRIED
General Committee recommends:
THAT report CS09-002 be received for information purposes, taking into
account the amendments outlined by the General Committee.
CARRIED
Councillor Buck left the meeting at 10:10 p.m.
15. LS09-006 – Sponsorship Sign at the Stronach Aurora Recreation Complex
General Committee considered the following recommendation, which was
voted on and defeated:
THAT Council authorize staff to engage a consultant to design
sponsorship signage for the Stronach Aurora Recreation Complex (SARC)
and develop a signage standard for Council approval; and
THAT the existing contributors to the fundraising campaign be informed of
this new direction; and
THAT funds be returned to those individuals who no longer wish to
contribute to the new sponsorship program; and
THAT future sponsors be obtained in accordance with the Town’s Facility
Naming Rights Policy.
DEFEATED
General Committee recommends:
THAT staff prepare a report to develop a strategy; and
THAT staff advise, in writing, all donors of the current status update
regarding Council’s direction.
CARRIED UNANIMOUSLY
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Wilson requested that the copies of the Master Fire Plan Update,
pages 223 – 320 of this agenda, be used again for next week’s Council meeting,
in order to avoid re-printing of this information.
Councillor Granger provided a Notice of Motion pertaining to a possible
partnership between the Town of Aurora and Hot Spot.
Councillor Gaertner advised that the Town of Newmarket is getting close to
obtaining land in order to complete the Nokiidaa Trail.
General Committee Minutes No. 09-05
Tuesday, February 3, 2009
Page 8 of 8
X CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider:
Personal matters about identifiable individuals, including municipal or
local board employees; and
Litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:27 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-05 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, FEBRUARY
10, 2009, WITH THE EXCEPTION OF ITEM 12 WHICH WAS DISCUSSED AND
APPROVED AS ORIGINALLY PRESENTED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK