MINUTES - General Committee - 20090113
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 09-01
Council Chambers
Aurora Town Hall
Tuesday, January 13, 2009
ATTENDANCE
COMMITTEE MEMBERS Councillor Gallo in the Chair; Councillors Buck
(arrived at 7:05 p.m.), Collins-Mrakas, Granger,
MacEachern, McRoberts (left at 7:22 p.m. and
returned at 8:30 p.m.) and Mayor Morris
MEMBERS ABSENT Councillors Gaertner and Wilson were absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer and Council/Committee Secretary.
Councillor Gallo called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Revised pages for Item 15 - Attachment 1 - Draft By-law 5101-09.F
and Schedule “B”
New Item 17 - FS09-005 - Budget Schedule
CARRIED
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, 08-39, Tuesday, December 2, 2008
General Committee recommends:
THAT the General Committee Meeting minutes 08-39, dated December 2,
2008 be adopted.
CARRIED
General Committee Minutes No. 09-01
Tuesday, January 13, 2009
Page 2 of 8
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 4, 6, 9, 10, 12, 13, 16 and 17 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. LSAC08-10 – Leisure Services Advisory Committee Meeting Minutes
November 27, 2008
THAT the Leisure Services Advisory Committee Meeting minutes from the
November 27, 2008 meeting be received and the recommendations
contained therein be approved.
3. EDAC08-10 – Economic Development Advisory Committee Meeting Minutes
December 11, 2008
THAT the Economic Development Advisory Committee Meeting minutes
from the December 11, 2008 meeting be received and the
recommendations contained therein be approved.
5. FS09-002 – Temporary Borrowing By-law
THAT the Mayor and the Director of Finance/Treasurer be authorized to
borrow from time to time until the property taxes are collected, such sums
as the Council considers necessary to meet the current expenditures of
the Corporation for the year in accordance with the Section 407 of the
Municipal Act, 2001, S.O. 2001 c. 25 as amended; and
THAT, except with the approval of the Ontario Municipal Board (OMB), the
total amount borrowed at any one time plus outstanding amounts of
principal borrowed and accrued interest shall not exceed,
a) From January 1 to September 30 in the year, 50 per cent of the
total estimated revenues of the municipality as set out in the budget
adopted for the year; and
b) From October 1 to December 31 in the year, 25 per cent of the total
estimated revenues for the municipality as set out in the budget
adopted for the year; and
THAT By-law 4986-08.F be repealed; and
THAT Council enact By-law 5098-09.F authorizing temporary borrowing
by the Corporation pending the receipt of municipal revenues pursuant to
Section 407 of the Municipal Act, 2001, S.O. 2001 c. 25 as amended.
General Committee Minutes No. 09-01
Tuesday, January 13, 2009
Page 3 of 8
7. PW09-001 – Construction of Sidewalk on Old Yonge Street
THAT the sidewalk construction project on the east side of Old Yonge
Street be approved as identified in report PW09-001.
8. PW09-003 – Acceptance of Municipal Services
Bayview Wellington North Subdivision – Phase II
Registered Plan 65M-3573
THAT Council accept the municipal services contained within Registered
Plan 65M-3573 being Phase II of the Bayview Wellington North
Subdivision as detailed in report PW09-003; and
THAT Council enact By-law 5099-09.D for the assumption of the subject
municipal services; and
THAT the Director of Public Works be authorized to issue a Certificate of
Acceptance of Public Works for said lands as required under Section 3.12
of the Subdivision Agreement; and
THAT the Treasurer be directed to release the municipal servicing
securities held in relation to the Bayview Wellington North Subdivision
Phase II.
11. PL09-003 - Request for Street Names
Genview Development Corporation (Polsinelli)
14575 Bayview Avenue, Part of Lot 16
Concession 2
File D12-01-1A
THAT the following street names be approved for the proposed public
roads within approved Draft Plan of Subdivision D12-01-1A, Genview
Development Corporation (Polsinelli):
STREET “A” - Vines Place
STREET “B” – Rickard Street
14. PW09-004 – Purchase Order Amendments
THAT Council approve the purchase order amendments of the identified
suppliers and service providers listed in report PW09-004, as follows:
SUPPLIER P/O No. INITIAL
AMOUNT
AMMENDED
TOTAL
Wamco
Municipal
2008-80000-27 $100,000 $150,000
Liqui-Force B.P.O. - 6251 $269,000 $305,000
General Committee Minutes No. 09-01
Tuesday, January 13, 2009
Page 4 of 8
15. FS09-004 - 2009 Fees and Charges By-law; and
Revised pages for Item 15 - Attachment 1 - Draft By-law 5101-09.F and
Schedule “B” (ADDED ITEM)
THAT the 2009 Fees and Service Charges for applications, permits, the
sale of Town publications and to prescribe service charges for
administrative matters as itemized on the attached schedules be
approved:
Schedule A Administration/Legal Services Division
Schedule B Building Administration Department
Schedule C Corporate Services Department
Schedule D Planning Department and Committee of Adjustment
Schedule E Public Works Department
Schedule F Financial Services Department; and
THAT By-law 5101-09.F be enacted at the February 10, 2009 Council
meeting and the appropriate notice be given as prescribed in the Notice
By-law.
CARRIED
VI DELEGATIONS
None
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. EAC08-10 – Environmental Advisory Committee Meeting Minutes
December 4, 2008
General Committee recommends:
THAT Item 8 - Current Status of the 2C Lands, not be approved; and
THAT the balance of the Environmental Advisory Committee Meeting
minutes from the December 4, 2008 meeting be received and the
recommendations contained therein be approved.
CARRIED
4. FS09-001 – Investing in Ontario Funding
General Committee recommends:
THAT funds received from the Investing in Ontario Act be transferred to
the Municipal Infrastructure Investment Obligatory Reserve Fund and refer
decision to the 2009 Capital Budget process.
CARRIED
General Committee Minutes No. 09-01
Tuesday, January 13, 2009
Page 5 of 8
10. PL09-002 - Official Plan & Zoning By-law Amendment Applications
WED Investments Ltd. (Kaitlin Group)
Lots 123, 124, 125, 127 and Part of 122
Plan 246, 15277, 15283, & 15291 Yonge Street and
10, 12 & 14 Centre Street
Files D09-03-97, D14-16-97 and Related File D11-01-07
General Committee recommends:
THAT Council receive as information the following overview of Official
Plan and Zoning By-law Amendment Application Files D09-03-97 and
D14-16-97, WED Investments Ltd. (Kaitlin Group) to be scheduled for a
Public Meeting on February 25, 2009; and
THAT the Heritage Advisory Committee be asked to provide their
input with regard to this application prior to the public planning
process.
CARRIED
6. FS09-003 - 2009 Interim Property Tax Rates
General Committee recommends:
THAT Council for the Corporation of the Town of Aurora authorize a 2009
Interim Property Tax Levy on all rateable real property which has been
assessed according to the assessment roll returned December 9, 2008 by
the Municipal Property Assessment Corporation (MPAC) for the taxation
year 2009; and
THAT the 2009 Interim Property Tax Levy be set as legislated at 50% of
the total 2008 property taxes levied on each property; and
THAT the 2009 Interim Property Tax Rates will be equivalent to 50% of
the 2008 Final Property Tax Rates as listed in Appendix “A” of this report
and levied on the Current Value Assessment (CVA) as returned by MPAC
for the taxation year 2009; and
THAT the 2009 Interim Property Tax Levy be due in two relatively equal
instalments on Monday, February 23, 2009 and Friday, April 24, 2009; and
THAT the Director of Finance/Treasurer be authorized to amend in whole
or in part any billing in order to comply with any Provincial Legislation
which may be introduced or passed by the Province of Ontario prior to or
after the issuance of the 2009 Interim Property Tax Bills; and
THAT By-law 5100-09.F be enacted at the Council meeting scheduled for
January 20, 2009.
CARRIED
General Committee Minutes No. 09-01
Tuesday, January 13, 2009
Page 6 of 8
9. PW09-005 – Award of Tender PW2008-80 for Emergency Repair
to the Water and Sewer Distribution System and the
Installation of Water and Sewer Service Connections
General Committee recommends:
THAT Tender PW2008-80 – for the Supply of all Labour, Material and
Equipment Necessary for Emergency Repairs to the Town’s Water
Distribution and Sewer System and the Installation of Water and Sewer
Service Connections, be awarded to VM DiMonte Construction Ltd. at its
tendered price of $322,020.00 (exclusive of GST) per year with the option
to renew for a further two one-year periods; and
THAT Council authorize the Mayor and Town Clerk to execute the Form of
Agreement between the Town of Aurora and the successful bidder for
emergency repairs and service connections; and
THAT By-law 4988-08.F Schedule “E” be amended to reflect the newly
introduced Flat Rate Water and Sewer Service Connection Fees.
CARRIED
Councillor McRoberts left the meeting at 7:22 p.m.
12. PL09-007 - Draft Plan of Condominium Application
Aurora Heights Development Inc.
15450 Yonge Street, Aurora
File D07-02-08
General Committee recommends:
THAT the proposed Draft Plan of Standard Condominium D07-02-08 be
approved by the Town of Aurora, subject to Conditions of Approval
attached as Appendix “A” being fulfilled prior to final approval; and
THAT the Mayor and Clerk be authorized to execute a Condominium
Agreement between The Corporation of the Town of Aurora and Aurora
Heights Development Inc.
CARRIED
13. LS09-001 - Facility Advertising Agreement
General Committee recommends:
THAT Mayor and Council receive the report; and
THAT the sales of rinkboard and wall and lobby signage advertising be
provided internally by Leisure Services staff; and
THAT Mayor and Council endorse the newly developed facility advertising
agreement; and
THAT Mayor and Council authorize staff to implement the facility
advertising agreement, effective immediately; and
THAT the Director of Leisure Services be the signing authority on all
Facility Advertising Agreements.
General Committee Minutes No. 09-01
Tuesday, January 13, 2009
Page 7 of 8
General Committee considered the following amendment:
THAT section 8 of the Proposed Advertising Agreement be amended
to read as follows:
8. Should it become necessary during the term of this License
Agreement to change the designated location of any of the
Licensee’s advertising, an alternate, mutually agreed upon
location and/or signage of equal or greater value will be provided
by the Town, at no additional cost to the licensee.
If a mutually agreed upon location cannot be found, the
remaining portion of the fee will be refunded to the Licensee
on a pro-rated basis.
AND THAT staff be requested to bring the amended clause, which
will reflect the intentions of Council, to the January 20, 2009 Council
meeting.
CARRIED
The main recommendation was CARRIED AS AMENDED.
16. Correspondence from the Association of Municipalities of Ontario
Re: Waste Diversion Act and Blue Box Program Plan Review
General Committee recommends:
THAT the correspondence from the Association of Municipalities of
Ontario, regarding Waste Diversion Act and Blue Box Program Plan
Review, be received for information.
CARRIED
17. FS09-005 - Budget Schedule (ADDED ITEM)
General Committee recommends:
THAT Council adopt the 2009 Budget Schedule outlined as Attachment #1
to report FS09-005; and
THAT staff be directed to advertise the schedule in the Notice Board and
on the Town of Aurora Website for the public’s information.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Buck gave Notice of Motion regarding requesting a report from the
Director of Public Works pertaining to the Windrow Clearing Program.
Councillor Collins-Mrakas expressed her thanks and appreciation to Shelley
Ware, Special Events Co-ordinator and to the volunteer knitters for their work
and contribution to the “Warm Hearts Warming Hands Program”.
Mayor Morris advised that she will be preparing a memorandum to Council
regarding the purpose of the “New Business/General Information” section of the
Council and General Committee meetings.
General Committee Minutes No. 09-01
Tuesday, January 13, 2009
Page 8 of 8
X CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider:
1. advice that is subject to solicitor-client privilege, including
communications necessary for that purpose
2. personal matters about an identifiable individual, including
municipal or local board employees
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 8:30 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-01 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, JANUARY
20, 2009, WITH THE EXCEPTION OF ITEM 13 WHICH WAS DISCUSSED AND
APPROVED AS AMENDED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK