MINUTES - General Committee - 20081104
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 08-37
Council Chambers
Aurora Town Hall
Tuesday, November 4, 2008
ATTENDANCE
COMMITTEE MEMBERS Councillor Gaertner in the Chair; Mayor Morris
(arrived at 7:05 p.m.), Councillor Buck (arrived at 7:05
p.m. and left at 9:35 p.m.), Councillors Gallo,
Granger, MacEachern, McRoberts and Wilson
MEMBERS ABSENT Councillor Collins-Mrakas was absent.
OTHER ATTENDEES Director of Corporate Services/Town Clerk, Director of
Building, Director of Leisure Services, Director of
Planning, Director of Public Works, Director of
Financial Services/Treasurer, and Council/Committee
Secretary
Councillor Gaertner called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared an interest in item 5 - PW08-043 – Northeast
Quadrant Traffic Calming - Post-Implementation Monitoring Report due to his
residence being within the northeast quadrant, and did not take part in, or vote on
any questions in this regard or attempt in any way to influence the voting on such
questions.
Councillor McRoberts declared an interest in item 15 - Correspondence from
York Region District School Board due to the Board being his employer, and did
not take part in, or vote on any questions in this regard or attempt in any way to
influence the voting on such questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
CARRIED
General Committee Report No. 08-37
Tuesday, November 4, 2008
Page 2 of 7
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes 08-33, October 20, 2008
General Committee Meeting Minutes 08-34, October 21, 2008
Special General Committee Meeting Minutes 08-35, October 22, 2008
General Committee recommends:
THAT the Special General Committee Meeting minutes 08-33 and 08-35,
and the General Committee Meeting minutes 08-34 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 3, 5, 6, 8, 9, 11, 12, 13, 14, 15 and 16 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
2. Economic Development Advisory Committee Meeting
October 23, 2008
THAT the Economic Development Advisory Committee Meeting minutes
from the October 23, 2008 meeting be received and the recommendations
contained therein be approved.
4. FS08-049 – Church Street School Cultural Centre Payment to
Aurora Historical Society
THAT report FS08-049 be received; and
THAT Council approve the payment of $10,000 to the Aurora Historical
Society for services performed by the Aurora Historical Society staff.
7. PL08-100 – Planning Applications Status List
THAT the Planning Applications Status List be received as information.
10. ADM08-017 – Collaborative Municipal Initiatives of the Six Northern
Municipalities of York Region
THAT the staff report ADM08-017 regarding the Collaborative Municipal
Initiatives of the Northern 6 Municipalities be received for information
purposes.
CARRIED
General Committee Report No. 08-37
Tuesday, November 4, 2008
Page 3 of 7
VI DELEGATIONS
(a) Mr. Michael Moran
Re: Item 1 – Leisure Services Advisory Committee Meeting Minutes
Delegations a, b & c - Aurora Arts and Music Festival
Mr. Michael Moran addressed General Committee to present details of his
proposal regarding an Aurora Arts and Music Festival. Mr. Moran outlined details
such as: location, dates, theme, participating groups, music, tickets, access,
parking, advertising, sponsors, food vendors, alcohol, security and
accommodation. Mr. Moran also provided information on his background,
indicating that he is community minded and has helped out on numerous Town
events.
General Committee recommends:
THAT the comments of the delegate be received and referred to item 1 on
the agenda.
CARRIED
General Committee recommends:
THAT item 1 – Leisure Services Advisory Committee meeting minutes
from October 16, 2008 be brought forward for discussion.
1. Leisure Services Advisory Committee Meeting - October 16, 2008
DELEGATIONS
(a) Mr. Michael Moran – Proposal for an Aurora Arts and Music Festival
(b) Ms Sher St. Kitts – Regarding Mr. Michael Moran
Proposal for an Aurora Arts and Music Festival
(c) Ms Robin Matthew - Regarding Mr. Michael Moran
Proposal for an Aurora Arts and Music Festival
General Committee recommends:
THAT it be recommended to Council that the Leisure Services Advisory
Committee notes, with appreciation, the intent of the Farmers’ Market
Committee in building performing arts into the activities of the Farmers
Market; and
THAT it be recommended to Council that the Leisure Services Advisory
Committee notes, with appreciation, the intent of the Farmers’ Market
Committee to grow this element of performing arts in Aurora up to and
including organizing a one-day event; and
THAT it be recommended to Council that, due to the overlap of activities
that have already been planned at the Farmers’ Market, the Leisure
Services Advisory Committee does not support the proposal by Mr.
Michael Moran for an Aurora Arts and Music Festival, but the Committee
does extend thanks to the delegate for the time and effort which Mr. Moran
put into the proposal.
CARRIED
General Committee recommends:
THAT the balance of the Leisure Services Advisory Committee Meeting
minutes from the October 16, 2008 meeting be received and the
recommendations contained therein be approved.
CARRIED
General Committee Report No. 08-37
Tuesday, November 4, 2008
Page 4 of 7
(b) Ms Myriam Schut and Mr. Colin Partridge
Re: Tree Carving – 65 Spruce Street
Ms Myriam Schut addressed General Committee to request that the Town
consider providing funds to enable tree carver, Mr. Colin Partridge, to do a
carving into the trunk of an old Maple tree located on Town property in front of
her residence at 65 Spruce Street. Ms Schut advised that the cost would be
between $1,500 - $3,000 depending on the detail and number of faces.
Mr. Colin Partridge addressed General Committee to provide a PowerPoint
presentation showing examples of his work for the Town of Orangeville, City of
Barrie, Town of Truro, Nova Scotia and various others throughout Ontario. Mr.
Partridge suggested the Town of Aurora may want to consider this medium for
various tree trunks throughout the Town.
General Committee recommends:
THAT the comments of the delegate be received; and
THAT the delegate be encouraged to submit an application to the Arts and
Culture Grant Fund.
CARRIED
General Committee recommends:
THAT the matter be referred to staff for a report back to Council.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT item 6 be brought forward for discussion.
CARRIED
6. PL08-116 – Zoning By-law Amendment Application
Removal of (H) Holding Provision
Ridgewood Developments Inc.
180 John West Way
Part Lot 82, Concession 1 EYS, Parts 1 and 2
65R-28582
File D14-17-08
General Committee recommends:
THAT report PL08-116 be received for information; and
THAT the matter be deferred until the site plan agreement has been
executed.
CARRIED
General Committee Report No. 08-37
Tuesday, November 4, 2008
Page 5 of 7
3. FS08-048 – Update on Church Street School Cultural Centre Project
General Committee recommends:
THAT report FS08-048 be received.
CARRIED
Councillor McRoberts, having previously declared an interest in item 5, did not take part
in the discussion or the vote called for in this regard.
5. PW08-043 – Northeast Quadrant Traffic Calming
Post-Implementation Monitoring Report
General Committee recommends:
THAT report PW08-043 be received; and
THAT the recommendations of the Post-Implementation Monitoring Report
be referred to a Traffic Safety Advisory Committee meeting.
CARRIED
General Committee recommends:
THAT staff be directed to proceed with the installation of speed cushions
on Mark Street, as recommended in the report.
CARRIED
8. PL08-085 – Habitat for Humanity - Request for Donation of Town Land
General Committee recommends:
THAT Council consider the potential of severing a portion of municipal
parkland for the purposes of constructing a Habitat for Humanity house;
and
THAT staff report back to Council on the feasibility.
DEFEATED
General Committee recommends:
THAT Council does not support severing parkland to construct a
dwelling for Habitat for Humanity; and
THAT Habitat for Humanity be encouraged to work with the
development community, with the objective of securing a lot to
enable construction of a Habitat for Humanity dwelling in Aurora.
CARRIED
General Committee Report No. 08-37
Tuesday, November 4, 2008
Page 6 of 7
9. ADM08-013 – Municipalities Against Racism and Discrimination
General Committee recommends:
THAT report ADM08-013 regarding the Declaration from the Coalition of
Municipalities Against Racism and Discrimination be received for
information.
CARRIED
11. LS08-048 – Alternative Ground Covers for Municipal Boulevards
General Committee recommends:
THAT report LS08-048 – Alternative Ground Covers for Municipal
Boulevards be deferred to the next General Committee meeting.
CARRIED
12. BA08-007 – Request for Sign Variance – 133 Pedersen Drive - Unit A1
General Committee recommends:
THAT Council approve a request for variance to permit one additional wall
sign on the north elevation for “National Bank” at 133 Pedersen Drive,
whereas the Sign By-law does not permit signage on this elevation; and
THAT the existing sign on the east façade be removed.
CARRIED
13. FS08-051 – 2008 Third Quarter Operating Report
General Committee recommends:
THAT any deficit at the end of 2008 be funded through use of the
Supplementary Tax Revenue that was originally designated for 2009
Capital Projects.
CARRIED
14. Motion Tabled by Councillor Gaertner
(Notice of Motion provided at October 14, 2008 Council)
General Committee recommends:
THAT this matter be referred back to the Director of Corporate
Services to provide direction on how an approval process could be
executed for closed session minutes, as well as the pros and cons of
such a process.
CARRIED
Councillor Buck left the meeting at 9:35 p.m.
General Committee Report No. 08-37
Tuesday, November 4, 2008
Page 7 of 7
Councillor McRoberts, having previously declared an interest in item 15, did not take
part in the discussion or the vote called for in this regard.
15. Correspondence from York Region District School Board
Re: Accommodation Review Committee – Wells Street Public School
York Region District School Board
General Committee recommends:
THAT Councillor Gallo be appointed to serve on the Accommodation
Review Committee for Wells Street Public School.
CARRIED
16. Capital Budget Sheets for Items 34, 35 and 36 – Council Priority List
from October 20, 2008 Special General Committee Meeting
General Committee recommends:
THAT the 2C lands be removed from Item 36; and
THAT the Capital Budget Sheets for Items 34 and 36 be consolidated.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
None
X CLOSED SESSION
None
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:40 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-37 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, NOVEMBER
10, 2008, WITH THE EXCEPTION OF ITEMS 4 AND 5, WHICH W ERE DISCUSSED
AND APPROVED AS ORIGINALLY PRESENTED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK