MINUTES - General Committee - 20081021
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 08-34
Council Chambers
Aurora Town Hall
Tuesday, October 21, 2008
ATTENDANCE
COMMITTEE MEMBERS Councillor MacEachern in the Chair; Mayor Morris,
Councillor Buck (arrived at 7:27 p.m. and left at 10:30
p.m.), Councillor Collins-Mrakas (arrived at 7:12 p.m.),
Councillor Gaertner (arrived at 7:10 p.m.), Councillors
Gallo, Granger and McRoberts
MEMBERS ABSENT Councillor Wilson was absent.
OTHER ATTENDEES Director of Corporate Services/Town Clerk, Director of
Building, Director of Leisure Services, Director of
Planning and Development, Director of Public Works,
Director of Financial Services/Treasurer, and
Council/Committee Secretary
Councillor MacEachern called the meeting to order at 7:04 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional item, be approved:
Closed Session – Town-owned Leslie Street Lands
CARRIED
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, 08-32, October 7, 2008
General Committee recommends:
THAT the General Committee Meeting minutes 08-32 be adopted.
CARRIED
General Committee Report No. 08-34
Tuesday, October 21, 2008
Page 2 of 7
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 5, 7, 11, 12 and 14 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. ART08-07 – Arts & Culture Advisory Committee Meeting Minutes
September 25, 2008
THAT the Arts & Culture Advisory Committee Meeting minutes from the
September 25, 2008 meeting be received and the recommendations
contained therein be approved.
3. EAC08-08 – Environmental Advisory Committee Meeting Minutes
October 6, 2008
THAT the Environmental Advisory Committee Meeting minutes from the
October 6, 2008 meeting be received and the recommendations contained
therein be approved.
4. PW08-037 – Purchase Order Increase – Street Lighting Repair Contract
THAT Council approve the cost increase of the current purchase order for
the 2008 street lighting repairs contract by $11,500 to a revised upset limit
of $61,500.
6. PW08-040 – Kyle more (Bayview Meadows) Ltd.
Agreement to Construct Retaining Walls
THAT the Mayor and Clerk be authorized to execute an agreement with
Kylemore (Bayview Meadows) Ltd. respecting the master grading and
drainage plan and the construction of retaining walls on the rear portion of
Lots 155 to 163 inclusive on Plan 65M-3946.
8. CS08-040 – 2009 Council and Committee Meeting Calendar
THAT the 2009 Council and Committee meeting calendar be approved.
9. CS08-041 – Council Pending List
THAT report CS08-041 be received for information purposes.
General Committee Report No. 08-34
Tuesday, October 21, 2008
Page 3 of 7
10. FS08-045 – 2008 Second Quarter Water/Wastewater Report
THAT the 2008 Second Quarter Water/Wastewater Report be received;
and
THAT the Water/Wastewater Division of the Public Works Department is
instructed to eliminate all discretionary spending for the remainder of
2008.
13. PL08-103 – Implementing Pre-Consultation By-law (Bill 51)
THAT Council enact By-law 5084-08.D, being a by-law to require
development proponents to pre-consult with the Corporation of the Town
of Aurora respecting planning applications.
CARRIED
VI DELEGATIONS
(a) Mr. Richard Dowling, Unit Treasurer, Holland River Unit
Canadian Cancer Society
Re: Relay for Life Event
Mr. Richard Dowling addressed General Committee to provide an overview of the
2008 Relay for Life Event, advising that this is the largest fundraising event for
the Canadian Cancer Society. Mr. Dowling requested that the Town of Aurora,
once again, be an event sponsor and that the event take place at Lambert
Willson Park in June 2009.
General Committee recommends:
THAT the comments of the delegate be received; and
THAT Council endorse the request by the Canadian Cancer Society for
the Town of Aurora to participate as an event sponsor for the 2009 Relay
for Life Event at Lambert Willson Park.
CARRIED
(b) Ms Jane Reeves
Re: Item 2(2) – Traffic Safety Advisory Committee Meeting
Minutes – Cousins Drive Area Traffic Study
Ms Jane Reeves addressed General Committee to request the installation of a
three-way stop sign and crosswalk at Cousins Drive and Wells Street. As well,
Ms Reeves requested an increase of police presence in the area to ensure
compliance to the stop sign and to revisit the issue in the future if traffic is not
calmed after these measures.
General Committee recommends:
THAT the comments of the delegate be received and referred to item 2 on
the agenda.
CARRIED
General Committee Report No. 08-34
Tuesday, October 21, 2008
Page 4 of 7
General Committee recommends:
THAT item 2 be brought forward for discussion.
CARRIED
2. TSAC08-06 – Traffic Safety Advisory Committee Meeting Minutes
October 8, 2008
(2) TSAC08-012 - Cousins Drive Area Traffic Study
General Committee recommends:
THAT the Cousins Drive Area Traffic Study be referred to staff in order to
undertake another study during a time period when school is in session;
and
THAT staff bring back the rationale used by the engineers for deciding not
to install stop signs at Cousins Drive and Wells Street.
CARRIED
General Committee recommends:
THAT the following corrections be made to the TSAC08-06 minutes of
October 8, 2008:
- indicate that Councillor Gallo was present at the meeting
- indicate that Councillor Gallo was the mover of the motion for item 2 –
Cousins Drive Area Traffic Study
CARRIED
General Committee recommends:
THAT the Manager of By-law Services send a letter to the school bus
companies advising them that their buses should park on the side of the
street while waiting to load or unload students.
CARRIED
General Committee recommends:
THAT the balance of the Traffic Safety Advisory Committee Meeting
minutes from the October 8, 2008 meeting be received and the
recommendations contained therein be approved.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT item 11 be brought forward for discussion.
CARRIED
General Committee Report No. 08-34
Tuesday, October 21, 2008
Page 5 of 7
11. PL08-096 – Servicing Allocation Matrix
(referred from October 7, 2008 General Committee)
General Committee recommends:
THAT report PL08-096 be received; and
THAT Council allocate 3 units of the allocation to St. John’s Road
Development Limited (File: D12-00-1A) to provide for part lots that were
merged with the adjacent plan of subdivision; and
THAT a more comprehensive report be prepared by
staff reflecting potential development sites in the downtown core area that
may require servicing allocation prior to additional servicing allocation
being made available to the Town to determine if the remaining
unallocated 50 units of servicing allocation is sufficient to address potential
core area development; and
THAT, should this exercise reflect that the current 50 units of
unallocated servicing is not sufficient to address these potential sites,
consideration then be given to reassign "new development" servicing
allocation to core area development.
CARRIED
5. PW08-039 – Train Anti-Whistle Update
General Committee recommends:
THAT report PW08-039 be received; and
THAT staff contact York Region and GO Transit to consider cost sharing
with the Town of Aurora in order for UMA Engineering Ltd. to update the
Crossing Assessment report for the four crossings as requested by
Transport Canada; and
THAT the funds to undertake the Town’s portion of the study be secured
from the Engineering Fees Reserve Fund, contingent upon receiving co-
operative funding from York Region and GO Transit; and
THAT staff begin the public consultation process as required by Transport
Canada; and
THAT a review of the pedestrian level crossing at Cousins Drive and
Industrial Parkway be included in the crossing assessment report.
CARRIED
7. PW08-041 – Implementation of a Snow Windrow Clearing Program
For Seniors and Physically Challenged Residents
General Committee recommends:
THAT a windrow program be provided based on a full cost recovery fee of
$130 per household, per season; and
THAT Council approve the associated contract amendments necessary
for the works to be included in the previously awarded Tender No.
PW2008–37, for the winter road plowing contract, to 614128 Ontario Ltd.
c/o Trisan Construction Ltd; and
General Committee Report No. 08-34
Tuesday, October 21, 2008
Page 6 of 7
THAT Council direct staff to report back in the Spring of 2009 on the
programs successes and challenges.
CARRIED
12. PL08-102 – Downtown Study - Yonge and Wellington Corridor
General Committee recommends:
THAT the study be called “Yonge and Wellington Corridor Study”; and
THAT Council approve the Terms of Reference for the Yonge and
Wellington Corridor Study; and
THAT Council authorize staff to initiate a Request for Proposal process to
retain the required consultants to undertake the Yonge and Wellington
Corridor Study; and
THAT the Terms of Reference be amended to reflect that the study shall
be completed within 12 months; and
THAT priority be placed on downtown revitalization; and
THAT the committee shall be called a “Steering Committee”; and
THAT the following individuals be appointed to the Steering Committee:
- the Economic Development Officer
- a member of the Economic Development Advisory Committee
- a member of the Leisure Services Advisory Committee
- a member of the Arts & Culture Advisory Committee
- a member of the Heritage Advisory Committee
- a staff member from the Aurora Chamber of Commerce
- staff support from the Town of Aurora
- Mayor Phyllis Morris
CARRIED
Councillor Buck left at 10:30 p.m.
General Committee recommends:
THAT the meeting be extended until 11:00 p.m.
CARRIED
14. Correspondence from Neighbourhood Network
General Committee recommends:
THAT the correspondence from Neighbourhood Network be received for
information; and
THAT the matter be referred to staff to review policies pertaining to the
types of links that may be provided on the Town website and which links
are currently available.
CARRIED
General Committee Report No. 08-34
Tuesday, October 21, 2008
Page 7 of 7
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor MacEachern provided Notice of Motion regarding the Committee of
Adjustment Procedural By-law.
Councillor MacEachern provided Notice of Motion regarding Closed Session
meeting attendance.
X CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider the
following:
Property Matter – Town-owned Leslie Street Lands
(Added Item)
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:35 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-34 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, OCTOBER
28, 2008, WITH THE EXCEPTION OF ITEMS 2 AND 8, WHICH W ERE DISCUSSED
AND APPROVED AS AMENDED, ITEM 4, WHICH WAS APPROVED AS ORIGINALLY
PRESENTED, AND ITEM 7, WHICH WAS REFERRED BACK TO STAFF.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK