MINUTES - General Committee - 20081007
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 08-32
Council Chambers
Aurora Town Hall
Tuesday, October 7, 2008
ATTENDANCE
COMMITTEE MEMBERS Councillor McRoberts in the Chair; Mayor Morris,
Councillors Buck (left at 10:30 p.m.), Collins-Mrakas,
Gaertner (arrived at 7:05 p.m.), Gallo, Granger,
MacEachern and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Director of Corporate Services/Town Clerk, Director of
Building, Director of Leisure Services, Director of
Planning, Director of Public Works, Director of
Financial Services/Treasurer and Council/Committee
Secretary
Councillor McRoberts called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional item, be approved:
Closed Session Property Matter – Town-owned Leslie Street Lands
CARRIED
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, 08-30 – September 16, 2008
General Committee recommends:
THAT the General Committee Meeting minutes 08-30 of September 16,
2008 be adopted.
CARRIED
General Committee Report No. 08-32
Tuesday, October 7, 2008
Page 2 of 8
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 3(2), 6, 8, 9, 10, 15, 16, 18, 19 and 20 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
2. HAC08-06 – Heritage Advisory Committee Meeting Minutes
September 8, 2008
THAT the Heritage Advisory Committee Meeting minutes from the
September 8, 2008 meeting be received and the recommendations
contained therein be approved.
4. EDAC08-07 – Economic Development Advisory Committee Meeting
Minutes - September 11, 2008
THAT the Economic Development Advisory Committee Meeting minutes
from the September 11, 2008 meeting be received and the
recommendations contained therein be approved.
5. LSAC08-08 – Leisure Services Advisory Committee Meeting Minutes
September 18, 2008
THAT the Leisure Services Advisory Committee Meeting minutes from the
September 18, 2008 meeting be received and the recommendations
contained therein be approved.
7. CS08-035 – IT Strategic Plan – RFP
THAT Council authorize staff to engage the services of Prior & Prior
Associates Ltd. based on their response to Request for Proposal
#CS2008-65 to a maximum of $73,042 for the purposes of completing the
IT Strategic Plan and Electronic Services Review; and
THAT staff be directed to present to Council the IT Strategic Plan upon
completion of this review.
11. FS08-046 – OMEX Insurance Reassessment
THAT Council authorize the Treasurer to pay the balance of the OMEX
Insurance reassessment in 2008.
12. ADM08-014 – Notice Board Advertising RFP
THAT report ADM08-014 “Notice Board Advertising RFP” be received;
and
THAT Council approve a two year contract with the Era Banner
Newspaper for the Notice Board ad page(s).
General Committee Report No. 08-32
Tuesday, October 7, 2008
Page 3 of 8
13. CS08-038 – Council and Council-Staff Communications
THAT report CS08-038 be received for information.
14. LS08-043 – 2008 Community Grant Requests
THAT the 2008 grant requests, including community grants and special
events grants, totalling $64,232 be approved for distribution as outlined.
17. PL08-101 – Zoning By-law Amendment
Monopoli Holdings Inc.
144 Wellington Street East
File D14-07-08
THAT Implementing Zoning By-law 5077-08.D be enacted to rezone the
subject lands from “Restricted Industrial (M1-A) Exception Zone” to
“Restricted Industrial (M1-15) Exception Zone” to permit business and
professional offices (excluding medical uses), retail uses, and a residential
use as additional permitted uses.
21. Correspondence from Ontario Power Authority
Re: Update on Generation Plant
(Tabled by Mayor Morris)
THAT the correspondence from Ontario Power Authority regarding an
update on the generation plant be received as information.
CARRIED UNANIMOUSLY
VI DELEGATIONS
(b) Ms Donna Coker
Re: New Playground Equipment
The delegate was not in attendance.
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
8. PL08-097 – Servicing – Regional Allocation Update
General Committee recommends:
THAT, within the urban boundary of the town, the Town of Aurora
supports the use of conditional allocation, as approved by the Region, for
342 greenfield units and 147 infill units.
CARRIED UNANIMOUSLY
General Committee Report No. 08-32
Tuesday, October 7, 2008
Page 4 of 8
9. PL08-096 – Servicing Allocation Matrix
General Committee recommends:
THAT the matter be referred back to the Director of Planning for
further review and be brought back to the October 21, 2008 General
Committee meeting.
CARRIED
VI DELEGATIONS
(a) Mr. Daniele Zanotti, CEO, United Way of York Region
Re: 2008 United Way Campaign and Fall Report
Mr. Daniele Zanotti addressed General Committee to provide an overview of
United Way of York Region’s document entitled “…if addressed.” Mr. Zanotti
explained that “…if addressed.” juxtaposes the findings of the Metro’s Suburbs in
Transition report, released in 1979, with current demographic trends and patterns
of York Region. Mr. Zanotti advised that the easiest way to contribute to the
United Way is through payroll deductions and that pledges can also be made
through special events, for which tax receipts would be issued.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED UNANIMOUSLY
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
18. PL08-099 – Northland Power Inc.
Application for Official Plan and Zoning Bylaw
Amendments
Proposed Power Generation Facility
1166 and 1232 Bloomington Road East
Files D09-02-08 and D14-13-08
General Committee recommends:
THAT Council reaffirms the motion of June 24, 2008; and
THAT, if a Public Planning meeting is required, that it be held after
the Ontario Power Authority has made its recommendation on the
preferred site.
CARRIED
19. Mayors’ Forum Resolution
(Tabled by Mayor Morris)
General Committee recommends:
THAT the Mayor’s Forum resolution be received for information.
CARRIED UNANIMOUSLY
General Committee Report No. 08-32
Tuesday, October 7, 2008
Page 5 of 8
20. Correspondence from The Region of York
Re: Information Report on Proposed Sites for Private Electric Power Generation
General Committee recommends:
THAT the correspondence from The Region of York regarding proposed
sites for private electric power generation be received for information; and
THAT staff contact The Region of York to clarify the following
paragraph in their correspondence of September 19, 2008:
“In September 2005, OPA recommended a 3 pronged solution to
provide the additional power to benefit all of York Region. The
solution consisted of demand reduction, construction of a new
transformer station at Holland Junction and a possible second
transformer station in Aurora, and additional supply provided by
a natural gas fuelled simple cycle generating plant to be provided
by private companies.”
CARRIED
1. EAC08-07 – Environmental Advisory Committee Meeting Minutes
September 4, 2008
General Committee recommends:
THAT the Environmental Advisory Committee Meeting minutes from the
September 4, 2008 meeting be received and the recommendations
contained therein be approved.
CARRIED
3. TSAC08-05 – Traffic Safety Advisory Committee Meeting Minutes
September 10, 2008
(2) York Region Road Watch
General Committee recommends:
THAT Councillor Alison Collins-Mrakas be appointed to the York
Region Road Watch Committee.
CARRIED
General Committee recommends:
THAT the balance of the Traffic Safety Advisory Committee Meeting
minutes from the September 10, 2008 meeting be received and the
recommendations contained therein be approved.
CARRIED
General Committee Report No. 08-32
Tuesday, October 7, 2008
Page 6 of 8
6. PW08-035 – York Region Transportation Master Plan Update
General Committee recommends:
THAT this report be received for information; and
THAT York Region be requested to do a presentation to Council once the
Transportation Master Plan is completed.
General Committee considered the following amendment:
THAT staff obtain comments from The Region of York on the
rationale for assigning speed limits to the Town of Aurora’s major
arteries.
CARRIED
The main motion was CARRIED AS AMENDED.
10. CS08-037 – Clean Yards By-law
General Committee recommends:
THAT report CS08-037 be received for information; and
THAT no further amendments to the Town’s Clean Yards By-law be
implemented.
General Committee considered the following amendment:
THAT the Mayor’s Office send a letter to the owner of the property at
Yonge Street and Wellington Street, which is the site of the former
Price Chopper, requesting that maintenance of the designated oak
tree be undertaken.
CARRIED
The main motion was CARRIED AS AMENDED.
15. PW08-038 – Repaving of Parking Lot at 15207 Yonge Street
General Committee recommends:
THAT Council approve a budget of $50,000 for the repaving of a
parking lot at 15207 Yonge Street as a requirement for accessing
these private lands to maintain portions of the sanitary sewer
system; and
THAT the Town enter into an access agreement prior to commencing
the work; and
THAT the funding be obtained from the water/waste water reserves;
and
THAT the reserves be repaid from the 2009 budget.
CARRIED UNANIMOUSLY
General Committee Report No. 08-32
Tuesday, October 7, 2008
Page 7 of 8
16. LS08-045 – Street Tree Rehabilitation and Health Care
General Committee recommends:
THAT Council defer the recommended work and consider the work in the
2009 operational budget.
DEFEATED
General Committee recommends:
THAT Council receive this report as information; and
THAT an additional $20,000.00 be allocated to the 2008 operating budget
for the purposes of implementing the necessary supplementary
maintenance required to rehabilitate various street trees; and
THAT the funding be obtained from the Hydro Interest Reserve Fund.
CARRIED
General Committee recommends:
THAT the meeting be extended until 11:00 p.m.
CARRIED
Councillor Buck left the meeting at 10:30 p.m.
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor MacEachern gave Notice of Motion regarding the Petch Log House.
Councillor MacEachern gave Notice of Motion regarding the former York Region
water tower property.
Councillor Gallo inquired how LEED is promoted to developers, to which the
Director of Planning responded that it is a regional policy of which developers are
aware, and that it is specifically directed to apartment buildings, which, if they can
demonstrate that they meet certain criteria, are able to get a credit on water and
sewer allocation.
Councillor Gaertner requested an update on the status of the vacant Yonge
Street properties, to which the Director of Corporate Services responded that
Property Standards notices have been issued and that an update would be
provided.
General Committee Report No. 08-32
Tuesday, October 7, 2008
Page 8 of 8
X CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider the
following:
Property Matter – Town-owned Leslie Street Lands
(Added Item)
Property Matter – Disposition of Unopened Road Allowance
Park Street
Property Matter – Stronach Aurora Recreation Centre
Payment of Bulkhead Repairs
Property Matter – Disposition of Jack Woods Property
Personal Matter - Job Evaluation regarding Identifiable Individual
Labour Relations Matter – Recruitment of Director of Corporate
Services
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:40 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-32 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, OCTOBER
14, 2008, WITH THE EXCEPTION OF ITEM 15 WHICH WAS REFERRED TO STAFF
AND ITEM 16 WHICH WAS DISCUSSED AND APPROVED AS AMENDED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK