MINUTES - General Committee - 20080916.
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 08-30
Council Chambers
Aurora Town Hall
Tuesday, September 16, 2008
ATTENDANCE
COMMITTEE MEMBERS Councillor Gallo in the Chair; Mayor Morris,
Councillors Collins-Mrakas, Gaertner, Granger,
MacEachern, McRoberts and Wilson
MEMBERS ABSENT Councillor Buck was absent.
OTHER ATTENDEES Director of Corporate Services/Town Clerk, Director of
Building, Director of Leisure Services, Director of
Planning, Director of Public Works, Director of
Financial Services/Treasurer and Council/Committee
Secretary
Councillor Gallo called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared an interest with respect to item 13 regarding the
Storm Sewer Charge By-law, due to his spouse’s employer being the type of
business under consideration, and did not take part in or vote on any questions in
this regard or attempt in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
New Delegation (b) – Mr. Bryce Eldridge and Ms Elizabeth Crowe
York Catholic District School Board
Re: Item 14 – ADM08-012 - Request for Exemption to Pay Cash-in-
Lieu of Parkland - St. Maximillian Kolbe Secondary School
New Item 16 – Memorandum from Director of Building Administration
Re: Paid Overtime for Building Administration Staff
Additional Material – for Report FS08-038 - Item 10 – Attachment #1
New Closed Session Item – Update on the Director of Corporate
Services Recruitment
CARRIED
General Committee Report No. 08-30
Tuesday, September 16, 2008
Page 2 of 10
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes 08-29, September 2, 2008
General Committee recommends:
THAT the General Committee Meeting minutes 08-29 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1(2), 2, 3, 4, 5, 6, 9, 13, 14 and 16 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
7. FS08-028 – 2007 Development Charge Reserve Fund Statement
(Annual Report)
THAT report FS08-028 - 2007 Development Charge Reserve Fund
Statement (Annual Report) be received for information; and
THAT the 2008 Development Charge Reserve Fund Statement (Annual
Report) be forwarded to the Minister of Municipal Affairs and Housing in
accordance with Section 43(3) of the Development Charges Act, 1997.
8. ADM08-011 – 404 Gateway Sign
THAT report ADM08-011 regarding the proposed 404 Gateway Sign be
received for information; and
THAT the project management of this project be transferred from the
Economic Development Office to the Leisure Services Department; and
THAT Leisure Services Department staff be authorized to retender the
project in order to obtain appropriate quotes for the development and
installation of the gateway sign on Highway 404.
10. FS08-038 – Cancellation, Reduction or Refund of Property Taxes
Under Section 357 and 358 of the Municipal Act
THAT the property taxes in the amount of $186,411.95 be adjusted in
accordance with Sections 357 and 358 of the Municipal Act, 2001
S.O.2001 c.25, as amended, of which the Town of Aurora’s share totals
$43,793.97; and
THAT the associated interest, if applicable, be cancelled in proportion to
the property taxes adjusted; and
THAT the Director of Finance/Treasurer be directed to adjust the
Collector’s Roll to reflect these property tax adjustments.
General Committee Report No. 08-30
Tuesday, September 16, 2008
Page 3 of 10
11. BA08-006 – Sign By-law Amendment – Whitwell Developments Ltd.
THAT report BA08-006 regarding draft sign bylaw amendment 5067-08.P
for the SmartCentres development on the north side of Wellington Street
East between Leslie Street and Highway 404 be received for information;
and
THAT Council enact the amending Sign By-law 5067-08.P at the
September 23, 2008 Council meeting.
12. Memorandum from the Director of Building Administration
Re: Update – LSRCA Staff Report No. 42-08-BOD
THAT the memorandum “Update – LSRCA Staff Report No. 42-08-BOD
be received as information.
15. FS08-042 – Bill 44, Budget Measures and Interim Appropriations Act, 2008
THAT report FS08-042 - “Bill 44, Budget Measures and Interim
Appropriations Act, 2008” be received for information.
CARRIED
VI DELEGATIONS
(b) Mr. Bryce Eldridge and Ms Elizabeth Crowe
York Catholic District School Board
Re: Item 14 – ADM08 -012 - Request for Exemption to Pay Cash-in-
Lieu of Parkland - St. Maximillian Kolbe Secondary School
(Added Item)
Ms Elizabeth Crowe and Mr. Bryce Eldridge addressed General Committee to
request an exemption from the required payment of $413,553.95 for Cash-in-lieu
of Parkland pertaining to St. Maximillian Kolbe Secondary School. The delegates
indicated that close to 60% of the lands will be useable green space and that this
space, as well as the gymnasium, will be available for use by the Town of Aurora
and other user groups outside of school hours. Ms Crowe then suggested that, if
an exemption is not granted, a committee be established, consisting of
representatives from the York Catholic District School Board, Town of Aurora
Council and Town of Aurora staff, in order to formalize a relationship pertaining to
access of school facilities. Further, Ms Crowe indicated another possibility of
donating a portion of the lands to the Town of Aurora.
General Committee recommends:
THAT the comments of the delegates be received and referred to item 14.
CARRIED
General Committee recommends:
THAT item 14 be brought forward for discussion.
CARRIED
General Committee Report No. 08-30
Tuesday, September 16, 2008
Page 4 of 10
14. ADM08-012 – York Catholic District School Board
Request for Exemption to pay Cash-in-Lieu of Parkland
St. Maximillian Kolbe Secondary School
278 Wellington Street East
File D11-18-07
General Committee recommends:
THAT the request from York Catholic District School Board for an
exemption to pay cash-in-lieu of parkland to the Town in the amount of
$413,553.95 as required in accordance with the Site Plan Agreement,
respecting the construction of a secondary school be denied; and
THAT the York Catholic District School Board be required to pay the
prescribed cash-in-lieu of parkland to the Town prior to the issuance of the
building permit in accordance with the Town’s By-law 4291-01.F
respecting Parkland Dedication/Cash-in-lieu of Parkland Dedication.
CARRIED
(a) Mr. Jim Zacher, DOVE Executive Committee
Re: DOVE 2008 Presentation to Council
Mr. Jim Zacher addressed General Committee to thank the Mayor, Members of
Council and staff for their support and participation in the 25 hour charity lacrosse
game, held on June 13, 2008 at the Aurora Community Centre. Mr. Zacher
advised that over $47,000 was raised for the Centre of Abuse Awareness, which
has now been adopted as the official charity for DOVE. Mr. Zacher advised that
the charity lacrosse initiative is now an annual event, scheduled as a 36 hour
game for June 12, 2009. To show DOVE’s appreciation, Mr. Zacher presented
the Mayor, Council and staff members who were involved with memorabilia from
the event.
General Committee recommends:
THAT the presentation be received.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
General Committee recommends:
THAT items 4 and 5 be brought forward for discussion.
CARRIED
4. PL08-084 – Zoning By-law Amendment Application
Aurora Wellness House Inc. (Sormeh Spa & Inn)
32 & 34 Wellington Street East and 33 Centre Street
File D14-11-08 (Ref: D11-09-06)
General Committee recommends:
THAT Council receive as information the overview of Zoning By-law
Amendment Application D14-11-08 scheduled for a Public Planning
Meeting to be held on October 22, 2008.
CARRIED
General Committee Report No. 08-30
Tuesday, September 16, 2008
Page 5 of 10
General Committee recommends:
THAT the Procedural By-law be waived to allow Mr. Gary Templeton, the
applicant for ASL Properties, to speak.
CARRIED
(c) Mr. Gary Templeton, Templeton Planning Ltd.
Re: Item 5 – PL08-086 – Zoning By-law Amendment and Site Plan
Application
ASL Properties Ltd., Part of Lots 2 and 3
Registered Plan 535, 16 Industrial Parkway South
Files D14-14-07 and D11-10-08
Mr. Gary Templeton addressed General Committee to advise that the reports
which were originally submitted to the Town with the application are potentially
out of date and the reports indicated that the site possibly had solvent residue
from a fire which occurred years ago. The site was further investigated by Dr.
Bruce Brown, a soils consultant, who reported that no contaminants are on the
site which are not within acceptable limits. Mr. Templeton suggested, therefore,
that no remediation is necessary and that further testing will be executed during
excavation.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
5. PL08-086 – Zoning By-law Amendment and Site Plan Application
ASL Properties Ltd., Part of Lots 2 and 3
Registered Plan 535, 16 Industrial Parkway South
Files D14-14-07 and D11-10-08
General Committee recommends:
THAT Implementing Zoning By-law 5066-08.D be enacted to rezone the
subject lands from “Restricted Industrial (M1-A) Exception Zone” to
“Restricted Industrial (M1-14) Exception Zone” to permit business and
professional offices, excluding medical uses as an additional permitted
use; and
THAT, subject to any issues or comments raised by Council, Site Plan
Application D11-10-08 be approved to permit the construction of a two
storey office building with an accessory parking structure; and
THAT Council authorize the Mayor and Clerk to execute the Site Plan
Agreement; and
THAT staff bring back to the September 23, 2008 Council meeting,
appropriate wording regarding the alternate to the “H” prefix.
CARRIED
General Committee recommends:
THAT item 6 be brought forward for discussion.
CARRIED
General Committee Report No. 08-30
Tuesday, September 16, 2008
Page 6 of 10
6. PL08-095 – Application for Site Plan Approval
Irwin Industrial Agencies Limited
221 Don Hillock Drive, Lot 11, Plan 65M-3974
File D11-09-08
General Committee recommends:
THAT, subject to any issues or comments raised by Council, Site Plan
Application D11-09-08 be approved to permit the construction of a
3,512.5m2 (37,804 ft2) office and warehouse; and
THAT Council authorize the Mayor and Clerk to execute the site plan
agreement.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. AAC08-04 – Accessibility Advisory Committee Meeting Minutes
September 3, 2008
General Committee recommends:
THAT the Accessibility Advisory Committee Meeting minutes from the
September 3, 2008 meeting be received and the recommendations
contained therein be approved.
CARRIED
2. FS08-037 – 2008 Second Quarter Operating Report
(deferred from September 2, 2008 General Committee)
General Committee recommends:
THAT the budget adjustments as identified in Attachment 2 to Financial
Services Report FS08-037 be adopted; and
THAT the projected deficit for Legal Services be taken from the Future
Legal Reserve Fund; and
THAT the projected deficit for Insurance Claims and Insurance Adjuster
Fees be taken from the Insurance Reserve Fund.
CARRIED
General Committee recommends:
THAT all departments which are projecting overspending be directed
to defer purchases that can be delayed to 2009.
CARRIED
General Committee recommends:
THAT any costs associated with the Sale of the Leslie Street
Property be applied to the Sale of Municipal Lands Reserve fund; and
THAT a report be provided to Council outlining the costs incurred to
date with respect to the Leslie Street property.
CARRIED
General Committee Report No. 08-30
Tuesday, September 16, 2008
Page 7 of 10
General Committee recommends:
THAT, should all of the above not address the total deficit that we take the
balance from the Supplementary Tax Revenue that was to go toward
capital projects to be assigned at a later date.
CARRIED
3. CS08-034 – Council Pending List
General Committee recommends:
THAT CS08-034 be received for information purposes.
CARRIED
General Committee recommends:
THAT AD15 (Rev 6) be removed.
CARRIED
General Committee recommends:
THAT AD16 be removed.
CARRIED
General Committee recommends:
THAT B1 be removed.
CARRIED
General Committee recommends:
THAT PL19 be updated.
CARRIED
General Committee recommends:
THAT PL34 be removed.
CARRIED
General Committee recommends:
THAT PL39 be removed if it has been completed.
CARRIED
9. FS08-036 – Invoice for Fire Departments Acquisition of Breathing Apparatus
General Committee recommends:
THAT the invoice from the Town of Newmarket in the amount of
$55,872.46 for the Town of Aurora’s share of the Breathing Apparatus be
paid; and
General Committee Report No. 08-30
Tuesday, September 16, 2008
Page 8 of 10
THAT the funds be taken from the Fire Service Training Obligatory
Reserve Fund.
CARRIED
Councillor McRoberts, having previously declared an interest in item 13, did not take
part in or vote on any questions in this regard or attempt in any way to influence the
voting on such questions.
13. Motion Tabled by Councillor Wilson
(Notice given at September 2, 2008 General Committee)
General Committee recommends:
WHEREAS some Aurora businesses may expand to include more than
one unit of a building complex; and
WHEREAS such expansion may result in a business assuming the
responsibility of more than one water meter, but they only use minimal
water from these additional meters; and
WHEREAS the Town has a storm sewer charge on all commercial meters
of $599.52 per year per meter; and
WHEREAS not all water meters on the premises are required to run the
business, but are there as a result of the configuration of the building; and
WHEREAS the current by-law requires the commercial establishment to
pay the storm sewer charge, no matter the volume of water going through
the meter;
NOW THEREFORE BE IT RESOLVED THAT the existing Storm Sewer
Charge By-law be reviewed to allow a commercial establishment that
expands the space required to operate its business, resulting in acquiring
more than one water meter, to be able to apply for a refund of the
additional storm sewer charge; and
THAT the Director of Finance produce a report to Council outlining the
implications of the recommendation and solutions as to how this may be
implemented.
CARRIED
16. Memorandum from the Director of Building
Re: Paid Overtime for Building Administration Staff
(Added Item)
General Committee recommends:
THAT Council provide an exemption to Administration Policy No. 13 to
provide payment of overtime to Building Administration staff for the
balance of the year; and
THAT a copy of this memo be sent to the local media, with revised
wording as follows: “… was advised of the health of identifiable
individuals….”.
CARRIED
General Committee Report No. 08-30
Tuesday, September 16, 2008
Page 9 of 10
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Collins-Mrakas advised of the first annual 12 hour “Ride Around the
Clock” Spin-a-thon, taking place at Timberlane Athletic Club from Friday,
September 26, 2008 at 9:00 p.m. until Saturday, September 27, 2008 at 9:00
a.m. in support of Southlake Foundation.
Councillor Wilson gave Notice of Motion regarding variance reporting, specifically
pertaining to quarterly reporting of operating reports, for third quarter and moving
forward.
Councillor Wilson asked about the status of an official unveiling of the sign at the
newly named Stronach Aurora Recreation Centre to which the Director of Leisure
Services responded that the sign has been constructed and it will be installed at
the sign company’s earliest convenience, after which a ceremony may be held.
Mayor Morris advised that the OPA meeting in the Township of Georgina,
scheduled for Wednesday, September 17, 2008 is going forward, although all
Mayors have decided not to attend. Mayor Morris advised that the municipalities
have forwarded their resolutions to the Mayor of Georgina. Mayor Morris also
advised that Trans Canada will field all telephone calls pertaining to any potential
site they may be considering. As well, Mayor Morris advised that Bradford/West
Gwillimbury has a proponent in their area.
Councillor MacEachern requested that the Director of Corporate Services provide
an explanation of how to file a complaint pertaining to the Code of Conduct.
Mayor Morris advised that Heritage Canada will be presenting the Town of
Aurora with an award at a ceremony in Quebec City, which she will be attending
and for which she will be requesting reimbursement of expenses.
X CLOSED SESSION
Property and Legal Matters
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider:
Legal Matter – Stronach Aurora Recreation Centre
Payment of Bulkhead Repairs
Legal Matter – Stronach Aurora Recreation Centre
Delay Claim Support Services
Property Matter – Sale of Unopened Road Allowance – Park Street
Personal Matter - Update on the Director of Corporate Services Recruitment
(Added Item)
CARRIED
General Committee Report No. 08-30
Tuesday, September 16, 2008
Page 10 of 10
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:50 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-30 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, SEPTEMBER
23, 2008, WITH THE EXCEPTION OF ITEMS 5 AND 14 WHICH W ERE DISCUSSED
AND APPROVED AS AMENDED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK