MINUTES - General Committee - 20080617
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 08-26
Council Chambers
Aurora Town Hall
Tuesday, June 17, 2008
ATTENDANCE
COMMITTEE MEMBERS Councillor Collins-Mrakas in the Chair; Mayor Morris,
Councillors Gaertner, Gallo, Granger, MacEachern,
McRoberts and Wilson
MEMBERS ABSENT Councillor Buck was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Leisure Services,
Director of Planning, Director of Public Works,
Director of Financial Services/ Treasurer, and
Council/Committee Secretary.
Councillor Collins-Mrakas called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
New Delegation a) – Mr. Charles Sequeira,
Aurora Seniors’ Association
Re: Item 8 - PW08 -026 – Investigation of a Snow Windrow Clearing
Program for Seniors and Physically Challenged
Residents
New Delegation b) – Mr. Ilmar Simanovskis, Director of Public Works
Re: Item 11 - PW08-028 – Replacement of Downtown Core Waste
Receptacles with Town Stream Receptacles
REVISED Item 9 - PW08-024 - Municipal Access Agreement
Town of Aurora and Rogers Communications Inc.
and Various Utility Service Providers
CARRIED
General Committee Report No. 08-26 Page 2 of 10
Tuesday, June 17, 2008
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, 08-25, June 3, 2008
General Committee recommends:
THAT the General Committee Meeting minutes 08-25 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 8, 9, 11, 12, 13, 14, 16 and 17 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
6. PW08-022 – Lead Sampling Update
THAT report PW08-022 – Lead Sampling Update, be received for
information; and
THAT Council approve the continuation of the lead testing program with
the use of in-house staff.
7. PW08-025 – Award of Tender PW2008-37 –
For the Supply and Operation of Four Snow
Removal Trucks
THAT the number of snow plow routes increase by one additional route to
a total of nine routes, of which four routes will be maintained by external
contract services and five routes will be maintained by Town staff; and
THAT Tender No. PW2008-37 for the supply and operation of four snow
removal trucks be awarded to 614128 Ontario Ltd. c/o Trisan Construction
Ltd in the amount of $378,980.00 plus GST per year for a period of three
years.
10. PW08-027 – Award of Tender PW2008-03 – Reconstruction of
Boulding Drive and Navan Crescent
THAT Tender PW2008-02 - Reconstruction of Boulding Drive and Navan
Crescent be awarded to IL Duca Contracting Inc. at its tendered price of
$618,105.50, excluding GST; and
THAT the variances in the storm sewer costs for this project of $9,828.00
be funded from the Storm Sewer Reserve; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and IL Duca
Contracting Inc. for the reconstruction of Boulding Drive and Navan
Crescent.
General Committee Report No. 08-26 Page 3 of 10
Tuesday, June 17, 2008
15. PL08-069 – Zoning By-law Amendment and Site Plan Application
Imperial Oil Ltd.
Part of Lot 21, Concession 2
1472 Wellington Street East
Files D14-02-08 and D11-21-05(A)
THAT Implementing Zoning By-law 5039-08.D be enacted to permit a
drive-thru and a take-out restaurant as additional permitted uses to the
existing “Service Commercial C3-1 Zone (Rural)”; and
THAT subject to any issues or comments raised by Council, Site Plan
Amendment Application D11-21-05 (A) be approved to permit the
construction of a drive-thru facility; and
THAT Council authorize the Mayor and Clerk to execute the Site Plan
Amendment Agreement.
18. ADM08-009 – 404 Gateway Sign
THAT Council approve the construction of one gateway sign, located
within the loop, on the northbound lane of Highway 404; and
THAT Council approve the 404 sign should be lit with a standard electrical
hook-up.
CARRIED
VI DELEGATIONS
a) Mr. Charles Sequeira, Aurora Seniors’ Association
Re: Item 8 - PW08-026 – Investigation of a Snow Windrow Clearing
Program for Seniors and Physically
Challenged Residents
Mr. Charles Sequeira addressed General Committee in support of the windrow
snow clearing program for seniors and physically challenged residents. Mr.
Sequeira suggested that there is enough interest within the Town for such a
program, as there were 100 responses to the survey as well as approximately
45 attendees at the workshop. Mr. Sequeira suggested that consideration be
given to adding a hotline for emergency situations.
General Committee recommends:
THAT the comments of the delegate be received and referred to item 8 on
the agenda.
CARRIED
General Committee recommends:
THAT item 8 - PW08-026 – Investigation of a Snow Windrow Clearing
Program for Seniors and Physically Challenged Residents be brought
forward for discussion.
CARRIED
General Committee Report No. 08-26 Page 4 of 10
Tuesday, June 17, 2008
8. PW08-026 – Investigation of a Snow Windrow Clearing Program
for Seniors and Physically Challenged Residents
General Committee recommends:
THAT Council endorse, in principle, the service delivery option of a
contract service for a 3 year period for seniors and/or persons with
physical constraints only; and
THAT Council endorse, in principle, the cost recovery option using a
blended funding model; and
THAT the level of service would be as follows:
Service will be offered to residents aged 65 and over, or
residents with physical disabilities;
Windrow clearing will occur when snowfall accumulation
exceeds 10 cm (4 inches) per event;
Clearing will be completed within 24 hours after completion of
road plowing operations;
Annual registration to be submitted to the Town by December 1
of each season; and
THAT staff contact the Aurora Seniors’ Association for their input;
and
THAT staff bring back a report to Council for consideration for the
2008-2009 season.
CARRIED
(b) Mr. Ilmar Simanovskis, Director of Public Works
Re: Item 11 - PW08-028 – Replacement of Downtown Core Waste
Receptacles with Town Stream Receptacles
The Director of Public Works addressed General Committee to provide a
summary of the existing waste receptacles in the downtown core, and
examples of product options available for the stream receptacles.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
General Committee recommends:
THAT item 11 – PW08-028 – Replacement of Downtown Core Waste
Receptacles with Town Stream Receptacles be brought forward for
discussion.
CARRIED
General Committee Report No. 08-26 Page 5 of 10
Tuesday, June 17, 2008
11. PW08-028 – Replacement of Downtown Core Waste Receptacles
with Town Stream Receptacles
General Committee recommends:
THAT the Town purchase black waste receptacles for the downtown
core from MidPoint International for locations which will
accommodate the larger, double receptacle units; and
THAT the balance of required waste receptacles be purchased, in
black, from Waste Wise Products.
CARRIED
General Committee recommends:
THAT item 13 – PL08-050 – Application for Site Plan Approval - Sarjeant-
McKoy Holding Inc. be brought forward for discussion.
CARRIED
13. PL08-050 – Application for Site Plan Approval
Sarjeant-McKoy Holding Inc.
32 & 66 Don Hillock Drive
File D11-05-08
General Committee recommends:
THAT staff report back to Council addressing any issues that may be
raised at this General Committee meeting; and
THAT consideration be given to the following issues:
Enhance the façade;
Increase the amount of glass used;
Decrease the brick work;
Increase the landscaping
Review the use of sustainable landscaping
CARRIED
General Committee recommends:
THAT item 16 – LS08-029 – Brookvalley Development Park Construction
be brought forward for discussion.
CARRIED
16. LS08-029 – Brookvalley Development Park Construction
General Committee recommends:
THAT report LS08-029 – Brookvalley Development Park Construction
be received for information; and
THAT the matter be referred to the Leisure Services Advisory
Committee.
CARRIED
General Committee Report No. 08-26 Page 6 of 10
Tuesday, June 17, 2008
General Committee recommends:
THAT item 17 – PL08-071 – Release for Registration - Brookvalley
Developments (AURORA) Ltd. be brought forward for discussion.
CARRIED
17. PL08-071 – Release for Registration
Brookvalley Developments (AURORA) Ltd.
Part of Lot 15, Concession 2, E.Y.S
File D12-05-02A
General Committee recommends:
THAT the Mayor and Clerk be authorized to execute a Subdivision
Agreement between The Corporation of the Town of Aurora and
Brookvalley Developments (AURORA) Ltd. in accordance with the draft
approved conditions dated November 1, 2006, subject to the provision of
financial payments and securities as set out on Schedules "K" and "L" of
the Agreement substantially in the form attached; and,
THAT Council enact Amending By-law 5040-08.R; and
Amendment:
THAT a warning clause be included in the homeowners’ Offer of
Purchase and Sale agreement advising of the potential for the
construction of the upgrade of the transmission towers and a peak
generation plant on Bloomington Sideroad; and
THAT the wording of the warning clause be brought to Council for
review.
CARRIED
Amendment:
THAT the matter be referred back to staff to make the following
changes:
That the agreement be modified to reflect that item #16 has
been removed from this plan;
That, under Schedule “J”, items 2a) and 2q) be removed; and
THAT staff bring back a summary of the landscaping details that
were originally provided in 2007, as well as the current landscaping
details.
CARRIED
The main recommendation was CARRIED AS AMENDED.
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
General Committee Report No. 08-26 Page 7 of 10
Tuesday, June 17, 2008
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. ART08-04 – Arts & Culture Advisory Committee Meeting Minutes
May 22, 2008
(2) Ms Ariana Moscote Freire, Novita Interpares Limited
Aurora Arts and Cultural Centre Strategic and Business
Planning Study
Part One – Strategic Planning Report, and
Part Two – Business Plan Report for the Aurora Heritage Centre
General Committee recommends:
THAT the delegation by Ms Ariana Moscote Freire, Novita Interpares
Limited and document entitled “Church Street School Cultural Centre,
Strategic and Business Planning Study”:
• Part One - Strategic Planning Report; and
• Part Two - Business Plan Report - ADDED ITEM
for the Aurora Heritage Centre be received for the purpose of moving
forward to the Implementation Plan for the project; and
THAT Council be provided with a copy of the Strategic Planning
Report and Business Plan Report for information; and
THAT the consultants be invited to provide a presentation to Council
on the Strategic Planning Report and Business Plan Report.
CARRIED
General Committee recommends:
THAT the meeting be extended beyond 10:30 p.m.
CARRIED
General Committee recommends:
THAT the balance of the Arts & Culture Advisory Committee Meeting
minutes from the May 22, 2008 meeting be received and the
recommendations contained therein be approved.
CARRIED
2. CS08-026 – Codes of Conduct for Members of Council and
Committees
General Committee recommends:
THAT Council enact the proposed by-laws to adopt and implement the
Code of Conduct for Members of Council and the Code of Conduct for
Members of Advisory & Statutory Committees; and
THAT staff report back on the details required to engage the services of
an Integrity Commissioner on a retainer basis, including a job description
and the process for recruitment; and
THAT each advisory committee member be provided with a copy of
the Code of Conduct; and
General Committee Report No. 08-26 Page 8 of 10
Tuesday, June 17, 2008
THAT the recommendations outlined in Mr. Rust D’Eye’s report be
included on the next Council agenda.
CARRIED
3. CS08-025 – Newspaper Distribution Boxes
General Committee recommends:
THAT Council approve the enactment of the proposed by-law to license
and regulate the location of newspaper distribution boxes in the Town of
Aurora; and
THAT the Mayor and Town Clerk be authorized to execute an agreement
with Creative Outdoor Advertising for the provision of Newspaper
Distribution Boxes Corals; and
THAT staff review the number of newspaper distribution boxes as
well as the proposed locations to determine whether they can be
reduced.
CARRIED
5. LS08-030 – Library Building Automation System
General Committee recommends:
THAT Council authorize Leisure Services staff to re-paint the Aurora
Community Centre metal roof and re-submit the request for the
Aurora Public Library building automation system in the 2009 Capital
Budget.
DEFEATED
General Committee recommends:
THAT Council authorize Leisure Services staff to proceed with updates to
the building automation and controls system at the Aurora Public Library
for heating, ventilation and air conditioning controls in lieu of Capital
Project #71046 to re-paint the Aurora Community Centre Arena #2 metal
roof system.
CARRIED
9. PW08-024 – Municipal Access Agreement – Town of Aurora
and Rogers Communications Inc.
General Committee recommends:
THAT Council authorize the Mayor and Clerk to execute the Municipal
Access Agreement between the Town of Aurora and Rogers
Communications Inc., attached to report PW08-024, to permit Rogers
Communications Inc. to install its equipment within Town owned rights-of-
way under the terms and conditions of the Municipal Access Agreement.
CARRIED
General Committee Report No. 08-26 Page 9 of 10
Tuesday, June 17, 2008
General Committee recommends:
THAT the meeting be extended to 11:15 p.m.
CARRIED
12. PW08-019 – Introduction of a “Bag Tag” System
(deferred from June 3, 2008 General Committee Meeting)
General Committee recommends:
THAT report PW08-019 – Introduction of a “Bag Tag” System be
deferred to the June 24, 2008 Council meeting.
CARRIED
14. PL08-061 – Downtown Secondary Plan
General Committee recommends:
THAT report PL08-061 – Downtown Secondary Plan be deferred to
discussions pertaining to the second quarter status report; and
THAT a meeting be held in early July 2008.
CARRIED
4. CS08-027 – Council Pending List
General Committee recommends:
THAT report CS08-027 – Council Pending List be deferred to the June
24, 2008 Council meeting.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Granger requested that the Director of Public Works consider the
VIVA bus stop receptacles when reviewing the new receptacles for the downtown
core.
Councillor MacEachern asked whether the outstanding issues pertaining to
clowns and the band have been resolved for the Canada Day Parade to which
the Director of Leisure Services responded that they have been.
Councillor Granger requested that the matter pertaining to a storage box for the
Farmers’ Market be reviewed and resolved.
Mayor Morris advised that a mandatory staff meeting was held recently and she
requested that the CAO provide a summary of comments made by staff on the
feedback form which was distributed. The Mayor advised that staff requested
more information on Council’s vision and that she will be working with
Communications staff to provide a bulletin following the meetings. Further, the
Mayor also advised that she will be working on providing information on Council’s
achievements in a condensed format to be posted on the intranet and that
Council’s Priority List will be made available for review.
Mayor Morris advised that she is attempting to negotiate a lesser fee with the
Queen’s York Rangers for the Canada Day Parade.
General Committee Report No. 08-26 Page 10 of 10
Tuesday, June 17, 2008
X CLOSED SESSION
None
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:25 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-26 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, JUNE 24,
2008, WITH THE EXCEPTION OF ITEM 13 WHICH WAS DISCUSSED AND
APPROVED AS AMENDED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK