MINUTES - General Committee - 20080603
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 08-25
Council Chambers
Aurora Town Hall
Tuesday, June 3, 2008
ATTENDANCE
COMMITTEE MEMBERS Councillor Granger in the Chair; Mayor Morris,
Councillors Buck, Collins-Mrakas (left at 10:45 p.m.),
Gaertner, Gallo, MacEachern, McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Director of Corporate Services/Town Clerk, Director of
Building, Director of Leisure Services, Director of
Planning, Director of Public Works, and
Council/Committee Secretary.
Councillor Granger called the meeting to order at 7:07 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared an interest in item 7 – PL08-057 - Application for
Minor Site Plan Approval - York Region Board of Education, by virtue of his
employment with the Board of Education and did not take part in or vote on any
questions in this regard or attempt in any way to influence the voting on such
questions.
Councillor Gallo declared an interest in item 6 - PL08-056 – Proposed Alterations
to the Wellington Street Centre Median, due to having a family member who is
employed with the anchor tenant, and did not take part in or vote on any
questions in this regard or attempt in any way to influence the voting on such
questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Additional Material for Delegation a)
Ms Susan Dobson, The Women’s Support Network of York Region
Re: “Sexual Harassment Awareness Week”
Additional Material for Delegation b)
Ms Yvonne Cattrall, Aurora Selkies Swim Club
Re: Request for Equal Rights for Pool Use in Aurora
General Committee Report No. 08-25 Page 2 of 9
Tuesday, June 3, 2008
NEW Delegation d)
Mr. John McGovern, Rice Commercial Group
Mr. Anthony Longo, Longo’s Brothers Food Market
Ms Kate Holloway, Carbonzero
Mr. Michael Rice, Rice Commercial Group
Re: Item 6 – PL08-056 - Proposed Alterations to the Wellington
Street Centre Median between John West Way
and Bayview Avenue
Associated with an Application for Site Plan Approval
NEW Delegation e)
Ms Diane Silverio
Re: Item 2(8) – TSAC08-03 – Traffic Safety Advisory Committee
Meeting Minutes
Obstructions on Pinnacle Trail
Additional Material for Item 6
PL08-056 - Proposed Alterations to the Wellington Street
Centre Median between John West Way and
Bayview Avenue
Associated with an Application for Site Plan Approval
CARRIED
III ADOPTION OF PREVIOUS MINUTES
Special General Committee – Audit Committee Meeting Minutes
No. 08-23, Tuesday, May 20, 2008
General Committee Meeting Minutes, 08-24, May 20, 2008
General Committee recommends:
THAT the Special General Committee – Audit Committee Meeting minutes
08-23, held on Tuesday, May 20, 2008 and the General Committee
Meeting minutes 08-24, held of Tuesday, May 20, 2008 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 4, 6, 7, 10, 12, 14 and 15 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. HAC08-04 – Heritage Advisory Committee Meeting Minutes
May 12, 2008
THAT the Heritage Advisory Committee Meeting minutes from the May 12,
2008 meeting, be received and the recommendations contained therein be
approved.
General Committee Report No. 08-25 Page 3 of 9
Tuesday, June 3, 2008
3. LSAC08-05 – Leisure Services Advisory Committee Meeting Minutes
May 15, 2008
THAT the Leisure Services Advisory Committee Meeting minutes from the
May 15, 2008 meeting, be received and the recommendations contained
therein be approved.
5. PW08-023 – Award of Contract for Consulting Services -
Reconstruction of Sections of Mary Street and
Industry Street – Results of Request for Proposals
THAT the Director of Public Works be authorized to sign an Engineering
Agreement with Totten Sims Hubicki Associates Limited (TSH) for the
provision of consulting services for the preliminary and detail design for
the reconstruction of Mary Street from Industrial Parkway South to
Industry Street and Industry Street from Mary Street to the Sheppard’s
Bush Conservation Area property limit, at a cost not to exceed $41,265,
exclusive of G.S.T.; and
THAT the variance in the amount of $6,265 be funded from the available
portion of the design of the reconstruction of Richardson Drive, Lee Gate,
Hutchinson Road, Patrick Drive, and Webster Road.
8. PL08-058 – Application for Site Plan Approval
1207309 Ontario Inc. (Magna)
Concession 2 E.Y.S. Part Lots 19 and 20
File D11-02-08`
THAT report PL08-058 be received as information; and
THAT, subject to the resolution of all outstanding issues and the
submission of all fees and securities, Council authorize the Director of
Planning and Development Services to execute a site plan agreement
between the owner and the Town of Aurora to construct a 3 storey Arts
and Education building.
9. PL08-059 – Application for Site Plan Approval
1435231 Ontario Inc. (Veritime Inc.)
159 and 191 Don Hillock Drive
File D11-03-08
THAT report PL08-059 be received as information; and
THAT, subject to the resolution of all outstanding issues and the
submission of all fees and securities, Council authorize the Director of
Planning and Development Services to execute a site plan agreement
between the owner and the Town of Aurora to construct a 8,400m2
(90,400ft2) multi-unit industrial building.
11. Memorandum from the Director of Corporate Services
Re: Special General Committee – Audit Committee Meeting
THAT the Special General Committee – Audit Committee meeting be
rescheduled to Tuesday, June 24, 2008 beginning at 7:00 p.m. prior to the
regular Council meeting.
General Committee Report No. 08-25 Page 4 of 9
Tuesday, June 3, 2008
13. Notice of Motion tabled by Councillor Gaertner
Re: Nokiidaa Trail
THAT staff be requested to provide a report on the status of the linkage for
the Nokiidaa Trail between the Town of Aurora and the Town of
Newmarket.
CARRIED
VI DELEGATIONS
(a) Ms Susan Dobson of the Women’s Support Network
of York Region
Re: Sexual Harassment Week
The delegate was not in attendance.
(b) Ms Yvonne Cattrall, Aurora Selkies Swim Club
Re: Request for Equal Rights for Pool Use in Aurora
Ms Yvonne Cattrall addressed General Committee to request equal
access to prime pool time, specifically after school and early evening
weekday hours. Ms Cattrall requested additional prime time pool hours
(one or two lanes) beginning in September 2008 as follows: Wednesdays
and Fridays from 6:00 a.m. to 7:30 a.m., and Mondays, Tuesdays,
Wednesdays or Thursdays from 6:00 p.m. to 7:00 p.m. all at the Aurora
Recreation Complex.
General Committee recommends:
THAT the comments of the delegate, and the additional material provided,
be referred to the Director of Leisure Services for a report.
CARRIED
(c) Ms Rosemary Park, Chair, Board of Directors
York Region Community Foundation
Re: Local Donor Funding for Non-Profit Sports Groups
Ms Rosemary Park addressed General Committee to request that the
Town of Aurora support the concept of, and assist in the administration of
flow-through funding from endowment funds established by local donors
for non-profit sports associations in Aurora.
General Committee recommends:
THAT the comments of the delegate be received and referred to the
Director of Financial Services for a report, in consultation with the Director
of Leisure Services.
CARRIED
General Committee recommends:
THAT Delegation e) – Ms Diane Silverio be brought forward at this time.
CARRIED
General Committee Report No. 08-25 Page 5 of 9
Tuesday, June 3, 2008
(e) Ms Diane Silverio
Re: Item 2(8) – TSAC08 -03 – Traffic Safety Advisory Committee
Meeting Minutes
Obstructions on Pinnacle Trail
(Added Item)
The delegate was not in attendance.
(d) Mr. John McGovern, Rice Commercial Group
Mr. Anthony Longo, Long’s Brothers Food Market
Ms Kate Holloway, Carbonzero
Mr. Michael Rice, Rice Commercial Group
Re: Item 6 – PL08-056 - Proposed Alterations to the
Wellington Street Centre Median between
John West Way and Bayview Avenue
Associated with an Application for Site Plan Approval
(Added Item)
Mr. John McGovern, Rice Commercial Group, addressed General
Committee to provide an overview of the comments received pertaining to
installing a full-turns, signalized intersection on Wellington Street East, just
west of Bayview Avenue. Mr. McGovern advised that York Region has
provided approval, that Public Works confirmed it is technically feasible,
that Central York Fire Services initially stated that right-in, right-out only
would not be acceptable and that there would be no financial obligations
to the Town of Aurora. From an environmental standpoint, Mr. McGovern
advised that, based on findings by Carbonzero, there would be emissions
reduction from the proposed new entranceway as well as a reduction in
traffic from both eastbound and westbound lanes. Mr. McGovern also
cited other benefits of a full-turns access, such as convenient and safe
access into the site; safe mid-block pedestrian crossing for the Holland
Rive Trail; and “best case” scenario access for EMS and fire protection.
Mr. Ed Waite, Bank of Montreal, addressed General Committee in support
of the full-turns access, advising that a condition of the deal for the Bank
of Montreal was that the full-turns access would be possible. Mr. Waite
advised that this access is necessary in order to be competitive with other
sites.
Ms Kate Holloway, Carbonzero, addressed General Committee to advise
that the effect of a full-turns access was studied and that the calculations
provided by the Rice Commercial Group are correct.
Mr. Anthony Longo, Longo’s Brothers Food Market, addressed General
Committee in support of the full-turns access. Mr. Longo indicated that
three factors are considered when looking for an appropriate location for a
Longo’s store: demographic fit, growing community and physical site.
Within the physical site, Mr. Longo stated, factors which are considered
are: sufficient parking, ease for customers to find the location and ease of
access. Mr. Longo stated that, since over 65% of customers are expected
to be arriving from the west, a full-turns access would be extremely
important for ease of access into the site.
Mr. Michael Rice, Rice Commercial Group, addressed General Committee
to advise that he had originally neglected to address the matter of a full-
turns access to the site, as he had underestimated two things: the resolve
of staff to protect the median, and the need for the tenants to have a full-
turns access. Mr. Rice reinforced the fact that a significant investment
would be made by the Rice Group to alter the median.
General Committee Report No. 08-25 Page 6 of 9
Tuesday, June 3, 2008
General Committee recommends:
THAT the comments of the delegates be received for information.
CARRIED
General Committee recommends:
THAT item 6 be brought forward for discussion.
CARRIED
Councillor Gallo, having previously declared an interest in item 6, did not take part in or
vote on any questions in this regard or attempt in any way to influence the voting on
such questions.
6. PL08-056 – Proposed Alterations to the Wellington Street
Centre Median between John West Way and
Bayview Avenue, Associated with an Application for
Site Plan Approval
15320 Bayview Avenue Holdings Limited
15320 Bayview Avenue, Aurora
File D11-03-07
General Committee recommends:
THAT Council support a full-turns signalized intersection along Wellington
Street, designed in accordance with the design parameters outlined by the
Region of York.
DEFEATED
General Committee recommends:
THAT the proposal by 15320 Bayview Avenue Holdings Limited for a full-
turns intersection on Wellington Street from the lands known municipally
as 15320 Bayview Avenue resulting in changes to the centre median and
landscaping along Wellington Street from Bayview Avenue to John West
Way not be supported.
CARRIED
General Committee recommends:
THAT to facilitate the proposal by 15320 Bayview Avenue Holdings
Limited to achieve enhanced access to the subject lands, a right-in/right-
out access from Bayview Avenue be approved in addition to the right-
in/right-out access from Wellington Street.
CARRIED
General Committee recommends:
THAT the Region of York be informed of the Town’s position with respect
to the proposal by 15320 Bayview Avenue Holdings Limited (with respect
to a full-turns intersection).
CARRIED
General Committee Report No. 08-25 Page 7 of 9
Tuesday, June 3, 2008
General Committee recommends:
THAT item 10 be brought forward for discussion.
CARRIED
10. PL08-051 – Application for Site Plan Approval
2163198 Ontario Inc. (Mainstay Suites Hotel)
4 Don Hillock Drive
File: D11-06-08
General Committee recommends:
THAT staff report back to Council before authorizing the Mayor and
Clerk to execute the site plan agreement; and
THAT a report be provided to Council on the final building elevations
addressing any comments made by Council.
CARRIED
General Committee recommends:
THAT items 14 and 15 be brought forward for discussion.
CARRIED
14. CS08-023 – Graffiti Abatement Program Funding
General Committee recommends:
THAT report CS08-023 be received as information; and
THAT Council approve the hiring of two summer students to undertake
graffiti removal from public facilities in Town; and
THAT Council approve funding in the amount of $6,326, conditional on
staff completing the sponsorship agreement with the Federal Government
through Service Canada; and
THAT funding for this program be provided through the Operating Budget
Contingency Account; and
THAT a letter be sent to the utility companies seeking permission for
the Town to remove graffiti from their utility boxes and requesting
contribution towards the cost of graffiti removal.
CARRIED
General Committee recommends:
THAT the meeting be extended past 10:30 p.m.
CARRIED
General Committee Report No. 08-25 Page 8 of 9
Tuesday, June 3, 2008
15. Motion Tabled by Councillor Collins-Mrakas
Re: Sustainable Landscaping Provisions
General Committee recommends:
THAT the matter be deferred to the June 10, 2008 Council meeting.
CARRIED
Councillor Collins-Mrakas left the meeting at 10:45 p.m.
4. PW08-019 – Introduction of a “Bag Tag” System
General Committee recommends:
THAT the matter be deferred to the June 17, 2008 General Committee
meeting..
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. TSAC08-03 – Traffic Safety Advisory Committee Meeting Minutes
May 14, 2008
General Committee recommends:
THAT the Traffic Safety Advisory Committee Meeting minutes from the
May 14, 2008 meeting, be received and the recommendations contained
therein be approved.
CARRIED
Councillor McRoberts, having previously declared an interest in item 7, did not take part
in or vote on any questions in this regard or attempt in any way to influence the voting
on such questions.
7. PL08-057 – Application for Minor Site Plan Approval
York Region Board of Education
60 Wellington Street West
Blocks C and D, Plan 517 and Lot 7 and Part of Lots 6 and 8
Part 1, 2, 5, 6, 7, 10 and 11 on Plan 65R-13015
File D11-04-08
General Committee recommends:
THAT report PL08-057 regarding the expansion to the parking lot at the
York Region Board of Education (Aurora Education Centre) offices be
received as information.
CARRIED
General Committee Report No. 08-25 Page 9 of 9
Tuesday, June 3, 2008
12. Memorandum from the Director of Corporate Services
Re: Replacement Committee Appointments
General Committee recommends:
THAT the matter be referred back to staff to review any other
committee openings that may occur.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
None
X CLOSED SESSION
None
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:08 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-25 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, JUNE 10,
2008, WITH THE EXCEPTION OF ITEMS 6, 8 AND 10 WHICH W ERE DISCUSSED
AND APPROVED AS AMENDED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK