MINUTES - General Committee - 20080520
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 08-24
Council Chambers
Aurora Town Hall
Tuesday, May 20, 2008
ATTENDANCE
COMMITTEE MEMBERS Councillor Gaertner in the Chair; Mayor Morris,
Councillors Buck, Collins-Mrakas, Granger,
McRoberts and Wilson
MEMBERS ABSENT Councillor MacEachern; 1 vacant office
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Leisure Services,
Director of Planning, Director of Public Works,
Director of Financial Services/Treasurer, and
Council/Committee Secretary
Councillor Gaertner called the meeting to order at 7:05 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared an interest with respect to item 3, bullet point 2,
regarding playing fields owned by the Board of Education, due to his employment
with the Board of Education, and did not take part in or vote on any questions in
this regard or attempt in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additions, be approved as presented:
Delegation a) – Adrian Gyulay - WITHDRAWN
NEW Delegation d) – Mr. Mark Holmes
Re: Item 18 - PW08-021 – Yonge Street and Wellington Street
Intersection - Request/Progress Report
CARRIED
III ADOPTION OF PREVIOUS MINUTES
1. General Committee Meeting Minutes, 08-22, May 6, 2008
General Committee recommends:
THAT the General Committee Meeting minutes 08-22 be adopted.
CARRIED
General Committee Report No. 08-24 Page 2 of 7
Tuesday, May 20, 2008
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 3, 8, 13, 15, 16, 18, 19 and 20 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
4. EAC08-04 – Environmental Advisory Committee Meeting Minutes
April 3, 2008
THAT the Environmental Advisory Committee Meeting minutes from the
April 3, 2008 meeting be received and the recommendations contained
therein be approved.
5. HAC08-03 – Heritage Advisory Committee Meeting Minutes
April 14, 2008
THAT the Heritage Advisory Committee Meeting minutes from the April
14, 2008 meeting be received and the recommendations contained therein
be approved.
6. EAC08-05 – Environmental Advisory Committee Meeting Minutes
May 1, 2008
THAT the Environmental Advisory Committee Meeting minutes from the
May 1, 2008 meeting be received and the recommendations contained
therein be approved.
7. AAC08-03 – Accessibility Advisory Committee Meeting Minutes
May 7, 2008
THAT the Accessibility Advisory Committee Meeting minutes from the May
7, 2008 meeting be received and the recommendations contained therein
be approved.
9. PL08-048 – Official Plan Amendment
Bill 51 – Site Plans
File D09-01-08
THAT General Committee receive as information, the following overview
of Official Plan Amendment Application D09-01-08, scheduled for a Public
Planning Meeting to be held on June 25, 2008 at the earliest.
General Committee Report No. 08-24 Page 3 of 7
Tuesday, May 20, 2008
10. PL08-049 – Zoning By-law Amendment Application
Monopoli Holdings Inc.
144 Wellington Street East
Plan 107, Part of Lots 4 and 5
File D14-07-08
THAT General Committee receive as information the following overview of
Zoning By-law Amendment Application D14-07-08 scheduled for a Public
Planning Meeting to be held on June 25, 2008.
11. PL08-055 – Planning Applications Status List
THAT the Planning Applications Status List be received as information.
12. CS08-021 – Council Pending List
THAT report CS08-021 be received for information purposes.
14. LS08-028 – Selection of the Aurora Rotary Club for the
Management of all Town Event Beer Gardens 2008
THAT General Committee approve the selection of the Aurora Rotary Club
for the management of all Town Event Beer Gardens for 2008.
17. FS08-027 – Creation of a Fire Service Training Obligatory
Reserve Fund
THAT the $155,000 in the Deferred Revenue Account be transferred to a
new Reserve Fund to be known as the Fire Service Training Obligatory
Reserve Fund; and
THAT the funds be used as the Town of Aurora’s share of any capital
projects for training initiatives budgeted by Central York Fire Services.
CARRIED
VI DELEGATIONS
2. (a) Mr. Adrian Gyulay
Re: Noise and Vibration Issue
This delegation was withdrawn from the agenda.
(b) Mr. Kyle Tobin
Re: Item 3 – Pesticide Report and Draft By-law
The delegate was not in attendance.
(c) Ms Gloria Marsh
Re: Item 3 – Pesticide Report and Draft By-law
Ms Gloria Marsh addressed General Committee in support of the draft Pesticide
By-law, although she expressed concerns pertaining to possible exemptions for
Town owned properties, playing fields and parks and suggested that Town
facilities not be exempted from pesticide use.
General Committee Report No. 08-24 Page 4 of 7
Tuesday, May 20, 2008
General Committee recommends:
THAT the comments of the delegate be received and referred to item 3 on
the agenda.
CARRIED
(d) Mr. Mark Holmes
Re: Item 18 – PW08-021 – Yonge Street and Wellington Street
Intersection - Request/Progress Report
Mr. Mark Holmes addressed General Committee to request that the Town take
immediate action in order to implement a right turn lane, southbound on Yonge
Street at Wellington Street. Mr. Holmes indicated that he is not in favour of
tearing down buildings or eliminating parking along Yonge Street , and requested
that a decision be made without requesting additional input from the Region of
York.
General Committee recommends:
THAT the comments of the delegate be received and referred to item 18
on the agenda.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Councillor McRoberts, having previously declared an interest in item 3, bullet 2, did not
take part in the discussion in this regard.
3. Memo from the By-law Services Co-ordinator
Re: Pesticide By-law
General Committee recommends:
THAT the proposed Pesticide By-law be enacted, with the following
amendments:
Removal of the following from section 2.2:
- (k) On Town owned parks
- (l) On Town owned properties
- (m) On Town owned playing fields
Inclusion of a definition for “playing field” in the by-law; and
THAT the by-law be extensively circulated to all interested
stakeholders including residents, property owners, the landscaping
and forestry industries and the golf course industry; and
THAT staff be directed to go forward with a comprehensive
education campaign to notify all residents of the provisions of the
by-law this year prior to its implementation in 2009; and
THAT the by-law come into force effective January 1, 2009; and
General Committee Report No. 08-24 Page 5 of 7
Tuesday, May 20, 2008
THAT the by-law be reviewed, should the provincial government be
successful in bringing forward province-wide legislation on the
application of cosmetic pesticides in Ontario, as outlined in Bill 64.
CARRIED
General Committee recommends:
THAT item 18 be brought forward for discussion.
CARRIED
18. PW08-021 – Yonge Street and Wellington Street Intersection -
Request/Progress Report
General Committee recommends:
THAT the Town of Aurora request that the Region of York complete
additional studies outlined in this report in support of identifying options for
traffic improvement at the Yonge Street and Wellington Street intersection;
and
THAT the Region of York be requested to present their findings to Town of
Aurora Council and interested public members; and
THAT this report be forwarded to the Region of York Chief Administrative
Officer and the Transportation and Works Committee Chair for referral to
Regional staff.
CARRIED
8. PL08-042 – Downtown Secondary Plan and Southeast Old
Aurora Heritage Conservation District Study
General Committee recommends:
THAT the matter be referred back to staff for a further report.
CARRIED
13. LS08-027 – Canadian Diabetes Association Agreement
General Committee recommends:
THAT Council authorize the Mayor and Clerk to enter into a Letter of
Agreement with the Canadian Diabetes Association for the provision of a
drop box at the Aurora Community Centre.
DEFEATED
15. FS08-015 – Pre-Audit 2007 Surplus
General Committee recommends:
THAT report FS08-015 be received; and
THAT the additional operating surplus to that previously reported be
transferred to the Allowance for Bad Debt account.
CARRIED
General Committee Report No. 08-24 Page 6 of 7
Tuesday, May 20, 2008
16. FS08-025 – Income and Expense Report on Stronach Aurora
Recreation Complex
General Committee recommends:
THAT report FS08-025 be received for information; and
THAT the Stronach Aurora Recreation Complex project be charged
building permit fees for the project.
CARRIED
19. Memorandum from the Director of Public Works
Re: Approval of Public Input Advertisement for Investigating
Options for Implementing a Train Anti -Whistle Policy
General Committee recommends:
THAT General Committee endorse the advertisement for soliciting public
feedback on the interest for a train anti-whistle policy in the Town of
Aurora.
CARRIED
20. FS08-024 – Capital Budget Report to April 22, 2008
General Committee recommends:
THAT report FS08-024 be received for information; and
THAT the budget adjustments as identified on Attachment 2 of the report
be approved.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Collins-Mrakas gave Notice of Motion regarding the greening of the
Town of Aurora’s Procurement Policy.
Councillor Collins-Mrakas gave Notice of Motion regarding sustainable
landscaping requirements.
Mayor Morris requested that the Director of Public Works extract items from the
pending list pertaining to Yonge Street and Wellington Street, in order to include
them in the next report.
Councillor Gaertner gave Notice of Motion regarding a request for an update on
the trail connection between Newmarket and Aurora.
Mayor Morris advised that Councillor MacEachern is not in attendance for this
meeting due to a family loss.
General Committee Report No. 08-24 Page 7 of 7
Tuesday, May 20, 2008
X CLOSED SESSION
Personal and Legal Matters
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider legal
matters relating to Westhill Redevelopment Company Ltd., the Dical
property, telephone logs, solicitor/client privilege opinions and personal
matters regarding identifiable individuals.
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:15 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-24 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, MAY 27,
2008, WITH THE EXCEPTION OF ITEM 3 WHICH WAS DEFERRED AND ITEMS 15
AND 19 WHICH WERE REFERRED BACK TO STAFF.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK