MINUTES - General Committee - 20080415
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 08-19
Council Chambers
Aurora Town Hall
Tuesday, April 15, 2008
ATTENDANCE
COMMITTEE MEMBERS Councillor McRoberts in the Chair; Mayor Morris,
Councillors Buck (left at 10:52 p.m.), Collins-Mrakas,
Gaertner, Granger, Marsh, MacEachern, and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor, and Council/Committee
Secretary.
Councillor McRoberts called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional item, be approved:
Delegation b) – Mr. Dave Giroux, Aurora Minor Ball
Re: Request for Increase in Number of Ball Diamond Facilities
CARRIED
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes 08-15
Monday, March 24, 2008
Special General Committee Meeting Minutes No. 08-16
Monday, March 31, 2008
General Committee Meeting Minutes No. 08-17,
April 1, 2008
General Committee Report No. 08-19 Page 2 of 9
Tuesday, April 15, 2008
General Committee recommends:
THAT the Special General Committee Meeting minutes 08-15, 08-16 and
General Committee Meeting minutes 08-17 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 4, 5, 9, 10, 11, 12, 13, 15, 17, 18 and 19 were identified for
discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
3. LSAC08-03 – March 20, 2008 Leisure Services Advisory Committee Meeting
No. 08-03
THAT the Leisure Services Advisory Committee Meeting minutes from the
March 20, 2008 meeting No. 08-03 be received and the recommendations
contained therein be adopted.
6. PL08-024– Release for Registration
St. John’s Road Development Corp.
Part of Lots 24 and 25 Concession 2 EYS
File D12-00-1A
THAT the Mayor and Clerk be authorized to execute a Subdivision
Agreement between The Corporation of the Town of Aurora and St. John’s
Road Development Corp. in accordance with the draft approved
conditions dated August 3, 2001, as revised by Order of the Ontario
Municipal Board on July 26, 2006 subject to the provision of financial
payments and securities as set out on Schedules "K" and "L" of the
Agreement substantially in the form attached; and,
THAT the Mayor and Clerk be authorized to execute all documents
necessary to give effect to same.
7. PL08-032 – Zoning By-law Amendment Application
Coland Developments Inc.
230 Wellington Street East
Lots 6 & 7, Part of Lots 2, 3, 4 & 5, Part of Reserved Part of Centre
Street, Registered Plan 231
File D14-05-08
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-05-08 scheduled for a Public Planning
Meeting held on May 28, 2008.
General Committee Report No. 08-19 Page 3 of 9
Tuesday, April 15, 2008
8. PW08-015 – Award of Tender PW2008-03 - Reconstruction of
Hawthorne Lane
THAT Tender PW2008-03 - Reconstruction of Hawthorne Lane be
awarded to C. Valley Paving Ltd. at its tendered price of $368,680.90,
excluding GST; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and C. Valley
Paving Ltd. for the reconstruction of Hawthorne Lane.
14. Correspondence from the Ministry of Citizenship and Immigration
Re: Nominations for the 2008 Lincoln M. Alexander Award
THAT the item be received for information.
16. Correspondence from Ms. Andrea Horwath M.P.P. Hamilton Centre
Re: Municipal Finances - Statement to the Ontario Legislature
(Tabled by Mayor Morris)
THAT the item be received for information.
CARRIED
VI DELEGATIONS
(a) Ms Mary-Frances Turner, Vice-President of York Region
Rapid Transit Corporation
Re: North Yonge/Davis Drive Class EA - Rapid Transit Alignments
The delegate was not in attendance.
(b) Mr. Dave Giroux, Aurora Minor Ball
Re: Request for Increase in Number of Ball Diamond Facilities
Mr. Dave Giroux addressed Council on behalf of the Aurora Minor Ball
Association to request an additional senior ball diamond in 2009. Mr. Giroux
advised that the current number of available diamonds is inadequate for the
increasing number of players in Aurora. Mr. Giroux also advised that the 2003
Master Recreation Plan indicated that a second full size diamond would be
required in 2008, as well as a lighted senior softball diamond in 2009. Further to
Mr. Giroux’s request for an additional diamond, he also advised that there is a
requirement for a clubhouse, which would be used for equipment storage,
coaches clinics and player development. To this end, Mr. Giroux thanked the
Town for recently allowing the association to use the former hydro building for its
equipment storage.
General Committee recommends:
THAT the comments of the delegate be received for information; and
THAT the presentation and request be referred to staff to provide a report
identifying possible sites for a ball diamond, on lands which the Town
owns, for the immediate needs of the Minor Ball Association; and
THAT the comments of the delegate be referred to the Master Recreation
Plan consultant.
CARRIED
General Committee Report No. 08-19 Page 4 of 9
Tuesday, April 15, 2008
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
General Committee recommends:
THAT items 5 and 15 be brought forward for discussion.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
5. ADM08-004 – Ontario Power Authority – Power Generation and
Transformation in the Town of Aurora
General Committee recommends:
THAT report ADM08-004 be received for information; and
THAT Mayor Morris and Councillor Gaertner represent Council at the
meetings of the Markham/Aurora Hydro Task Force.
CARRIED
15. Correspondence from Mr. Richard Johnson
Re: OPA (complete article to be distributed at meeting)
(Tabled by Mayor Morris)
General Committee recommends:
THAT the item be received for information.
CARRIED
1. Council Priority List Update
General Committee recommends:
THAT this item be deferred to a future meeting.
CARRIED
2. ART08-03 – March 27, 2008 Arts and Culture Advisory Committee Meeting
No. 08-03
General Committee recommends:
THAT the Arts and Culture Advisory Committee Meeting minutes from the
March 27, 2008 meeting 08-03 be received and the recommendations
contained therein be approved, except for the following motion:
THAT It be recommended to Council that, in order to ensure
that the best and most efficient development and
implementation of Aurora’s arts, culture and heritage, Council
be requested to promptly consider providing, under the
direction of the Director of Financial Services/Treasurer,
immediate additional skilled human resources necessary to
support the Heritage Centre during the period from the current
General Committee Report No. 08-19 Page 5 of 9
Tuesday, April 15, 2008
planning stage until its opening, or the implementation of its
governance structure, whichever comes first.
CARRIED
General Committee recommends:
THAT item12 be brought forward for discussion.
CARRIED
12. FS08-016 – 2008 Water, Wastewater, Storm Sewer and Sewage Pumping
Station Budget and Rates
General Committee recommends:
THAT Council approve the 2008 Water, Wastewater, Storm Sewer and
Sewage Pumping Station Budgets as presented with net expenditures
totalling $10,867,706; and
THAT Council approve the 2008 Retail Water rate of $1.0047 per cubic
meter and the Retail Wastewater rate of $0.8479 per cubic meter of water
consumed for all bills issued on and after May 1, 2008; and
THAT Council approve the 2008 Flat Rate Storm Sewer charge of $3.76
per unit per month for Residential and Condominium properties and
$49.96 per unit per month for metered Commercial/Industrial and Multi-
Residential properties for all bills issued on and after May 1, 2008; and
THAT Council approve the 2008 Flat Rate Sewage Pumping Station
charge for each of the 163 users of the Ballymore Sewage Pumping
Station of $10.03 per month on all bills issued on and after May 1, 2008;
and
THAT Council approve the 2008 Flat Rate Sewage Pumping Station
charge for each of the 246 users of the Bayview Vandorf Sewage
Pumping Station of $6.89 per month on all bills issued on and after May 1,
2008; and
THAT Council approve the 2008 Flat Rate Sewage Pumping Station
charge for each of the 102 users of the Brentwood Sewage Pumping
Station of $15.26 per month on all bills issued on and after May 1, 2008;
and
THAT Council approve the 2008 Bulk Purchase Water Rate of $1.8526
per cubic meter on all bills issued on and after May 1, 2008; and
THAT the necessary by-law to implement the 2008 Water, Wastewater,
Storm Sewer and Sewage Pumping Station Rates be enacted at the
Council meeting scheduled for Tuesday, April 22, 2008 for all bills issued
on or after May 1, 2008.
CARRIED
General Committee Report No. 08-19 Page 6 of 9
Tuesday, April 15, 2008
4. Joint Council Committee Meeting Minutes – Central York Fire Services
March 18, 2008
General Committee recommends:
THAT Council receive the Joint Council Committee Meeting Minutes –
Central York Fire Services of March 18, 2008 and the following
recommendations be approved:
The Joint Council Committee recommends to the Councils of Newmarket
and Aurora:
1. THAT Fire Services Report 2008-05 dated March 4, 2008 dealing
with the final report on “Exercise Rising Waters” and the change to
an “Incident Management System” approach to dealing with
emergencies be received for information purposes;
2. AND THAT the Community Emergency Management
Coordinator/Fire Chief be authorized to take the steps required to
prepare the Municipal Emergency Plans and staff to operate under
the Incident Management System in use by the Region of York, and
which will be introduced by the Province of Ontario in the near
future;
3. AND THAT the final report on “Exercise Rising Waters” be adopted.
General Committee considered the following amendment:
Notwithstanding Schedule D of By-law 2001-146, that Council advise
the Joint Council Committee – Central York Fire Services (JCC) that,
due to the magnitude of the current operating surplus, that the pro-
rated percentage share of the reserve be returned to the Town of
Aurora.
CARRIED
The main recommendation was CARRIED AS AMENDED.
9. PW08-016 – Award of Tender PW2008-13 - Supply and Delivery of
2 Four Wheel Drive, Rubber Tire, Extend-a-Hoe, Backhoe
Loaders, Complete with Options
General Committee recommends:
THAT Tender No. PW2008-13 - Supply and Delivery of 2 Four Wheel
Drive, Rubber Tire, Extend-a-Hoe, Backhoe Loaders Complete with
Options be referred back to staff for further review.
CARRIED
10. LS08-012– Stronach Aurora Recreation Complex
General Committee recommends:
THAT the report be referred to staff to establish standards for
sponsorship signs.
CARRIED
General Committee Report No. 08-19 Page 7 of 9
Tuesday, April 15, 2008
11. LS08-019 – Sheppard’s Bush Property Use Amending Agreement
General Committee recommends:
THAT Council authorize the Mayor and Clerk to execute the Sheppard’s
Bush Property Use Amending Agreement between the Town of Aurora
and the Lake Simcoe Region Conservation Authority.
CARRIED
13. FS08-017 – Water/Wastewater 2007 Surplus/Deficit
General Committee recommends:
THAT the 2007 Water/Wastewater deficit of $201,114.66 be recovered
from the Water/Wastewater Reserve Fund; and
THAT the 2007 Storm Sewer surplus of $171.99 be transferred to the
Storm Sewer Reserve Fund.
CARRIED
17. E-mail from Councillor Buck to Resident
Re: Society of York Region Artists (S.O.Y.R.A.)
(Tabled by Mayor Morris)
General Committee recommends:
THAT the item be received for information.
CARRIED
General Committee recommends:
THAT the meeting be extended until 11:00 p.m.
CARRIED
General Committee recommends:
THAT staff report to Council who the staff members are which were
identified in the e-mail sent by Councillor Buck; and
THAT Councillor Buck be asked to apologize for comments made in
her e-mail, as well as retract the comments made with respect to
staff.
CARRIED
18. Memorandum from the Director of Public Works
Re: Approval of Public input advertisement for Winter Windrow Program
General Committee recommends:
THAT Council endorse the attached advertisement for soliciting public
feedback on the interest for a winter snowplow windrow removal program
for seniors and physically challenged residents of the Town of Aurora; and
General Committee Report No. 08-19 Page 8 of 9
Tuesday, April 15, 2008
THAT the advertisement clearly indicate that the program is
“proposed”, directed at those who are “65 and over” and that “the
Town is considering” the program.
CARRIED
19. Motion from Councillor McRoberts
Re: Heritage Interim Program Manager for the Aurora Heritage Centre
(Notice of Motion was provided at the April 8, 2008 Council meeting)
General Committee recommends:
THAT the resolution be received; and
THAT the Director of Leisure Services and Director of Financial
Services meet with Cathy Milloy to discuss which tasks should be
completed at this time and report back to Council.
CARRIED
X CLOSED SESSION
Personal Matter
General Committee recommends:
THAT this matter be deferred to a future meeting.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Marsh advised that Habitat for Humanity has found a location for the
restore in the old Tenatronix building on Davis Drive and that further review for a
site in Aurora will take place.
Councillor Wilson raised the issue of Bingo World closing, which will affect this
year’s budget and asked how this would be handled in relation to next week’s
budget and also whether any additional items would be added to the budget
discussion.
Mayor Morris expressed concerns regarding the impact the closure of the Bingo
hall would have on the user charities.
Councillor Gaertner invited Mayor and Council to attend the Arts and Culture
Advisory Committee meeting on Thursday, April 24, 2008 to hear Mr. Ian Ross
speak, who is the Director of the Burlington Arts Centre.
Councillor MacEachern requested that no new items be added for consideration
at next week’s budget discussion.
General Committee Report No. 08-19 Page 9 of 9
Tuesday, April 15, 2008
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:15 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-19 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, APRIL 22,
2008, WITH THE EXCEPTION OF ITEM 9, WHICH WAS DISCUSSED AND
APPROVED AS ORIGINALLY PRESENTED AND ITEM 19, WHICH WAS APPROVED
AS AMENDED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK