MINUTES - General Committee - 20080506,.,.-::=-~
AURORA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 08-22
Council Chambers
Aurora Town Hall
Tuesday, May 6, 2008
ATTENDANCE
COMMITTEE MEMBERS
MEMBERS ABSENT
OTHER ATTENDEES
Councillor MacEachern in the Chair; Mayor Morris,
Councillors Buck, Collins-Mrakas, Gaertner (left at
8:00 p.m. and returned at 10:23 p.m.), Granger,
McRoberts and Wilson
(1 vacant office)
Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Leisure Services,
Director of Planning, Director of Public Works,
Director of Financial Services/ Treasurer, and
Council/Committee Secretary.
Councillor MacEachern called the meeting to order at 7:00 p.m.
I DE CLARA T/ONS OF PECUNIARY INTEREST
Councillor MacEachern declared an interest regarding item 4 on the Closed
Session agenda and advised that she would not be participating in the
discussion.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
~ Delegation b)-Change in Speaker
Mr. Larry Palmer, Executive Director
Community Living
~ Additional Information-Delegation c)
~ New Delegation d)
Mr. Don Dussault-Manager, Real Estate Development
Imperial Oil Limited
Re: Item 17-PLOS-039-Full Service Gasoline Pumps
~ New Delegation e)
Mr. Claudio Brutto
Re: Item 14-PLOS-034-Approval of Regional Official Plan Amendment
No. 53 for the Aurora 2C Planning Area
General Committee Report No. 08-22
Tuesday, May 6, 2008
~ New Item 31
Page 2 of 12
LSACOB-04 -Leisure Services Advisory Committee Meeting Minutes
April17. 2008
CARRIED
Ill ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes, 08-18, April7, 2008
General Committee Meeting Minutes, 08-19, April15, 2008
General Committee recommends:
THAT the Special General Committee Meeting minutes 08-18 ·and the
General Committee Meeting minutes 08-19 be adopted.
CARRIED.
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1. 6. 8. 9. 11, 14, 16, 17, 21, 22, 23, 24, 25 and 30 were identified for
discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
2. EDAC08-04-Economic Development Advisory Committee Meeting Minutes
April 10, 2008
THAT the Economic Development Advisory Committee Meeting minutes
from the April 10, 2008 meeting be received and the recommendations
contained therein be approved.
3. GA08-04-Graffiti Abatement Ad Hoc Committee Meeting Minutes
April17, 2008
THAT the Graffiti Abatement Ad Hoc Committee Meeting minutes from the
April 17, 2008 meeting be received and the recommendations contained
therein be approved.
4. ARTS08-04-Arts and Culture Advisory Committee Meeting Minutes
April 24, 2008
THAT the Arts and Culture Committee Meeting minutes from the April 24,
2008 meeting be received and the recommendations contained therein be
approved.
General Committee Report No. 08-22
Tuesday, May 6, 2008
5. CS08-017-Council Pending List
(deferred from April 22, 2008 Council)
THAT report CS08-017 be received for information purposes.
Page 3 of 12
7. FS08-019-2008 Municipal Road and Bridge Infrastructure Investment
(deferred from April 22, 2008 Council)
THAT a by-law be passed to acknowledge the Town of Aurora will receive
$647,113 in provincial funding, as committed through the province's 2008
Municipal Road and Bridge Infrastructure Investment; and
THAT a new Obligatory Reserve fund be established called the Municipal
Road Infrastructure Investment Fund; and
THAT, when the money is received, it be deposited into the Municipal
Road Infrastructure Investment Fund until Council decides on a project in
which to invest these funds.
10. ADM08-008-Aurora Heritage Centre-Termination of Lease
with Aurora Historical Society
THAT the Mayor and Town Clerk be authorized by Council to execute the
attached agreement terminating the lease with the Aurora Historical
Society agreement for the building located at 22 Church Street (the
"Aurora Heritage Centre"), in the Town of Aurora, as attached to report
ADM08-008.
12. LS08-022 -Property Use Agreement
THAT Council authorize the Mayor and Clerk to execute a Property Use
Agreement between the Town of Aurora and 1207309 Ontario Inc.
(Magna) for the year 2008 as required to facilitate the Aurora Youth
Soccer Club's use of the Magna iands.
13. LS08-023-Tender LS2008-29 Asphalt Paving and Concrete Works
for Ada Johnson Park
THAT Council accept the tender submitted by the low bidder, Lincoln
Paving and Contracting Limited for the asphalt paving and concrete
curbing works associated with the construction of Ada Johnson Park.
15. PL08-035-Application for Site Plan Approval
Delrin Investments Inc.
Lot 8, Plan 65M-397 4
224 Don Hillock Drive
File D11-01-08
THAT report PL08-035 be received as information; and
THAT, subject to the resolution of all outstanding issues and the
submission of all fees and securities, Council authorize the Director of
Planning and Development Services to execute a Site Plan Agreement
between the owner and the Town of Aurora to permit the construction of a
single storey, 3,340 square metre (36,000 square feet) industrial building.
General Committee Report No. 08-22
Tuesday, May 6, 2008
18. PL08-041-Draft Plan of Condominium Application
Cherry Hill Park Developments Inc.
125 Don Hillock Drive, Lot 14, Plan 65M-3974
File D07 -01-08A
Page 4 of 12
THAT the proposed Draft Plan of Standard Condominium DO? -01-08A,
prepared by Tom A. Senkus, File 07-94, dated March 7, 2008 be
approved by the Town of Aurora, subject lo Conditions of Approval
attached as Appendix "A" being fulfilled prior to final approval; and
THAT, following the prescribed Draft Plan of Condominium notification
period, staff prepare the requisite Condominium Agreement for signature
by the Owner; and
THAT the Mayor and Clerk be authorized to execute a Condominium
Agreement between The Corporation of the Town of Aurora and Cherry
Hill Park Developments Inc.; and
THAT the Mayor and Clerk be authorized to execute all documents
necessary to give effect to same.
19. PW08-018-Machell Avenue Reconstruction-Tender Results
THAT Council receive report PWOB-018 (Machell Avenue Reconstruction
-Tender Results) for information; and ·
THAT Council approve additional funding in the following amounts for this
project to meet the funding requirements for the Town's agreed portion of
the. project based on the results of the tender issued by the Region of
York:
a) $72,431.56 from the Municipal Capital Reserve; and
b) $129,776.30 from the Water/Sewer Reserve.
20. PW08-020 -Award of Contract for Consulting Services -
Reconstruction of Richardson Drive, Lee Gate,
Hutchinson Road, Patrick Drive and Webster Road
Results of Request for Proposals
THAT the Director of Public Works be authorized to sign an Engineering
Agreement with Cole Engineering Group Ltd. for the provision of
consulting services for the preliminary and detail design for the
reconstruction of Richardson Drive from Murray Drive to Child Drive, Lee
Gate from Richardson Drive to Henderson Drive, H<Jtchinson Road from
Richardson Drive to Patrick Drive, Patrick Drive from Hutchinson Road to
Glass Drive and Webster Road from Hutchinson Road to Patrick Drive at
a cost not to exceed $67,660, exclusive of GST.
26. Correspondence from Mr. Peter Love
Ontario's Chief Energy Conservation Officer
Re: Energy Conservation Week-May 25-31, 2008
THAT the Town of Aurora declare May 25 -31, 2008 Energy
Conservation Week.
27. Correspondence from Parks and Recreation Ontario
Re: Recreation and Parks Infrastructure
THAT the correspondence from Parks and Recreation Ontario be received
for information.
General Committee Report No. 08-22
Tuesday, May 6, 2008
28. Correspondence from the City of Kingston
Re: The Right to Dry Initiative
Page 5 of 12
THAT the correspondence from the City of Kingston regarding The Right
to Dry Initiative be received for information.
29. Correspondence Tabled by Councillor Buck
Re: S.O.Y.R.A. Issue
THAT the correspondence tabled by Councillor Buck regarding the
S.O.Y.R.A. issue be received for information.
31. LSAC08-04-Leisure Services Advisory Committee Meeting Minutes
April17, 2008
THAT the Leisure Services Advisory Committee Meeting minutes from the
April 17, 2008 meeting be received and the recommendations contained
therein be approved.
CARRIED
VI DELEGATIONS
(a) Ms Mary-Frances Turner, Vice President and Mr. David Clark,
Chief Architect-York Region Rapid Transit Corporation
Re: North YongeiDavis Drive Class EA-Rapid Transit Alignments
Ms Mary-Frances Turner addressed General Committee to provide an overview
of future plans regarding rapid transit through Aurora. Mr. David Clark provided
an explanation of how the rapidways would work their way along Yonge Street
through Aurora. ·
General Committee recommends:
THAT the comments of the delegates be received.
CARRIED
(b) Mr. Larry Palmer, Executive Director-Community Living
Re: Community Living Month
Mr. Larry Palmer addressed General Committee to advise of Community Living
Month and to request a proclamation for the month of May. Mr. Palmer provided
a list of events which are taking place, such as:
l> Appetite for Awareness Lunch-Wednesday, May 14, 2008
l> Community Living Day at Queen's Park-Thursday, May 15, 2008
l> Tim Horton's Spring Swing Golf Tournament-Thursday, May 29, 2008
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
General Committee Report No. 08-22
Tuesday, May 6, 2008
(c) Ms Jane Reeves
Page 6 of 12
Re: Item 1 (9)-Traffic Safety Advisory Committee Meeting Minutes
Speed Concern on Cousins Drive
Ms Jane Reeves addressed General Committee to request traffic calming in the
area of Cousins Drive in order to increase safety for residents and visitors to the
area.
General Committee recommends:
THAT the delegate's presentation be referred to the Traffic Safety
Advisory Committee and that the delegate be requested to make a
presentation to the Traffic Safety Advisory Committee.
CARRIED
(d) Mr. Don Dussault, Manager, Real Estate Development, Imperial Oil
Re: Item 17 -PL08-039-Full Service Gasoline Pumps
(Added Item)
Mr. Don Dussault addressed General Committee to advise that Imperial Oil has
made many provisions for full service at their gas stations, including:
>-Accommodating full service requests through prior arrangements
>-Providing a toll free phone number
>-Posting appropriate signage
>-Providing full service at self serve prices
>-Providing wheelchair ramps
>-Providing wide aisles
>-Providing low. accessible gas pumps
>-Speed pass payment capability
Mr. Don Dussault stated that, should a requirement now be put in place that full
service must be provided at this location for six hours per day it would put them
at a competitive disadvantage, as· gas stations which are already operational
would not have this requirement.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
Councillor Gaertner left the meeting at 8:00 p.m.
General Committee recommends:
THAT item 17 be brought forward for discussion.
CARRIED
17. PL08-039-Full Service Gasoline Pumps
General Committee recommends:
THAT the Procedural By-law be waived in order to allow Mr. Don Dussault
to answer further questions.
CARRIED
General Committee Report No. 08-22
Tuesday, May 6, 2008
General Committee recommends:
THAT the staff recommendation not be approved; and
THAT the site plan amendment application proceed; and
Page 7 of 12
THAT further deliberations take place between staff, the Ministry of
Citizenship and appropriate industry personnel regarding making the
regulations feasible; and
THAT status quo be followed; and
THAT the Town of Aurora's website provide information and phone
numbers pertaining to gas stations providing full service to persons
with disabilities with advance notice.
CARRIED
General Committee recommends: ·
THAT Mr. Claudio Brutto be allowed to address General Committee
pertaining to item 14.
CARRIED
(e) Mr. Claudio Brutto, Brutto Consulting
Re: Item 17 -PL08-034-Approval of Regional Official Plan
Amendment No 53 for the Aurora 2C Planning Area
(Added Item)
Mr. Claudio Brutto addressed G.eneral Committee in support of the staff
recommendation. Mr. Brutto requested that the land owners work hand in hand
with staff and Council at interim stages in order to share ideas.
General Committee recommends:
THAT the comments of the delegate be received and referred to item 14.
CARRIED
General Committee recommends:
THAT item 14 be brought forward for discussion.
CARRIED
14. PL08-034-Approval of Regional Official Plan Amendment No 53
for the Aurora 2C Planning Area
General Committee recommends:
THAT the matter be deferred until such time that a Financial Strategy
is undertaken to outline sound fiscal management strategies, to
eliminate negative financial impact of growth on the existing tax
base.
CARRIED
General Committee Report No. 08-22
Tuesday, May 6, 2008
Page 8 of 12
General Committee recommends:
THAT item 16 be brought forward for discussion.
CARRIED
16. PL08-038 -Site Plan Application
Whitwell Developments Limited
(Smart Centres Phase II)
Block 1 Plan 65M-3819, Part of Lot 21, Concession 3
File D11-15-07
General Committee recommends:
THAT. subject to a satisfactory review by the Site Plan Committee. the
Director of Planning and Development Services be authorized to execute
a site plan agreement between Whitwell Developments/Smart Centres
and the Town of Aurora respecting the construction of Phase II of the
regional commercial shopping centre at the north west corner of
Wellington Street East and First Commerce Drive; and
THAT, prior to the execution of the agreement, the site plan
agreement be presented to Council.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. TSAC08-02-Traffic Safety Advisory Committee Meeting Minutes
April 9, 2008
(9) Speed Concern on Cousins Drive
General Committee recommends:
THAT the matter be referred back to the Traffic Safety Advisory
Committee.
CARRIED
(10) Town of Newmarket Resolution R1-2008. Re: Disabled Parking
General Committee recommends:
THAT the matter be referred back to the Traffic Safety Advisory
Committee for clarification.
CARRIED
General Committee recommends:
THAT the balance of the Traffic Safety Advisory Committee Meeting
minutes from the April 9, 2008 meeting be received and the
recommendations contained therein be approved.
CARRIED
General Committee Report No. 08-22
Tuesday, May 6, 2008
Page 9 of 12
6. FS08-018-St. John's Sideroad/Bathurst Pumping Station Capital Project
(deferred from April 22, 2008 Council)
General Committee recommends:
THAT report FSOB-018 be received; and
THAT the Town establish a Capital Project for the St. John's
Sideroad/Bathurst St. Pumping Station in the amount of $620,261, to be
recovered from the Sanitary Sewers Development Charge Reserve Fund;
and
THAT $230,720 be transferred from the Sanitary Sewers Development
Charges Reserve Fund with $163,976 going to the Roads and Related
Development Charge Reserve Fund and $66,744 to the Water
Development Charge Reserve Fund.
CARRIED
8. ADM08-006-2007 Annual Report
General Committee recommends:
THAT the 2007 Annual Report for the Town of Aurora be received as
information; and
THAT the message be amended to reflect that it is from the Mayor,
Council and CAO.
CARRIED
9. ADM08-007-Request for Proposal for Corporate Structure Review
General Committee. recommends:
THAT the Proposal for Organizational Review, attached to report ADMOB-
007, be issued as part of the Request for Proposals for consultants for the
Corporate Organizational Structure review of the Town of Aurora, with the
following amendments:
l> Section 3.2-Organizational Structure
The role and responsibilities of the Chief Administrative Officer
(GAO) in respect to the legislative requirements placed on this
position, and the expectations of this (remove) Council.
l> Section 4.2-Council Liaison Committee-4 Members of Council
An Ad Hoc Committee of Council consisting of four members of
Council will provide the opportunity for the Consultant to liaise with
Council during the entire length of the project on an as needed
basis.
l> Section 5.1 -Consultant Study Team
The consultant will report to the CAO and Council.
General Committee Report No. 08-22
Tuesday, May 6, 2008
J> Section 5.2-Deliverables
Page 10 of 12
The consultants may be required to make two electronic
presentations to Council as required by the CAO.
Electronic copies of all reports are to be provided to the Town of
Aurora and will be the property of the Town of Aurora Council.
CARRIED
11. LS08-021 -Pathway Lighting Lambert Willson Park
General Committee recommends:
THAT Council authorize expenditure not to exceed $15,000.00 for the
purchase of additional walkway light fixtures for Lambert Willson Park.
CARRIED
21. LS08-026-Dove 2008 (Determined to Oppose Violence Everywhere)
General Committee recommends:
THAT this report be received by Council for information; and
THAT the rental fee be waived.
CARRIED
Councillor Gaertner returned at 10:23 p.m.
General Committee recommends:
THAT the meeting be extended to 11:00 p.m.
CARRIED
22. CS08-018-Codes of Conduct for Members of Council and Committees
General Committee recommends:
THAT report CS08-018 be received and that the Code of Conduct for
Members of Council and the Code of Conduct for Members of Advisory &
Statutory Committees included as Appendix #1 and #2 to this report be
adopted, subject to the following revisions:
Section 3 -Communications and Media Relations
Remove the following:
Official information related to decisions and resolutions made by
Council will normally be communicated to the community and the
media in an official capacity by the Mayor or designated staff
member or through a Press Release issued by the Corporation.
General Committee Report No. 08-22
Tuesday, May 6, 2008
Section 9 -Professional Development
Change wording as follows:
Page 11 of 12
Members have the opportunity to promote. support. pursue and partake
in opportunities for professional development, including but not limited to
Federal. Provincial and Municipal conferences, seminars and workshops.
Council Members are encouraged to stay updated on issues and trends
so that they can be as efficient and effective as possible in the carriage of
their duties and responsibilities. ·
CARRIED
General Committee recommends:
Section 12-Compliance with the Code-Complaint Protocol
THAT staff report back on the operational aspect of Part A.
DEFEATED
23. FS08-022-Central York Fire Services Surplus
General Committee recommends:
THAT the $59,112.00 received from the Town of Newmarket as the Town
of Aurora's share of the interest accrued on the accumulated surplus be
transferre·d to the Fire Services Discretionary Reserve Fund; and
THAT, notwithstanding Schedule D of By-Jaw 2001-146, Council
advise the Joint Council Committee -Central York Fire Services
(JCC) that, due to the magnitude of the current operating surplus,
that the pro-rated percentage share of the reserve be returned to the
Town of Aurora.
CARRIED
24. Correspondence from Mayor Morris
Re: GO Train Parking
General Committee recommends:
THAT the Town send a letter to Mr. Gary McNeil, Managing Director &
CEO at GO Transit, asking that they expeditiously address the
parking needs at the Aurora GO Station.
CARRIED
25. Correspondence from The Salvation Army
Re: A Dollar A Day for the Month of May
(deferred from April 22, 2008 Council)
General Committee recommends:
THAT Council endorse the request by The Salvation Army to challenge
the employees of the Town of Aurora to save a dollar a day for the month
of May for Red Shield month.
CARRIED
General Committee Report No. 08-22
Tuesday, May 6, 2008
General Committee recommends:
THAT the meeting be extended to 11:05 p.m.
CARRIED
30. Aurora Heritage Centre Draft Floor Plans (Novita Strat Plan)
(Tabled by Councillor Gaertner)
General Committee recommends:
Page 12 of 12
THAT the Aurora Heritage Centre Draft Floor Plans (Novita Strat Plan) be
received for information.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION-COUNCILLORS
General Committee recommends:
THAT a Notice of Motion to reconsider the motion related to having a by-
election be accepted.
DEFEATED
Mayor Morris inquired about the reassessment of the northeast quadrant. to
which the Director of Public Works responded that traffic counts will be done in
the Spring and that any work being carried out in the area is repair work and not
related to traffic calming.
Mayor Morris inquired about the status of the pesticide by-law and any spraying
that is being done. The Director of Leisure Services responded that the warning
tracks and the bottom of the backstops at the ball diamonds are being sprayed to
remove weeds and grass growth; Roundup is being sprayed in Lambert Willson
Park; and horticultural vinegar is being sprayed at the ball diamonds adjacent to
schools. The Director of Corporate Services responded that the report regarding
pesticides, as well as the draft by-law will be on the May 201h General Committee
agenda.
X CLOSED SESSION
Personal Matter
General Committee recommends:
THAT Council resolve into a Closed Session to consider a personal matter
regarding employment of new staff.
CARRIED
XI ADJOURNMENT '
General Committee recommends:
THAT the meeting be adjourned at 11:20 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITIEE MEETING 08-22 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, MAY 13,2008.