MINUTES - General Committee - 20080401
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 08-17
Council Chambers
Aurora Town Hall
Tuesday, April 1, 2008
ATTENDANCE
COMMITTEE MEMBERS Councillor Wilson in the Chair; Mayor Morris,
Councillors Buck, Collins-Mrakas, Gaertner, Granger,
MacEachern and McRoberts
MEMBERS ABSENT Councillor Marsh was absent.
OTHER ATTENDEES Chief Administrative Officer, Administrative Co-
ordinator/Deputy Clerk, Director of Building, Director
of Planning, Director of Public Works, Director of
Financial Services/ Treasurer, and Council/Committee
Secretary.
Councillor Wilson called the meeting to order at 5:39 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor MacEachern declared a pecuniary interest in the closed session
property matter regarding the 404 lands, due to a customer/client relationship
and did not take part in any questions in this regard or attempt in any way to
influence the voting on such questions.
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider
personal matters about identifiable individuals; a property matter regarding
the Town owned 404-Leslie Street lands; and labour relations matters
regarding non-union staff compensation and Town Hall and Leisure
Services Facilities temporary closure for Christmas holidays 2010.
CARRIED
General Committee resolved into closed session at 5:40 p.m.
General Committee reconvened into public session at 7:08 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor MacEachern reiterated her pecuniary interest in the closed session
property matter regarding the 404 lands, due to a customer/client relationship
and did not take part in any questions in this regard or attempt in any way to
influence the voting on such questions.
General Committee Report No. 08-17 Page 2 of 10
Tuesday, April 1, 2008
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Closed Session Item
Re: Legal Matter Pertaining to OMB Application by Westhill
Redevelopment Company Limited
Additional Material for Delegation b)
Mr. Vincent Santamaura, SRN Architects Inc.
Re: 15160 Yonge Street – Request for Cash-in-lieu-of-Parking
Delegation c) - Ms Heather Trusler
Delegation d) - Mr. Stephen Lerner, Manager, Real Estate - Suncor
Delegation e) - Mr. Don Dussault, Manager of Real Estate
Development for Ontario - Imperial Oil
Re: Item 3 - AAC08-02 – Accessibility Advisory Committee Meeting
Minutes - March 19, 2008
(Item 5) – Site Plan Amendment Application – Imperial Oil –
1472 Wellington Street East
(Item 14) – Correspondence from Mr. Stephen Lerner, Manager,
Real Estate – Suncor Energy Products Inc.
Application for Site Plan Approval – 15255 Leslie
Street and 1540 Wellington Street East
(Item 15) – Correspondence from Mr. Don Dussault, Manager,
Real Estate Development – Imperial Oil Limited
Imperial Oil Site at N/W Corner of Wellington Street
and Leslie Street
New Item 15
Memorandum from the Deputy Clerk
Re: Special Meetings of General Committee
CARRIED
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes 08-11,
Wednesday, February 27, 2008
Special General Committee Meeting Minutes No. 08-12
Monday, March 3, 2008
Special General Committee Meeting Minutes 08-13
Thursday, March 6, 2008
General Committee Meeting Minutes 08-14, March 18, 2008
General Committee recommends:
THAT the Special General Committee Meeting minutes 08-11, 08-12, 08-
13 and General Committee Meeting minutes 08-14 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 3, 4, 5, 6, 8, 9, 10, 11, 12, 13, 14 and 15 were identified for discussion.
General Committee Report No. 08-17 Page 3 of 10
Tuesday, April 1, 2008
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be approved as submitted to
the General Committee and staff be authorized to take all necessary
action required to give effect to same:
1. EAC08-03 – Environmental Advisory Committee Meeting Minutes
March 6, 2008
THAT the Environmental Advisory Committee Meeting minutes from the
March 6, 2008 meeting be received and the recommendations contained
therein be adopted.
2. HAC08-02 – Heritage Advisory Committee Meeting Minutes, March 17, 2008
THAT the Heritage Advisory Committee Meeting minutes from the March
17, 2008 meeting be received and the recommendations contained therein
be adopted.
7. PL08-019 – Request for Street Names
Stirling Cook Aurora Inc.
13777, 13795, 13815 Yonge Street and
74 Old Bloomington Road
Parts of Lot 17, 18, 19 and 20, Registered Plan 166
File D07-02-06
THAT the following street name be approved for the proposed private road
within Draft Plan of Condominium, D07-02-06, Stirling Cook Aurora Inc.
Street “A” – Davina
CARRIED
VI DELEGATIONS
(a) Mr. John Lenchak, Accessibility Advisory Committee Member
Re: Item 3 - AAC08-02 – Accessibility Advisory Committee Meeting
Minutes - March 19, 2008
(Item 5) – Site Plan Amendment Application – Imperial Oil –
1472 Wellington Street East
(Item 14) – Correspondence from Mr. Stephen Lerner, Manager,
Real Estate – Suncor Energy Products Inc.
Application for Site Plan Approval – 15255 Leslie
Street and 1540 Wellington Street East
(Item 15) – Correspondence from Mr. Don Dussault, Manager,
Real Estate Development – Imperial Oil Limited
Imperial Oil Site at N/W Corner of Wellington
Street and Leslie Street
Mr. John Lenchak addressed General Committee to request that any new gas
station provide full service for 6 hours per day to its customers. Mr. Lenchak
advised that requiring disabled customers to call ahead for an appointment
singles them out, when the focus should be to attempt to integrate them.
General Committee Report No. 08-17 Page 4 of 10
Tuesday, April 1, 2008
General Committee recommends:
THAT the comments of the delegate be received for information and
referred to item 3 on the agenda.
CARRIED
General Committee recommends:
THAT delegations c and d and item 3 be brought forward.
CARRIED
(c) Ms Heather Trusler
Re: Item 3 - AAC08-02 – Accessibility Advisory Committee Meeting
Minutes - March 19, 2008
(Item 5) – Site Plan Amendment Application – Imperial Oil –
1472 Wellington Street East
(Item 14) – Correspondence from Mr. Stephen Lerner, Manager,
Real Estate – Suncor Energy Products Inc.
Application for Site Plan Approval – 15255 Leslie
Street and 1540 Wellington Street East
(Item 15) – Correspondence from Mr. Don Dussault, Manager,
Real Estate Development – Imperial Oil Limited
Imperial Oil Site at N/W Corner of Wellington
Street and Leslie Street
Ms Heather Trusler addressed General Committee to suggest that full service
should be available to any customer who requires it, whether they be disabled,
with small children or in other circumstances. Ms Trusler advised that she was
able to buy gas at a full service station at Yonge Street and Ransom Street and
then at Wellington Street East and Mary Street, but now has to travel to
Newmarket or Oak Ridges, which adds unnecessary travel time. Ms Trusler
advised that she finds it insulting to be required to make an appointment 24
hours ahead in order to buy gas and that not providing the full service component
is short sighted. Ms Trusler also pointed out that having to hand over a credit
card to an attendant who takes it out of sight into the payment booth is very
concerning.
General Committee recommends:
THAT the comments of the delegate be received for information and
referred to item 3 on the agenda.
CARRIED
(d) Mr. Stephen Lerner, Manager, Real Estate – Suncor Energy Products
Re: Item 3 - AAC08-02 – Accessibility Advisory Committee Meeting
Minutes - March 19, 2008
(Item 5) – Site Plan Amendment Application – Imperial Oil –
1472 Wellington Street East
(Item 14) – Correspondence from Mr. Stephen Lerner, Manager,
Real Estate – Suncor Energy Products Inc.
Application for Site Plan Approval – 15255 Leslie
Street and 1540 Wellington Street East
(Item 15) – Correspondence from Mr. Don Dussault, Manager,
Real Estate Development – Imperial Oil Limited
Imperial Oil Site at N/W Corner of Wellington
Street and Leslie Street
General Committee Report No. 08-17 Page 5 of 10
Tuesday, April 1, 2008
Mr. Stephen Lerner addressed General Committee to advise that Suncor Energy
Products is not adverse to providing full service at their gas stations and that
stations are being designed to be accessible. Mr. Lerner advised that the
Accessibility for Ontarians with Disabilities Act, which has been in effect since
January 2008, does not yet address customer service standards, which have not
yet been detailed but will come into effect in 2012. Mr. Lerner suggested that it
would be appropriate to have disabled persons make an appointment in order to
allow full service during a shift change when more than one employee would be
on site. Further, Mr. Lerner advised that this process is currently in place, but not
well communicated. Pertaining to price, Mr. Lerner advised that the price
differential for full service is usually 5¢ per litre, but that the price would be the
same on an appointment basis.
General Committee recommends:
THAT the comments of the delegate be received for information and
referred to item 3 on the agenda.
CARRIED
General Committee recommends:
THAT the Procedural By-law be waived in order to allow a member of the
audience to speak.
CARRIED
(e) Mr. Don Dussault, Manager of Real Estate Development –
Imperial Oil Limited
Re: Item 3 - AAC08-02 – Accessibility Advisory Committee Meeting
Minutes - March 19, 2008
(Item 5) – Site Plan Amendment Application – Imperial Oil –
1472 Wellington Street East
(Item 14) – Correspondence from Mr. Stephen Lerner, Manager,
Real Estate – Suncor Energy Products Inc.
Application for Site Plan Approval – 15255 Leslie
Street and 1540 Wellington Street East
(Item 15) – Correspondence from Mr. Don Dussault, Manager,
Real Estate Development – Imperial Oil Limited
Imperial Oil Site at N/W Corner of Wellington
Street and Leslie Street
Mr. Don Dussault addressed General Committee to advise that Imperial Oil is
proposing to add a drive-thru to the existing gas station on the northwest corner
of Wellington Street East at Leslie Street. Mr. Dussault advised that Imperial Oil
has a concern regarding the request by the Accessibility Advisory Committee to
provide full service on the site for 6 hours per day. Mr. Dussault indicated that he
responded via a letter to the committee, providing Imperial Oil’s website, toll-free
number, the phone numbers for the gas stations at Yonge Street and Cousins
Drive and at Leslie Street and Wellington Street East, and information pertaining
to the national policy which is in place. The policy states that full service will be
provided at self serve stations to persons with disabilities at the self serve price,
with adequate advance notice.
General Committee recommends:
THAT the comments of the delegate be received for information and
referred to item 3 on the agenda.
CARRIED
General Committee Report No. 08-17 Page 6 of 10
Tuesday, April 1, 2008
3. AAC08-02 – Accessibility Advisory Committee Meeting Minutes
March 19, 2008
General Committee recommends:
THAT items 5, 14 and 15 be referred to staff for a report regarding the
site plan issues; and
THAT the comments of the four delegates also be referred to staff;
and
THAT, if necessary, staff contact the delegates to discuss the matter
further before finalizing the report; and
THAT staff prepare a report, taking into consideration the Ontarians
with Disabilities Act with relation to service requirements.
CARRIED
General Committee recommends:
THAT the balance of the Accessibility Advisory Committee Meeting
minutes from the March 19, 2008 meeting be received and the
recommendations contained therein be adopted.
CARRIED
(b) Mr. Vincent Santamaura, SRN Architects Inc.
Re: 15160 Yonge Street – Request for Cash-in-lieu-of-Parking
Mr. Vincent Santamaura addressed General Committee to provide an overview
of the mixed use proposal for 5 Tyler Street. Mr. Santamaura requested
consideration for cash-in-lieu of parking, as the applicant’s preference is to retain
the house currently on the property, having been identified as a building of
interest by the Heritage Advisory Committee, and would result in a deficit of 11
parking spots. Mr. Santamaura advised that the application for the site includes
a 3 storey, heritage inspired building with the ground floor being 4,500 square
feet of commercial space and the top two floors being residential rental units with
6 units per floor.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
General Committee recommends:
THAT the matter be referred to staff for a report to address how cash-in-
lieu of parking can be addressed; and
THAT the report reflect where overflow parking could be accommodated if
the deficiency in parking were to be accepted; and
THAT the report identify the actual parking requirement for the subject
mixed use proposal and how the parking is calculated for specific uses
and the ability to share on-site parking; and
THAT the report include any other cases along Yonge Street, within the
past 5 years, where the parking standard requirement was altered.
CARRIED
General Committee Report No. 08-17 Page 7 of 10
Tuesday, April 1, 2008
General Committee recommends:
THAT item 5 be brought forward for discussion.
CARRIED
5. PL08-027 – Release for Registration
Ballymore Building (Bathurst) Corp. and
Ballymore Development (Bathurst) Corp.
Part of Lot 71, Concession 1, E.Y.S., 65M-2767
North of Bloomington Road, East of Bathurst Street
File D12-04-1A
General Committee recommends:
THAT the Mayor and Clerk be authorized to execute a Subdivision
Agreement between The Corporation of the Town of Aurora and
Ballymore Building (Bathurst) Corp. and Ballymore Development
(Bathurst) Corp., in accordance with the draft approved conditions dated
July 26, 2007, subject to the provision of financial payments and securities
as set out on Schedules “K” and ”L” of the agreement substantially in the
form attached and subject to the execution of the Sewer Connection
Agreement between the Owners, the Town of Richmond Hill and the Town
of Aurora; and
THAT the Mayor and Clerk be authorized to execute all documents
necessary to give effect to same.
CARRIED
General Committee recommends:
THAT item 9 be brought forward for discussion.
CARRIED
9. LS08-018 – Request for Proposal – LS2008-25 Ada Johnson Park
Water Play
General Committee recommends:
THAT Council accept RFP LS2008-25, submitted by ABC Recreation Ltd
in the amount of $134,859.33, for the provision of design and installation
of the Ada Johnson Park Water Play system.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
General Committee Report No. 08-17 Page 8 of 10
Tuesday, April 1, 2008
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4. EDAC08-03 – Economic Development Advisory Committee Meeting
Minutes - March 19, 2008
General Committee recommends:
THAT the Economic Development Advisory Committee Meeting minutes
from the March 19, 2008 meeting be received with the correction to add
Mayor Morris as an attendee, and the recommendations contained
therein be adopted.
CARRIED
6. PL08-021 – Application for Minor Site Plan
999080 Ontario Limited
14800 Yonge Street
File D11-09-07
General Committee recommends:
THAT report PL08-021 regarding proposed façade and structural
alterations to the Aurora Shopping Centre be received as information.
CARRIED
8. BA08-001 – Customer Service Initiative Team –
Terms of Reference
General Committee recommends:
THAT report BA08-001 be referred to closed session.
CARRIED
General Committee recommends:
THAT report BA08-001 be deferred to the April 8, 2008 Council meeting.
CARRIED
10. PW08-014 - Lake Simcoe Clean-up Fund
General Committee recommends:
THAT Council support the reconstruction of Pond C1 and adjust the
2008 capital budget by increasing it by $176,000, with the funds to
come from the Storm Sewer Reserve; and
THAT Pond SW3 remain as is; and
THAT staff consider the option of maintaining the dry pond on the
southeast corner; and
THAT, considering Environment Canada has approved the submitted
projects, staff be directed to report more fully on the projects to the
April 8, 2008 Council meeting to receive Council’s approval to submit
detailed proposals for the project(s) by the April 14, 2008 deadline.
CARRIED
General Committee Report No. 08-17 Page 9 of 10
Tuesday, April 1, 2008
11. Memorandum from the Chief Administrative Officer
Re: Council Priority List
General Committee recommends:
THAT the memorandum regarding the Council Priority List be received for
Information; and
THAT an update meeting be set.
CARRIED
12. Correspondence from the Regional Municipality of York
Police Services Board
Re: Resolution Pertaining to the Corrections and Conditional Release
Act
General Committee recommends:
THAT Mayor and Council support an on-line petition from Karl Wash,
President of the Ontario Provincial Police Association regarding the
Corrections and Conditional Release Act and the need to address the
rights of victims and their families when determining where a criminal will
be incarcerated.
CARRIED
13. Correspondence from the Minister Responsible for Seniors
Re: Senior of the Year
General Committee recommends:
THAT the correspondence from the Minister Responsible for Seniors
regarding Senior of the Year be received for information; and
THAT the correspondence be forwarded to the Seniors’ Centre Co-
ordinator.
CARRIED
14. Proposed Motion from Councillor Buck
Re: Presentations at Council Meetings
(deferred from March 25, 2008 Council)
This item was withdrawn from the agenda at the request of Councillor Buck.
15. Memorandum from the Administrative Co-ordinator/Deputy Clerk
Re: Special Meetings of General Committee
General Committee recommends:
THAT Monday, April 7, 2008 be scheduled for a Special General
Committee meeting regarding the Aurora Heritage Centre and any budget
items that may be addressed.
CARRIED
General Committee Report No. 08-17 Page 10 of 10
Tuesday, April 1, 2008
General Committee recommends:
THAT Monday, April 14, 2008 be scheduled for a Special General
Committee – Budget meeting.
CARRIED
General Committee recommends:
THAT the first hour of the April 15, 2008 General Committee meeting be
dedicated to discussions regarding the Council Priority List.
CARRIED
General Committee recommends:
THAT Wednesday, April 30, 2008 be scheduled for the panel discussion –
Ontario Power Authority meeting.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
None
X CLOSED SESSION
Personal, Legal, Labour Relations and Property Matters
General Committee recommends:
THAT General Committee resolve into a closed session to consider
personal matters about identifiable individuals; a property matter regarding
the Town owned 404-Leslie Street lands; and labour relations matters
regarding non-union staff compensation and Town Hall and Leisure
Services Facilities temporary closure for Christmas holidays 2010.
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:10 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-17 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, APRIL 8,
2008.
___________________________ _________________________________
PHYLLIS M. MORRIS, MAYOR KAREN EWART, DEPUTY CLERK