MINUTES - General Committee - 20080331
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 08-16
Council Chambers
Aurora Town Hall
Monday, March 31, 2008
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Granger (arrived at 9:50 p.m.),
MacEachern and Wilson (arrived at 8:03 p.m.)
MEMBERS ABSENT Councillor Marsh
OTHER ATTENDEES Chief Administrative Officer, Director of Financial
Services/Treasurer, Director of Public Works,
Financial/Budget Analyst, Manager of Facilities/
Property and Administrative Co-ordinator/Deputy
Clerk
Mayor Morris called the meeting to order at 7:14 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the Procedural By-law be waived to permit additional items to be
added to the Special General Committee agenda.
CARRIED
The meeting was recessed at 7:16 p.m. so the Members of the Committee could review
the additional material provided.
General Committee recommends:
THAT the agenda with the following additional items, be approved:
ITEM 7 - Correspondence from FCM Centre for Sustainable
Community Development
Re: 2008 Call for Applications: Energy New GMF
Funding Opportunity for Green Buildings
(ADDED ITEM)
ITEM 8 - Memorandum from the Director of Public Works
Re: MIII Funding Approval – Allaura Boulevard
(ADDED ITEM)
Special General Committee Meeting No.08-16 Page 2 of 5
Monday, March 31, 2008
ITEM 9 - Memorandum from the Director of Public Works
Re: Proposed Budget Adjustments to Accommodate
Federal Funding from Lake Simcoe Clean-up Program
(ADDED ITEM)
ITEM 10 - Extract from Arts and Culture Advisory Committee –
March 27, 2008
Re: Aurora Heritage Centre – 22 Church Street
(ADDED ITEM)
CARRIED
Mr. Robert Mancini, consultant for the Town of Aurora regarding Geothermal Heating
and Mr. Gerry Dyche, architect for the Aurora Heritage Centre were requested to
participate in the meeting to answer questions with respect to the proposed geothermal
heating system and other matters related to the building at 22 Church Street.
1. Memorandum from the Financial Analyst/Budget Co-ordinator
Re: Aurora Heritage Centre – Cultural Spaces Federal Grant Program
Councillor Wilson arrived at 8:03 p.m.
Councillor Granger arrived at 9:50 p.m.
General Committee recommends:
THAT Base Case 2 system be included in the Aurora Heritage Centre
renovations at an additional cost of $203,000 being allocated to the
project; and
THAT Council approve funding of $82,890 from the Church Street School
Reserve to be applied to the Aurora Heritage Centre renovations (capital
project #72059); and
THAT Council approve the additional funding requirements as identified in
the financial summary chart, including any changes made to the chart
during this meeting.
CARRIED
General Committee recommends:
THAT item 9 be brought forward for consideration.
CARRIED
9. Memorandum from the Director of Public Works
Re: Proposed Budget Adjustments to Accommodate Federal Funding from
Lake Simcoe Clean-up Program (ADDED ITEM)
General Committee recommends:
THAT the memorandum from the Director of Public Works regarding
proposed budget adjustments to accommodate federal funding from Lake
Simcoe Clean-up Program be received for information.
CARRIED
Special General Committee Meeting No.08-16 Page 3 of 5
Monday, March 31, 2008
General Committee recommends:
THAT item 8 be brought forward for consideration.
CARRIED
8. Memorandum from the Director of Public Works
Re: MIII Funding Approval – Allaura Boulevard (ADDED ITEM)
General Committee recommends:
THAT the memorandum from the Director of Public W orks regarding MIII
Funding Approval for Allaura Boulevard be approved; and
THAT capital project 31068 be approved and funded through the
Provincial MIII grand monies; and
THAT the project be moved above the line.
AMENDMENT - Upon discussion of the motion it was
General Committee recommends:
THAT steps be taken by staff to recognize the funding of the project.
CARRIED
THE MAIN RECOMMENDATION WAS CARRIED AS AMENDED
General Committee recommends:
THAT the hour be extended to 11:00 p.m.
CARRIED
General Committee recommends:
THAT item 3 be brought forward for consideration.
CARRIED
3. Canada Day Parade – 2006 Expense Breakdown and Proposed 2008 Budget
General Committee recommends:
THAT the proposed 2008 Budget for the Canada Day Parade in the
amount of $3,000 be approved.
CARRIED
Special General Committee Meeting No.08-16 Page 4 of 5
Monday, March 31, 2008
2. LS08-016 – Aurora Heritage Centre
General Committee recommends:
THAT the amount of $80,000 be included in the 2008 budget for the
replacement of the Aurora Heritage Centre roof, provided that there are no
other works that the Ontario Heritage Trust requires before this change
will be approved by the Ontario Heritage Trust; and
THAT the roof replacement be subject to the normal tender process; and
THAT the Director of Financial Services report back on the source of
funding for the roof replacement.
CARRIED
4. Memorandum from the Director of Finance/Treasurer
Re: Library Board
General Committee recommends:
THAT the memo regarding the Library Board be received for information.
CARRIED
6. Memorandum from the Chief Administrative Officer
Re: Staff Justifications – Economic Development Division
General Committee recommends:
THAT memorandum from the Chief Administrative Officer entitled Staff
Justifications – Economic Development Division be received for
information.
CARRIED
5. Memorandum from the Chief Administrative Officer
Re: Calendar of Staff Initiative Events – 2007 and Preliminary Calendar - 2008
General Committee recommends:
THAT the Calendar of Staff Initiative Events – 2007 and Preliminary
Calendar – 2008 be deferred to the next budget meeting.
CARRIED
7. Correspondence from FCM Centre for Sustainable Community
Development
Re: 2008 Call for Applications: Energy New GMF Funding Opportunity for
Green Buildings (ADDED ITEM)
General Committee recommends:
THAT the correspondence from FCM Centre for Sustainable Community
Development regarding 2008 Call for Applications: Energy New GMF
Funding Opportunity for Green Buildings be deferred to the next budget
meeting.
CARRIED
Special General Committee Meeting No.08-16 Page 5 of 5
Monday, March 31, 2008
10. Extract from Arts and Culture Advisory Committee – March 27, 2008
Re: Aurora Heritage Centre – 22 Church Street
General Committee recommends:
THAT the Extract from Arts and Culture Advisory Committee – March 27,
2008 regarding the Aurora Heritage Centre – 22 Church Street be
deferred to the next budget meeting.
CARRIED
IV ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:11 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-16 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, APRIL 8, 2008.
___________________________ _________________________________
PHYLLIS M. MORRIS, MAYOR KAREN EWART, DEPUTY CLERK