MINUTES - General Committee - 20080324
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 08-15
Council Chambers
Aurora Town Hall
Monday, March 24, 2008
ATTENDANCE
COMMITTEE MEMBERS Deputy Mayor McRoberts in the Chair; Councillors
Buck, Collins-Mrakas, Gaertner (arrived 7:05 p.m.),
Granger (arrived 7:03 p.m.), Marsh and Wilson
MEMBERS ABSENT Mayor Morris and Councillor MacEachern were
absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Leisure
Services Financial Analyst/Budget Supervisor,
Curator of Hillary House and Administrative Co-
ordinator/Deputy Clerk
Deputy Mayor McRoberts called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Deputy Mayor McRoberts declared a pecuniary interest in item 1, pertaining to
user groups in Aurora, by virtue of his employer being one of the groups
represented. Deputy Mayor McRoberts did not take part in or vote on any
questions in this regard or attempt in any way to influence the voting on such
questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department be
approved.
CARRIED
Councillor Granger arrived at 7:03 p.m.
Councillor Gaertner arrived at 7:05 p.m.
III DELEGATIONS
None
Special General Committee Report No. 08-15 Page 2 of 3
Monday, March 24, 2008
IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. LS08-016 - Aurora Heritage Centre
General Committee recommends
THAT it be recommended to Council that the Mayor and Clerk be
authorized to execute the Contribution Agreement with the Minister of
Canadian Heritage for funding under the Cultural Spaces Canada - Grant
Program for the Aurora Heritage Centre; and
THAT staff incorporate the following amendments as the grant eligible
projects to be financed by the grant:
New Heating, Ventilation and Air Conditioning System
Additional Framing and Millwork
Improved Lighting Fixtures Multi Purpose Room
Picture Hanging Rails
Picture Hanging Rails Basement
New Moulding in Multi Purpose Room
Fixtures
Store Front Framing
Interior Storm Windows
Roller Shades
Tender Documents
Advertising Tender
Display Millwork; and
THAT, in terms of the heating, ventilation/air conditioning system, staff
return to the contractor to determine specifics regarding Base Case 2 and
other options that may be provided; and
THAT the matter be referred to the budget deliberations for further
consideration.
CARRIED
Staff was requested to provide a copy of the revised Project Expenditure Chart at the
March 25, 2008 Council meeting.
Deputy Mayor McRoberts vacated the Chair and Councillor Gaertner assumed the
Chair.
Councillor McRoberts, having previously declared an interest in Item 2, did not take part
in the vote called for in this regard.
2. LS08-017 User Fee Increase
RECOMMENDED:
THAT it be recommended to Council that, in order to achieve the $7,000
of required revenue from the artificial turf field user fees, Schedule A of the
Sports Field and Park Use Policy be modified for the off-season only
(March 1st to May 15th and October 1st to December 1st) from $75.00 per
hour to $20.50 per hour with the remainder of the fees remaining the
same.
CARRIED
Councillor Gaertner vacated the Chair and Deputy Mayor McRoberts resumed the
Chair.
Special General Committee Report No. 08-15 Page 3 of 3
Monday, March 24, 2008
V ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:59 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-15 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, APRIL 9, 2008.
ROBERT J. MCROBERTS, DEPUTY MAYOR KAREN EWART, DEPUTY CLERK