MINUTES - General Committee - 20080219
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 08-09
Council Chambers
Aurora Town Hall
Tuesday, February 19, 2008
ATTENDANCE
COMMITTEE MEMBERS Councillor Collins-Mrakas in the Chair; Mayor Morris,
Councillors Buck (left at 10:40 p.m.), Gaertner,
Granger, MacEachern, Marsh, McRoberts and Wilson
(arrived at 7:09 p.m.)
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Administrative Co-
ordinator/Deputy Clerk, Director of Building, Director
of Leisure Services, Acting Director of Planning,
Director of Public Works, Director of Financial
Services/Treasurer, Community Planner, By-law
Services Co-ordinator and Council/ Committee
Secretary.
Councillor Collins-Mrakas called the meeting to order at 7:02 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additions, be approved:
DELEGATION a)
Re: Aurora Gateway Centre
John McGovern, Rice Commercial Group
Rodger Todhunter, Landscape Architect
John Chapman, Aurora Toyota
Dan O’Kopniak, Bank of Montreal
Joe Longo, Longo’s Brothers Food Market
Michael Rice, Rice Commercial Group
CORRECTION TO RECOMMENDATION FOR ITEM 9
PL08-008 – Zoning By-law Amendment Application
Removal of (H) Holding Prefix
Prato Estates Inc.
Part of Lot 22, Concession 2, E.Y.S., Phase 3
File D14-01-08
General Committee Report No. 08-09 Page 2 of 8
Tuesday, February 19, 2008
ITEM 25 – Memorandum from Mayor Morris
Re: Communications between 1) Staff and Council
2) Council Members
ITEM 26 – Memorandum from Mayor Morris
Re: Ontario Power Authority
NEW CLOSED SESSION ITEM
Memorandum from the Chief Administrative Officer
Re: Personal matter regarding an identifiable individual; and
THAT the following item be deferred to the February 26, 2008 Council
meeting:
ITEM 24 – ADM08-003 – Ontario Power Authority –
Local Generation
CARRIED
III ADOPTION OF PREVIOUS MINUTES
1. Special General Committee Meeting Minutes 08-04, January 21, 2008
2. Special General Committee Meeting Minutes 08-05, January 24, 2008
General Committee recommends:
THAT the Special General Committee Meeting minutes 08-04 of January
21, 2008 and 08-05 of January 24, 2008 be adopted.
CARRIED
3. Special General Committee Meeting Minutes 08-06, January 29, 2008
4. General Committee Meeting Minutes 08-07, February 5, 2008
General Committee recommends:
THAT the Special General Committee Meeting minutes 08-06 of January
29, 2008 and the General Committee Meeting minutes 08-07 of February
5, 2008 be referred to staff to review the process of ratifying General
Committee meeting minutes and determine how they are to be presented
to Council.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 5, 7, 9, 10, 11, 13, 14, 16, 17, 18, 19, 20, 25 and 26 were identified for
discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
General Committee Report No. 08-09 Page 3 of 8
Tuesday, February 19, 2008
6. EAC08-02 – Environmental Advisory Committee Meeting Minutes
February 7, 2008
THAT the Environmental Advisory Committee Meeting minutes from the
February 7, 2008 meeting be received and the recommendations
contained therein be adopted.
8. PL08-001 – Zoning By-law Amendment Application
6768148 Canada Ltd.
219 Old Yonge Street
Part of Lot 4, Plan 461
File D14-09-07
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-09-07, scheduled for the March 26, 2008
Public Planning Meeting.
12. PL08-011 – Zoning By-law Amendment Application
ASL Industrial Parkway North
16 Industrial Parkway South
Part of Lots 2 and 3, Registered Plan 535
File D14-14-07
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-14-06 scheduled for a Public Planning
Meeting held on March 26, 2008.
15. CS08-007 – Council Pending List
THAT report CS08-007 be received for information purposes.
21. Correspondence from Smart Commute
(Tabled by Mayor Morris)
THAT the correspondence from Smart Commute be received for
information.
22. Correspondence from the Ministry of Citizenship and Immigration
(Tabled by Mayor Morris)
THAT the correspondence from the Ministry of Citizenship and
Immigration be received for information.
23. FS08-007 – Annual Debt Repayment Limits
THAT report FS08-007 – Annual Debt Repayment Limits be received for
information.
CARRIED
General Committee Report No. 08-09 Page 4 of 8
Tuesday, February 19, 2008
VI DELEGATIONS
a) Mr. John McGovern, Rice Commercial Group
Mr. Dan O’Kopniak, Bank of Montreal
Mr. Joe Longo, Longo’s Brothers Food Market
Mr. Michael Rice, Rice Commercial Group
Re: Aurora Gateway Centre
Mr. John McGovern, representing the Rice Commercial Group, addressed
General Committee to provide an overview of the timeline of significant events
pertaining to the request for a full-turns, signalized access onto Wellington Street
East from the Aurora Gateway Centre on the north-west corner of Bayview
Avenue and Wellington Street East. Mr. McGovern advised that the Region
would accept a formal submission, providing that Council supports, in principle, a
break in the boulevard to allow for a full-turns access and that Council requests
the Region to maintain the intent of the boulevard by retaining as much
landscaping as possible.
Mr. Rodger Todhunter, Landscape Architect, was in attendance but did not
address General Committee.
Mr. Dan O’Kopniak, representing the Bank of Montreal, addressed General
Committee to express how vital the approval of a full turns access is in order to
minimize the traffic congestion at the Bayview/Wellington intersection and to
provide direct access to the site for customers.
Mr. Joe Longo, representing Longo’s Brothers Food Market, addressed General
Committee to express the necessity of a full turns access for Longo’s customers,
in order to avoid having to potentially make three left turns before being able to
access the Longo’s store.
Mr. Michael Rice, representing the Rice Commercial Group, addressed General
Committee to advise that, as a developer, the intent is to provide the best
possible product and requested that Council support the submission in principle
in order to be able to move forward with the Region.
General Committee recommends:
THAT the comments of the delegates be received and that item 13 be
brought forward for discussion.
CARRIED
13. PL08-012 – Proposed Alterations to the Wellington Street
Centre Median between John West Way and Bayview Avenue
Associated with an Application for Site Plan Approval
15320 Bayview Avenue Holdings Limited
15320 Bayview Avenue, Aurora,
Part of Lot 81, Concession 1, E.Y.S.
File D09-02-05
General Committee recommends:
THAT the matter be referred to staff for a report to the March 4, 2008
Council meeting if possible, based on the new information provided by the
applicant and the comments of the General Committee.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
General Committee Report No. 08-09 Page 5 of 8
Tuesday, February 19, 2008
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
5. ART08-01 – Arts & Culture Advisory Committee Meeting Minutes
January 30, 2008
General Committee recommends:
THAT the Arts & Culture Advisory Committee Meeting minutes from the
January 30, 2008 meeting be received and the recommendations
contained therein be adopted.
CARRIED
7. GA08-02 –Graffiti Abatement Ad Hoc Committee Meeting Minutes
February 7, 2008
General Committee recommends:
THAT the Graffiti Abatement Ad Hoc Committee Meeting minutes from the
February 7, 2008 meeting be received and the recommendations
contained therein be adopted.
CARRIED
General Committee recommends:
THAT items 10 and 11 be brought forward for discussion.
CARRIED
10. PL08-009 – Zoning By-law Amendment
Infill Housing By-law
File D14-08-07
General Committee recommends:
THAT the public be notified of the amendments which have been made to
the proposed by-laws 4980-07.D and 5002-08.D, which will be presented
at the March 18, 2008 General Committee meeting; and
THAT the residents of Tyler Street and Hillview Avenue be individually
notified, in addition to providing notice on the Notice Board and the Town
website.
CARRIED
11. PL08-010 – Zoning By-law Amendment Application
Removal of (H) Holding Prefix
Mattamy (Aurora) Limited
857 St. John’s Sideroad
Part of Lot 25, Concession 2, E.Y.S.
File D-14-03-08
(Related File D12-00-8A)
General Committee recommends:
THAT Council enact By-law 5003-08.D to remove the Holding (H) Prefix
from the lands described as 857 St. John’s Sideroad within the Mattamy
Subdivision being Part of Lot 25, Concession 2, E.Y.S. to allow 40 of the
73 lots to be developed for residential purposes.
CARRIED
General Committee Report No. 08-09 Page 6 of 8
Tuesday, February 19, 2008
9. PL08-008 – Zoning By-law Amendment Application
Removal of (H) Holding Prefix
Prato Estates Inc.
Part of Lot 22, Concession 2, E.Y.S.
Phase 3
File D14-01-08
General Committee recommends:
THAT Council enact By-law 5004-08.D to remove the Holding (H) Prefix
from the lands described as Phase 3 within the Prato Estates Subdivision
being Part of Lot 22, Concession 2, E.Y.S. to allow 132 of the 230 Phase
3 lots to be developed for residential purposes.
CARRIED
14. CS08-005 – Accessibility Advisory Committee Recommendation
Regarding Application for Site Plan Approval
Suncor Energy and Full Service Gas Station
General Committee recommends:
THAT the proposed recommendation from the Accessibility Advisory
Committee of December 5, 2007 that requests a clause be added to the
site plan agreement to provide for a full service component to the gas
station be approved.
CARRIED
16. LS08-003 – Pathway Lighting Lambert Willson Park
(deferred from February 12, 2008 Council)
General Committee recommends:
THAT the matter be referred to staff for a report to provide clarification of
the matter, including a description of which poles were replaced, where
they were located, the amount of stock which is on hand, and why the
report was presented in its original form.
CARRIED
17. CS08-006 – Relocation of the Aurora Farmers’ Market
General Committee recommends:
THAT the matter be referred to staff to consult with businesses within an
appropriate radius of the Temperance Street Farmers’ Market location, in
order to obtain their feedback on the potential re-location of the Farmers’
Market for 2008, and report back to the March 4, 2008 Council meeting.
CARRIED
Councillor Buck left the meeting at 10:40 p.m.
General Committee recommends:
THAT the meeting be extended to 11:00 p.m.
CARRIED
General Committee Report No. 08-09 Page 7 of 8
Tuesday, February 19, 2008
18. FS08-008 – Capital Budget
General Committee recommends:
THAT Report No. FS08-008 be received; and
THAT the budget adjustments as identified on Attachment 2 of the report
be approved.
CARRIED
19. Memorandum from the Chief Administrative Officer
Re: Facility Naming Rights – Stronach Recreation Complex
General Committee recommends:
THAT Council endorse the terms as outlined in the memorandum from the
Chief Administrative Officer regarding Facility Naming Rights – Stronach
Aurora Recreation Complex.
CARRIED
Councillor Collins-Mrakas relinquished the Chair to Mayor Morris at 10:47 p.m.
Councillor Collins-Mrakas resumed the Chair at 10:50 p.m.
20. Memorandum from the Mayor
Re: Councillor Appointment to Arts and Culture Advisory Committee
General Committee recommends:
THAT Councillor Stephen Granger be appointed to the Arts and Culture
Advisory Committee.
CARRIED
25. Memorandum from Mayor Morris
Re: Communications between 1) Staff and Council 2) Council Members
General Committee recommends:
THAT the memorandum from the Mayor entitled “Communications
between 1) Staff and Council 2) Council Members” be referred to staff to
provide procedural changes to address the issue of e-mail not being used
for routine purposes.
CARRIED
General Committee recommends:
THAT the meeting be extended to 11:10 p.m.
CARRIED
General Committee Report No. 08-09 Page 8 of 8
Tuesday, February 19, 2008
26. Memorandum from Mayor Morris
Re: Ontario Power Authority
General Committee recommends:
THAT the memorandum from the Mayor regarding the Ontario Power
Authority be deferred to the February 26, 2008 Council meeting.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
None
X CLOSED SESSION
THAT the following matters be deferred to the February 26, 2008 Closed
Session, following the Council meeting:
▪ Personal matters, items regarding identifiable individuals, performance
appraisal of staff and correspondence from former Special Events
Committee; and
▪ Security of property matter regarding outstanding invoice
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:09 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-09 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, FEBRUARY
26, 2008, WITH THE EXCEPTION OF ITEM 25 WHICH WAS DISCUSSED AND
ADOPTED AS ORIGINALLY PRESENTED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR KAREN EWART, DEPUTY CLERK