MINUTES - General Committee - 20080205
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 08-07
Council Chambers
Aurora Town Hall
Tuesday, February 5, 2008
ATTENDANCE
COMMITTEE MEMBERS Councillor Marsh in the Chair; Mayor Morris,
Councillors Buck, Collins-Mrakas, Gaertner, Granger,
MacEachern, McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Acting Director of Planning, Director
of Financial Services/Treasurer and Council/
Committee Secretary.
Councillor Marsh called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additions, be approved:
Additional Material - Item 13 - Key Performance Indicators
“A“ - Key Performance Indicator Update - By Department
“B” - Business Plan Update Action Steps - By Department
(all departments excluding the Aurora Public Library)
NEW ITEM 18 – Memorandum from the Manager of Engineering
Re: Anti-Whistling – Update Related to York Region
CARRIED
General Committee Report No. 08-07 Page 2 of 9
Tuesday, February 5, 2008
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes, 08-01, January 7, 2008
Special General Committee Meeting Minutes, 08-02, January 8, 2008
General Committee Meeting Minutes, 08-03, January 15, 2008
General Committee recommends:
THAT the Special General Committee Meeting minutes 08-01, January 7,
2008, 08-02, January 8, 2008 and the General Committee Meeting
minutes 08-03 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16 and 18 were identified for
discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. AAC08-01 – Accessibility Advisory Committee Meeting Minutes
January 9, 2008
THAT the Accessibility Advisory Committee Meeting minutes from the
January 9, 2008 meeting be received and the recommendations contained
therein be adopted.
2. EAC08-01 – Environmental Advisory Committee Meeting Minutes
January 10, 2008
General Committee recommends:
THAT the Environmental Advisory Committee Meeting minutes from the
January 10, 2008 meeting be received and the recommendations
contained therein be adopted.
3. EDAC08-01 – Economic Development Advisory Committee Meeting
Minutes - January 10, 2008
THAT the Economic Development Advisory Committee Meeting minutes
from the January 10, 2008 meeting be received and the recommendations
contained therein be adopted.
4. GAC08-01 – Graffiti Abatement Ad Hoc Committee Meeting Minutes
January 17, 2008
THAT the Graffiti Abatement Ad Hoc Committee Meeting minutes from the
January 17, 2008 meeting be received and the recommendations
contained therein be adopted.
General Committee Report No. 08-07 Page 3 of 9
Tuesday, February 5, 2008
17. FS08-006 – Council and Local Board Members Remuneration
and Expenses for 2007
THAT report FS08-006, Council and Local Board Members Remuneration
and Expenses for 2007 be received.
CARRIED
VI DELEGATIONS
a) Mr. Lloyd Russell, Director of Finance, Region of York
Re: Municipal Pooling
Mr. Lloyd Russell, Director of Finance, Region of York provided a presentation
outlining how the Region of York is addressing the savings and budget impacts
resulting from the Greater Toronto Area (GTA) Pooling initiative.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT item 7 be brought forward for consideration at this time.
CARRIED
7. PL08-007 - Application for Site Plan Approval
2003839 Ontario Inc.
14729 Yonge Street, Lot 5, Plan 10328
File D11-14-07
General Committee recommends:
THAT report PL08-007 be received as information; and
THAT, subject to the resolution of all outstanding issues and the
submission of all fees and securities, Council authorize the Acting Director
of Planning and Development Services to execute a Site Plan Agreement
between the Owner and the Town of Aurora to permit the construction of a
new 1637.4m2 (17625.4 ft2) Shoppers Drug Mart building on the subject
lands.
CARRIED
General Committee Report No. 08-07 Page 4 of 9
Tuesday, February 5, 2008
5. LSAC08-01 – Leisure Services Advisory Committee Meeting Minutes
January 17, 2008
(10) Trails Sub-Committee Minutes – November 16, 2007
General Committee recommends:
3. Crossing of Arterial and Collector Roads
THAT this item be referred to staff for a report on the financial
implications of the proposal.
CARRIED
5. Westhill Development
General Committee recommends:
THAT should this application be approved, the Trails Sub-
Committee recommends that an east-west trails corridor should be
routed through this development, which corridor would also utilize
the planned underpass under Leslie Street, as outlined in
Recommendation 3 above, namely that major trails corridors cross
arterial roads with grade separations; and
THAT, where possible, a map be appended to highlight relevant
locations.
CARRIED
2. Town Owned Leslie Street Farm
General Committee recommends:
THAT the Trails Sub-Committee meet with Council in Closed
Session to present the preferred trail routing through these lands
as a condition of sale of the lands; and
THAT trail corridors be made available, either through sales
contract conditions, or through setting aside those corridors prior to
selling the lands, namely:
a) A 12 metre corridor all along the east boundary;
b) A 12 metre corridor all along the south boundary;
c) A 6 meter corridor all along the west boundary of the
Richardson property, on the west side of the town owned lands,
the intent being to ask for another 6 meters on the Richardson
lands at development time of these lands.
CARRIED
General Committee recommends:
THAT the balance of the Trails Sub-Committee Minutes of November 16,
2007 be received for information and the following recommendations be
adopted:
1. Polsinelli & Sifton Lands at the north east corner of Vandorf &
Bayview Avenue
THAT a six meter (6M) strip of land along the entire north edge of
the Sifton land be set aside for a trails corridor, at the draft plan
stage of any development, such land to be set aside in the form of
an easement for the future major east-west corridor; and
General Committee Report No. 08-07 Page 5 of 9
Tuesday, February 5, 2008
THAT due to the availability of the hydro corridor as connector
lands, there is no need to obtain any more concessions for trail
lands from the Polsinelli Development, premised on the assumption
that the hydro corridor lands would be available as trail corridor
lands if needed.
4. Trail Connection with Parks
THAT all existing and future parks be connected to the trail grid,
wherever possible.
CARRIED
(16) Canada Day Festivities (including 2008 Dance in the Park)
General Committee recommends:
THAT the presentation by the Special Events Coordinator entitled “2008
Canada Day Festivities” (including the Dance in the Park event) be
received; and
THAT “Celebrate Aurora” take place as an open dance on the evening of
July 1, 2008 at Lambert Willson Park; and
THAT “Dance in the Park” take place as a ticketed event on the evening of
June 30, 2008 at the Town Park; and
THAT staff provide a report to the February 21, 2008 LSAC meeting
outlining the pros and cons including all related costs and the logistics of
adding an extra event; and further
THAT staff provide a report that reflects the implications of moving
the “Dance in the Park” from Lambert Willson Park on July 1st to the
Town Park on June 30th.
CARRIED
General Committee recommends:
THAT the balance of the Leisure Services Advisory Committee Meeting
minutes from the January 17, 2008 meeting be received and the
recommendations contained therein be adopted.
CARRIED
6. Earth Hour Resolution
(Tabled by Mayor Morris)
General Committee recommends:
WHEREAS climate change is the biggest environmental threat to our
planet and the number one concern for Canadians; and
WHEREAS at exactly 8:00 p.m. on March 29, 2008, major cities around
the world will turn off their lights for one hour to raise awareness about
climate change and to symbolize that, working together, the people of the
world can make a difference in the fight against global warming; and
General Committee Report No. 08-07 Page 6 of 9
Tuesday, February 5, 2008
WHEREAS the event, called “Earth Hour”, a World Wildlife Fund (WWF)
initiative that was officially announced in December 2007 at the United
Nations Conference on Climate Change, has grown from a single event in
Sydney, Australia to a global phenomenon that will occur across six
continents and in as many as 20 cities in 2008; and
WHEREAS last year, almost 2.3 million Sydney residents participated in
Earth Hour – including more than 2,100 businesses – resulting in a 10 per
cent reduction on the electrical grid, saving 25,000 tonnes of carbon
dioxide – the equivalent of taking about 50,000 cars off the road for one
hour; and
WHEREAS some of the major cities around the world committed to joining
Sydney in 2008 include Manila, Copenhagen, Tel Aviv, and Toronto; and
WHEREAS Markham, Mississauga, Brampton and Newmarket may soon
be joining the worldwide effort; and
WHEREAS participating in this historic event sends a powerful message
to every citizen and business around the world that it’s possible to take
action on climate change and that switching off our lights is just one
simple action we can take to help make a difference; and
WHEREAS the goal is to educate the community on the threat of climate
change and what each individual and business can do to make a
difference every day; and to get as many individuals, households, and
businesses as possible to turn off their lights as a symbolic statement that
now is the time to take action on climate change; and
WHEREAS participating in this historic event sends a powerful message
to every citizen and business that The Town of Aurora cares about our
planet and is willing to take a leadership position against climate change
and global warming;
THEREFORE BE IT RESOLVED
1. THAT at 8:00 p.m. on March 29, 2008, the Town of Aurora will join
other cities around the world in literally “turning out the lights” by shutting
off all non-essential lighting in all of its facilities, where feasible, and
without jeopardizing safety, for one full hour; and
2. THAT, to be formally recognized around the world as an Earth Hour
participant, the appropriate staff register at wwf.ca/Earth Hour, the official
website for this initiative; and
3. THAT the Town of Aurora’s participation in Earth Hour be widely
promoted and publicized in order to raise awareness about this important
issue and in order to encourage every individual, household and business
in Town of Aurora, and beyond, to join in by turning off their lights for one
hour at 8:00 p.m. on March 29, 2008.
CARRIED
8. ADM08-001 – Regional Municipality of York Lease Agreement for EMS
Services 220 Edward Street (Aurora Fire Hall)
General Committee recommends:
THAT this item be referred to the CAO for further clarification on whether
the property falls within the Joint Council Committee agreement.
CARRIED
General Committee Report No. 08-07 Page 7 of 9
Tuesday, February 5, 2008
9. PW08-005 - Award of Tender No. PW2007-125 – Water Service Box Vacuum
Repair and Cathodic Protection of Watermains within the Town
of Aurora
General Committee recommends:
THAT Tender No. PW2007-125, “Water Service Box Vacuum Repair and
Cathodic Protection of Watermains within the Town of Aurora”, be
awarded to Nu-Con Contracting for a one year contract with options to
renew for a further two one-year periods; and
THAT Council approve the expenditure of the budgeted amounts of
$80,000 from 2007 and $80,000 from 2008 on these projects; and
THAT Council authorize the Mayor and Clerk to sign the Form of
Agreement to execute the subject contract.
CARRIED
10. PW08-006 – Municipal Infrastructure Investment Initiative
General Committee recommends:
THAT Council approve the submission of Project No. 31068 –
Reconstruction of Allaura Boulevard to the Province of Ontario for
funding under the Municipal Infrastructure Investment Initiative; and
THAT Council direct staff to undertake the work required to complete the
application for the selected project by the mandated February 15, 2008
deadline; and
THAT staff be directed to report further to Council in relation to the
selected project as per normal procedures, such as for approval of the
award of the construction contract.
CARRIED
11. LS08-002 – Pine Tree Potters Lease at Aurora Public Library
General Committee recommends:
THAT Council authorize Leisure Services staff to renew the lease for the
Pine Tree Potters Guild at the Aurora Public Library with an amending
clause to include an annual 3% escalated cost of living increase; and
THAT Council approve an amendment to the billing of hydro under a
proposed new agreement; and
THAT section 8-1 regarding signage be referred to the Director of
Leisure Services to review feasibility of installing signage that is
smaller and less obtrusive.
CARRIED
12. LS08-003 – Pathway Lighting Lambert Willson Park
General Committee recommends:
THAT the contract for pathway lighting in Lambert Willson Park be
re-tendered.
CARRIED
General Committee Report No. 08-07 Page 8 of 9
Tuesday, February 5, 2008
13. Key Performance Indicators and Added Support Material
Administration
- Chief Administrative Officer’s Office
- Communications and Marketing
- Economic Development
- Legal Services
Building
Corporate Services
- Clerk’s Department
- By-law and Licensing Services
- Human Resources
- Information & Technology Services
Financial Services
Leisure Services
Planning
Public Works
Library
General Committee recommends:
THAT the KPIs be received for information.
CARRIED
14. PL08-005 – Stewart Burnett Park
General Committee recommends:
THAT report PL08-005 be received for information.
CARRIED
General Committee recommends:
THAT this meeting be extended beyond 10:30 p.m. in order to address the
remaining items on the agenda.
CARRIED
15. Memorandum from the Acting Director of Planning
Re: Official Plan Amendment, Zoning By-law Amendment and Proposed
Plan of Condominium Applications Westhill Redevelopment Company
Limited
General Committee recommends:
THAT the memorandum from the Acting Director of Planning regarding
Westhill Redevelopment Company Limited be received for information;
and
THAT the detailed outstanding items, which will be provided to the
applicant, also be provided to the Mayor and Members of Council,
Mr. Northey and any other party, should they express an interest in
receiving it.
CARRIED
General Committee Report No. 08-07 Page 9 of 9
Tuesday, February 5, 2008
16. CS08-004 – Notice Provision Policy
General Committee recommends:
THAT the Notice Provision Policy report CS08-004 be referred back
to staff to review the Emergency Council meeting provisions.
CARRIED
18. Memorandum from the Manager of Engineering
Re: Anti -Whistling – Update Related to York Region
General Committee recommends:
THAT the memorandum from the Manager of Engineering, regarding an
anti-whistling update related to York Region, be received for information.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor MacEachern expressed concerns regarding the deteriorating road
condition of Henderson Drive and she requested that staff review this matter.
Councillor MacEachern requested that staff review the lease agreement with the
Soccer Club and facility located at the South end of town, to ensure compliance
with the Terms of the agreement.
Councillor Collins-Mrakas asked if it would be possible to ensure that sub and
advisory committees are appraised of any conflicting ramifications pertaining to
any recommendations that they are considering.
Councillor Gaertner gave Notice of Motion regarding handicapped parking.
Mayor Morris expressed concern on behalf of Ms. Susan Walmer, who has been
attempting to book a room at a Town facility, in order to hold an Environmental
Advisory Committee Seminar on February 18, 2008. Mayor Morris asked if staff
would respond to her inquiries. The CAO responded by advising that he had
replied to Ms. Walmer earlier this evening.
X CLOSED SESSION
None
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:05 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-07 WAS CONSIDERED AND
ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, FEBRUARY 12, 2008, WITH
THE EXCEPTION OF ITEMS 11 AND 13, WHICH WERE DISCUSSED AND ADOPTED AS
ORIGINALLY PRESENTED , ITEM 12, WHICH WAS DEFERRED AND ITEM 15, WHICH WAS
ADOPTED AS AMENDED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK