MINUTES - General Committee - 20071204
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 07-52
Council Chambers
Aurora Town Hall
Tuesday, December 4, 2007
ATTENDANCE
COMMITTEE MEMBERS Councillor Gaertner in the Chair; Mayor Morris
(arrived at 7:10 p.m.), Councillors Collins-Mrakas,
(arrived at 8:58 p.m.) Granger, Marsh, MacEachern,
McRoberts and Wilson
MEMBERS ABSENT Councillor Buck was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Acting Director
of Public Works, Town Solicitor, and
Council/Committee Secretary.
Councillor Gaertner called the meeting to order at 7:06 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared an interest in item 21 – Memorandum from the
Fire Chief regarding Traffic Calming, by virtue of his residence in the vicinity of
the subject area and did not take part in or vote on any questions in this regard or
attempt in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Withdrawal of Delegation (b) – Ms Kristen Yemm-Brodie
Communications & Marketing Co-ordinator
Re: Intranet Demo
Delegation (c) – Ms Barb Morris
Re: Item 2(7) – Traffic Safety Advisory Committee Meeting
Minutes – TSAC07-016 – Safety Concerns on Murray Drive
NEW ITEM 28 – Memorandum from the Director of Planning
Re: Item 17 – PL07-148 – Zoning By-law Amendment
Infill Housing By-law – File D14-08-07
Delegtion (d) – Mr. Danny Panagoulia
Re: Item 17 - PL07-148 – Zoning By-law Amendment
Infill Housing By-law - File D14-08-07
General Committee Report No. 07-52 Page 2 of 12
Tuesday, December 4, 2007
Delegation (e) – Mr. Frank D’Amico
Re: Item 17 - PL07-148 – Zoning By-law Amendment
Infill Housing By-law - File D14-08-07
Delegation (f) – Mr. Hugh Thomas
Re: Item 17 - PL07-148 – Zoning By-law Amendment
Infill Housing By-law - File D14-08-07
Delegation (g) – Mr. Gus Leontis
Re: Item 17 - PL07-148 – Zoning By-law Amendment
Infill Housing By-law - File D14-08-07
NEW ITEM 29 – Correspondence from Ms Sandra Linton
Re: Item 17 - PL07-148 – Zoning By-law Amendment
Infill Housing By-law - File D14-08-07
NEW ITEM 30 - Correspondence from Ms Allison Halls
Re: Item 6 - CS07-046 – 2008 Pet Licensing Fees
NEW ITEM 31 - Memorandum from the Director of Corporate
Services
Re: Closed Session Meeting Agenda
Additional Material – Sports Field and Park Use Policy
Re: Item 8 - LS07-046 – Department of Leisure Services – Sports
Field Use Policy
CARRIED
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, 07-43, November 6, 2007
General Committee recommends:
THAT item 3(2) on page 7 be amended to delete “and endorsement” in the
second paragraph.
CARRIED
Special General Committee Meeting Minutes, 07-44, November 10, 2007
Special General Committee Meeting Minutes, 07-45, November 19, 2007
General Committee Meeting Minutes, 07-46, November 20, 2007
General Committee recommends:
THAT the General Committee Meeting minutes 07-43, as amended, the
General Committee Meeting minutes 07-46, and the Special General
Committee Meeting minutes 07-44 and 07-45 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2(4), 4, 5, 6, 9, 10, 11, 12, 14, 17, 18, 19, 20, 21, 27, 28 and 29 were
identified for discussion.
General Committee Report No. 07-52 Page 3 of 12
Tuesday, December 4, 2007
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. AAC07-05 – Accessibility Advisory Committee Meeting, November 7, 2007
THAT the Accessibility Advisory Committee Meeting minutes from the
November 7, 2007 meeting be received and the recommendations
contained therein be adopted.
3. LSAC07-07 – Leisure Services Advisory Committee Meeting
November 15, 2007
THAT the Leisure Services Advisory Committee Meeting minutes from the
November 15, 2007 meeting be received and the recommendations
contained therein be adopted.
7. LS07-044 – Purchase of Electrical Components LS2007-115
THAT Council approve the award of Request for Quotation LS2007-115
for the supply and delivery of various electrical components to Guillevin
International Co. in the amount of $52,533.41 excluding applicable taxes.
8. LS07-046 – Department of Leisure Services – Sports Field Use Policy
THAT the General Committee endorse the revised Sports Field Use
Policy for implementation prior to the commencement of the 2008 playing
season, subject to any comments or revisions as recommended by the
General Committee.
13. PW07-045 – Award of Tender LS-2007-63 – For the Supply & Delivery of
Two (2) 2007 Four-Wheel Drive Agricultural Tractors
THAT Tender No. LS-2007-63 - for the Supply and Delivery of Two (2)
2007 Four-Wheel Drive Agricultural Tractors be awarded to Hutchinson
Farm Supply at the combined tendered price of $83,299.32, including
PST; and
THAT $6,176.76 of the excess funds from Project No. 71034 be
transferred to Project No. 71021 to cover the shortfall of funds in that
capital replacement purchase.
15. ADM07-015 – Extension of Agreement for Provision of External Legal
Services
THAT the provision of external legal services previously by the roster of
firms as noted and as previously approved by Council on December 7,
2004, be hereby extended upon the terms and conditions provided herein
for a further two (2) year term commencing January 1, 2008, as follows:
General Committee Report No. 07-52 Page 4 of 12
Tuesday, December 4, 2007
AREA OF LAW LEGAL FIRM
General Municipal Weir Foulds, LLP (Primary Service Provider)
Aird & Berlis
Gowling Lafleur Henderson
Thomson Rogers
Planning and
Development
Weir Foulds, LLP (Primary Service Provider)
Aird & Berlis
Gowling Lafleur Henderson
Thomson Rogers
Litigation Paterson MacDougall
Thomson Rogers
Environmental Wilms & Shier
Gowling Lafleur Henderson
AND THAT Hicks, Morley, Hamilton, Stewart and Storie continue as the
primary service provider in the area of labour and employment law;
AND THAT the Town Solicitor be authorized to retain external legal
services from the list of approved firms, and alternatively, from any other
firms as required on an exceptional and as-needed basis.
16. PL07-143 – Proposed Regional Official Plan Amendment
Pertaining to the 2C Lands
THAT report PL07-143 be received as information.
22. Memorandum from the Director of Corporate Services
Re: Pending List – Remembrance Day Services
THAT the memorandum regarding Remembrance Day Services be
received for information.
23. Memorandum from the Director of Corporate Services
Re: Pending List – Taxi By-law Amendment re: Brokerage Dispatch
THAT the memorandum regarding Taxi By-law Amendment regarding
Brokerage Dispatch be received for information.
24. Memorandum from the Director of Corporate Services
Re: Pending List – Waste Containers & Newspaper Boxes
THAT the memorandum regarding Waste Containers & Newspaper Boxes
be received for information.
25. Memorandum from the Director of Leisure Services
Re: Pending List Item #LS6 – Litter in Parks
THAT the memorandum regarding Litter in Parks be received for
information.
General Committee Report No. 07-52 Page 5 of 12
Tuesday, December 4, 2007
26. Memorandum from the Director of Leisure Services
Re: Pending List Item #NB3
Summit Park Tennis Reconstruction 2007
THAT the memorandum regarding Summit Park Tennis Reconstruction
2007 be received for information.
CARRIED
VI DELEGATIONS
(a) Mr. Paul LaCroix
Re: Development on Bayview Avenue – Large Power Lines
Mr. Paul LaCroix, resident of 19 Ing Court, addressed committee to advise of the
large power lines that have been installed across the back of his property, which
now block the view for which he originally purchased the property. Mr. LaCroix
advised that he has contacted PowerStream regarding the issue and, although
they were sympathetic, advised that they could not assist in rectifying the matter.
Mr. LaCroix requested that the Town of Aurora review the situation and assist by
installing landscaping to obstruct the view of the power lines.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
General Committee recommends:
THAT staff make a formal request to PowerStream to meet with Council
and staff, as soon as possible, in order to educate us and explain how the
process of installing power lines is implemented and to discuss our
concerns pertaining to regional roads.
CARRIED
(b) Ms Kristen Yemm-Brodie, Communications & Marketing
Co-ordinator
Re: Intranet Demo
This delegation was withdrawn from the agenda.
General Committee recommends:
THAT items 17, 28, 29 and delegations (d), (e), (f) and (g) be brought
forward.
CARRIED
17. PL07-148 – Zoning By-law Amendment - Infill Housing By-law
File D14-08-07
28. Memorandum from the Director of Planning
Re: Item 17 – PL07-148 – Zoning By-law Amendment - Infill Housing By-law
File D14-08-07
(Added Item)
General Committee Report No. 07-52 Page 6 of 12
Tuesday, December 4, 2007
29. Correspondence from Ms Sandra Linton
Re: Item 17 – PL07-148 – Zoning By-law Amendment - Infill Housing By-law
File D14-08-07
(Added Item)
(d) Mr. Danny Panagoulia
Re: Item 17 - PL07-148 – Zoning By-law Amendment
Infill Housing By-law - File D14-08-07
(Added Item)
Mr. Danny Panagoulia addressed committee pertaining to 117 Hillview Drive and
advised that he did not receive notice of the proposed by-law and requested that
the matter be deferred.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
(e) Mr. Frank D’Amico
Re: Item 17 - PL07-148 – Zoning By-law Amendment
Infill Housing By-law - File D14-08-07
(Added Item)
Mr. Howard Freedman spoke on behalf of Mr. Frank D’Amico, requesting that the
matter be deferred.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
(f) Mr. Hugh Thomas
Re: Item 17 - PL07-148 – Zoning By-law Amendment
Infill Housing By-law - File D14-08-07
(Added Item)
Mr. Hugh Thomas declined to appear as a delegate and the delegation was
deferred.
(g) Mr. Gus Leontis
Re: Item 17 - PL07-148 – Zoning By-law Amendment
Infill Housing By-law - File D14-08-07
(Added Item)
Mr. Gus Leontis declined to appear as a delegate and the delegation was
deferred.
General Committee recommends:
THAT items 17, 28, 29 and delegations (d), (e), (f) and (g) be deferred.
CARRIED
General Committee Report No. 07-52 Page 7 of 12
Tuesday, December 4, 2007
(c) Ms Barb Morris
Re: Item 2(7) – Traffic Safety Advisory Committee Meeting
Minutes – TSAC07 -016 – Safety Concerns on Murray Drive
(Added Item)
Ms Barb Morris addressed committee to raise the issue of speeding on Murray
Drive. Ms Morris suggested that the Town consider the installation of a four-way
stop at the entrance to the high school at Milestone Crescent and Murray Drive
as well as speed humps, rather than a Community Safe Zone.
General Committee recommends:
THAT the comments of the delegate be received and that item 2(7) be
brought forward for discussion.
CARRIED
2. TSAC07-07 – Traffic Safety Advisory Committee Meeting
November 14, 2007
(7) TSAC07-016 - Safety Concerns on Murray Drive
General Committee recommends:
THAT Murray Drive from Wellington Street West to Kennedy Street West
be designated as an official Community Safety Zone; and
THAT a letter be sent to Ms. Barb Morris with the Traffic Safety Advisory
Committee’s recommendations.
CARRIED
General Committee recommends:
THAT the balance of the Traffic Safety Advisory Committee Meeting
minutes from the November 14, 2007 meeting be received and the
recommendations contained therein be adopted.
CARRIED
General Committee recommends:
THAT item 5 be brought forward for discussion.
CARRIED
5. CS07-045 – Animal Control Services Contract
General Committee recommends:
THAT report CS07-045 - Animal Control Services Contract be received;
and
THAT the Town of Aurora enter into a 3 year service agreement with the
OSPCA (Ontario Society for the Prevention of Cruelty to Animals) for the
provision of animal control and shelter services at a cost of $183,200 for
2008; $187,249 for 2009; and $191,387 for 2010.
CARRIED
General Committee Report No. 07-52 Page 8 of 12
Tuesday, December 4, 2007
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4. CS07-047 – Council Pending List
General Committee recommends:
THAT the Town Solicitor provide a memo to Council indicating the
reason for the change in direction pertaining to the RFP process for
LS07-030 – Award of Contract for Consolidated Facility Concession
and Vending on page 17 of report CS07-047 – Council Pending List.
CARRIED
General Committee recommends:
THAT the balance of report CS07-047 – Council Pending List be received.
CARRIED
Councillor Collins-Mrakas arrived at 8:58 p.m.
6. CS07-046 – 2008 Pet Licensing Fees
General Committee recommends:
THAT report CS07-046 - 2008 Pet Licensing Fees be received for
information; and
THAT the proposed amending by-law be presented at the Council meeting
of December 11, 2008.
Amendment:
General Committee recommends:
THAT an Information item be placed on the town website and in the
Era Banner Notice Board informing residents of the change to the
animal control contractor, as well as the pet licensing fees; and
THAT door to door canvassers who sell pet licenses be instructed to
distribute a flyer to each household which includes the following
information:
Phone number for animal control
Hours of operation for animal control
List of services provided by animal control
The cost of the contract for animal control
Information regarding the leash-free dog park
Information regarding the ability to purchase a pet license in
person at Town Hall
Any additional information which staff deem appropriate; and
General Committee Report No. 07-52 Page 9 of 12
Tuesday, December 4, 2007
THAT the license fee for a micro-chipped dog be $22.50 per year; and
THAT the license fee for a micro-chipped cat be $15.00 per year; and
THAT the fine for “Failing to Obtain a Dog or Cat License” be $200;
and
THAT the fine for “Allowing a Dog or Cat to Run at Large” be $300.
CARRIED
The main recommendation was CARRIED AS AMENDED.
9. ADM07-014 – Amendments to the Municipal Act, 2001
Appointment of an Investigator
General Committee recommends:
THAT Council receive this report respecting the appointment of an
Investigator pursuant to section 239.1 and 239.2 of the Municipal Act,
2001, for information; and
THAT the Mayor and Clerk be authorized to execute the Investigator
Services Agreement substantially in the form attached appointing the
Local Authority Services Ltd. (LAS) as the Investigator in the event that a
request for an investigation is received, and
THAT Council enact a By-Law appointing LAS as the Investigator to act
when a complaint is made and an investigation is triggered.
CARRIED
10. ADM07-016 – Amendments to the Municipal Act, 2001, Delegation Policy
General Committee recommends:
THAT Council receive this report respecting the adoption of a delegation
policy for information; and
THAT Council adopt the attached Delegation Policy in accordance with
section 270(1)6 of the Municipal Act, 2001, as amended.
CARRIED
11. PL07-144 – Zoning By-law Amendment
Farland Properties
130 Industrial Parkway North
File D14-01-07
General Committee recommends:
THAT Council enact Implementing Zoning By-law 4974-07.D.
CARRIED
General Committee Report No. 07-52 Page 10 of 12
Tuesday, December 4, 2007
12. PL07-146 – Application for Site Plan Approval
Cherry Hill Park Development Inc.
Lot 14, Plan 65M-3974
File D11-13-07
General Committee recommends:
THAT report PL07-146 be received as information; and
THAT, subject to the resolution of all outstanding issues and the
submission of all fees and securities, Council authorize the Director of
Planning and Development Services to execute a Site Plan Agreement
between the owner and the Town of Aurora to permit the construction of a
2-storey, 4,013.35 square metre (43,200.75 square feet) multi-unit
industrial building.
CARRIED
14. PW07-046 – Recycling Services in Public Spaces
General Committee recommends:
THAT Council receive report PW07-046, regarding the provision of
recycling services in public spaces; and
THAT Council direct staff to further investigate all of the options outlined in
report PW07-046, and report back to Council prior to the 2008 Budget
deliberations with further details and budget impacts for the options; and
THAT, for 2008, staff be directed to proceed to implement Option “D”, to
placard all existing waste receptacles in public areas to help deter
recyclable materials going to landfill.
Amendment:
THAT report PW07-046 – Recycling Services in Public Spaces be
referred to the Environmental Advisory Committee for information on
their January 2008 agenda.
CARRIED
The main recommendation was CARRIED AS AMENDED.
18. Key Performance Indicators and Business Plan Update
Administration – Chief Administrative Officer’s Office
Administration – Legal Services
Administration – Economic Development Office
Administration – Communications & Marketing
Planning & Development Services
Corporate Services
Financial Services
Building Administration
Public Works
General Committee recommends:
THAT the Key Performance Indicators and Business Plan Updates be
deferred to the January 15, 2008 General Committee meeting.
CARRIED
General Committee Report No. 07-52 Page 11 of 12
Tuesday, December 4, 2007
19. Resolution from the Municipality of Morris-Turnberry
(Tabled by Councillor Gaertner)
General Committee recommends:
THAT this matter be referred to the Environmental Advisory Committee.
CARRIED
20. Resolution from the City of Waterloo
(Tabled by Councillor Gaertner)
General Committee recommends:
THAT this matter be referred to the Environmental Advisory Committee.
CARRIED
Councillor McRoberts, having declared an interest in item 21, did not take part in any
discussion regarding traffic calming in the north-east quadrant.
21. Memorandum from the Fire Chief
Re: Traffic Calming
General Committee recommends:
THAT the memorandum from the Fire Chief regarding Traffic Calming be
received for information.
CARRIED
General Committee recommends:
THAT the meeting be extended until 10:45 p.m.
CARRIED
27. Memorandum from the Town Solicitor
Re: Committee Declaration of Appointed Office
General Committee recommends:
THAT the memorandum from the Town Solicitor regarding Committee
Declaration of Appointed Office be received for information.
Amendment:
General Committee recommends:
THAT the memorandum from the Town Solicitor regarding
Committee Declaration of Appointed Office be placed on the
Economic Development Advisory Committee agenda.
CARRIED
The main recommendation was CARRIED AS AMENDED.
General Committee Report No. 07-52 Page 12 of 12
Tuesday, December 4, 2007
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
The Chief Administrative Officer requested that the Closed Session on December
11, 2007 begin at 5:30 p.m. preceding the Council meeting. A quorum was
received for the time change, but Councillor Gaertner requested that the CAO
review the Council agenda for December 11, 2007 and decide whether the early
time is necessary.
Councillor McRoberts requested that the CAO discuss at Senior Management
Team, the section in staff reports regarding Options and Additional Options.
Mayor Morris indicated that, due to unforeseen circumstances, Yonge Street was
not closed during the Remembrance Day ceremony and that steps will be taken
to ensure that no problem arise in future years.
X CLOSED SESSION
The closed session was withdrawn.
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:50 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-52 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, DECEMBER
11, 2007, WITH THE EXCEPTION OF ITEMS 6 AND 15 WHICH WERE DISCUSSED
AND ADOPTED AS AMENDED AND ITEMS 8 AND 14 WHICH WERE ADOPTED AS
ORIGINALLY PRESENTED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK