MINUTES - General Committee - 20080124
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 08-05
Council Chambers
Aurora Town Hall
Thursday, January 24, 2008
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck (arrived at
7:20 p.m., Collins-Mrakas, Gaertner (arrived at 7:19
p.m.), Granger, Marsh, MacEachern, McRoberts (left
at 7:35 p.m. and returned at 9:20 p.m.) and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Financial
Services/Treasurer, Director of Leisure Services,
Financial Analyst/Budget Supervisor and
Administrative Co-ordinator/Deputy Clerk
Mayor Morris called the meeting to order at 7:11 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
ADDED ITEM – Delegation b) Mr. Michael Howard
Re: Farmers’ Market
ADDED ITEM - Delegation c) Mr. André Flys
Re: Farmers’ Market
ADDED ITEM – Delegation d) Director of Leisure Services
Re: Leisure Services Staff Complement
ITEM 5c) Environmental Advisory Committee Proposed 2008 Budget
ITEM 5d) Anti-Littering Initiatives Proposed 2008 Budget
ITEM 6 – Justification for 2008 Staff Requests – Communications
and Marketing
Special General Committee Report No. 08-05 Page 2 of 6
Thursday, January 24, 2008
ADDED ITEM 9 – Correspondence from Mr. James Knox
Re: ADAPT – Request for Funding Assistance
ADDED ITEM 10 – Revenue Comparison for Leisure Services
(Requested at the January 21, 2008 meeting)
CARRIED
IV DELEGATIONS
(b) Mr. Michael Howard, Farmers’ Market Vendor ADDED ITEM
Mr. Howard addressed the committee in support of the Farmers’ Market and
requested funding to promote the market.
General Committee recommends:
THAT the comments of Mr. Michael Howard regarding the Farmers’
Market be received and referred to Item 4A.
CARRIED
(c) Mr. André Flys, Farmers’ Market Vendor ADDED ITEM
Mr. Flys addressed the committee in support of the Farmers’ Market and advised
how the attendance had increased during the summer as a result of the special
events held at the market.
General Committee recommends:
THAT the comments of Mr. André Flys regarding the Farmers’ Market be
received and referred to Item 4A.
CARRIED
General Committee recommends:
THAT Item 4A be brought forward for consideration.
CARRIED
4. Justification of Budget Requests
(Requested at January 21, 2008 Meeting)
a) Yonge Street Committee/Farmers’ Market
General Committee recommends:
THAT the Farmers’ Market be allocated $3,000 in the 2008 Operating
Budget; and
THAT the Farmers’ Market be classified a Town of Aurora special event;
and
THAT the Mayor’s Office, along with the Chief Administrative Officer, be
the invoice authorization department.
CARRIED
Special General Committee Report No. 08-05 Page 3 of 6
Thursday, January 24, 2008
III CLOSED SESSION
Legal Matter, solicitor client privilege
General Committee recommends:
THAT committee convene in a closed session to consider a legal matter,
solicitor client privilege, regarding a proposed memorandum of
understanding related to 230 Wellington Street East.
CARRIED
The committee convened in a closed session at 8:06 p.m.
The committee reconvened in public session at 8:24 p.m.
(d) Mr. Al Downey, Director of Leisure Services ADDED ITEM
Re: Leisure Services Staff Complement
The Director of Leisure Services provided a PowerPoint presentation illustrating
a comparison of the staffing levels from 2007 to 2008 budget requirements. Mr.
Downey indicated that he could defer the additional deck supervisor position until
2011.
General Committee recommends:
THAT comments of the Director of Leisure Services be received for
information.
CARRIED
(a) Mr. John Gutteridge, Director of Financial Services
Re: Reserve Fund Status and Capital Projects
And
2. Staff’s Proposed Changes to Achieve Council’s Directive
(PowerPoint presentation presented and distributed January 21, 2008)
The Director of Financial Services provided an overview and status of the
draft 2008 Capital Budget to date.
General Committee recommends:
THAT comments of the Director of Financial Services and Item 2 be
received for information.
CARRIED
Special General Committee Report No. 08-05 Page 4 of 6
Thursday, January 24, 2008
V CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
10. Revenue Comparison for Leisure Services (ADDED ITEM)
(Requested at the January 21, 2008 meeting)
General Committee recommends:
THAT revenue comparison for Leisure Services be received for
information.
CARRIED
5. Additional Information Requested by Mayor Morris January 22, 2008
c) Environmental Committee (Public Works) ADDED ITEM
d) Anti-Littering Initiative (Public Works) ADDED ITEM
And
6. Clarification for Marketing/Communications Additional Staff
General Committee recommends:
THAT the additional information regarding the Environmental Advisory
Committee, the Anti-Littering Initiative the clarification for Marketing/
Communications additional staff be received for information.
CARRIED
9. Correspondence from Mr. James Knox (ADDED ITEM)
Re: ADAPT – Request for Funding Assistance
General Committee recommends:
THAT the correspondence from Mr. James Knox regarding ADAPT –
request for funding assistance be received and referred to staff to
determine if the request would meet the criteria for a grant application.
CARRIED
1. Review of the Council and Committees Operating Budget
(blue pages 3 – 18 inclusive) distributed January 8, 2008
(yellow pages 2 & 3 and 7) distributed January 21, 2008
General Committee recommends:
THAT the review of the Council and Committees Operating Budget be
deferred to the next budget meeting.
CARRIED
Special General Committee Report No. 08-05 Page 5 of 6
Thursday, January 24, 2008
3. Correspondence from the Director of Leisure Services
Re: Additional Information Requested at January 21, 2008 Meeting
General Committee recommends:
THAT the correspondence from the Director of Leisure Services regarding
additional Information Requested at the January 21, 2008 meeting be
deferred to the next budget meeting.
CARRIED
4. Justification of Budget Requests
(Requested at January 21, 2008 Meeting)
b) Aurora Historical Society – Use of Grant Funds
General Committee recommends:
THAT the justification of budget requests - Aurora Historical Society – use
of grant funds be deferred to the next budget meeting.
CARRIED
5. Additional Information Requested by Mayor Morris January 22, 2008
a) Economic Development Advisory Committee (CAO's Office)
b) Heritage Advisory Committee (Planning)
General Committee recommends:
THAT the additional information requested by Mayor Morris on January
22, 2008 regarding the Economic Development Advisory Committee and
the Heritage Advisory Committee be deferred to the next budget meeting.
CARRIED
7. Changes to the Ontario Property Tax Credit
General Committee recommends:
THAT the information regarding the Changes to the Ontario Property Tax
Credit be received for information.
CARRIED
8. Finalization of the 2008 Capital and Operating Budgets
General Committee recommends:
THAT the finalization of the 2008 Capital and Operating Budgets be
deferred to the next budget meeting.
CARRIED
Special General Committee Report No. 08-05 Page 6 of 6
Thursday, January 24, 2008
General Committee recommends:
THAT a Special General Committee meeting be held on Tuesday, January
29, 2008 followed by a Special Council meeting.
CARRIED
General Committee recommends:
THAT an additional Special General Committee - Budget meeting be
tentatively set for Monday, February 4, 2008.
CARRIED
VI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:57 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-05 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, FEBRUARY
12, 2008.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR K. EWART, DEPUTY CLERK