MINUTES - General Committee - 20080121
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 08-04
Council Chambers
Aurora Town Hall
Monday, January 21, 2008
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck (arrived at
7:25 p.m.), Collins-Mrakas, Gaertner, Granger, Marsh,
McRoberts and Wilson
MEMBERS ABSENT Councillor MacEachern
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Leisure Services,
Director of Building, Chief Librarian, Director of
Financial Services/Treasurer, Financial Analyst/
Budget Supervisor and Council/ Committee
Secretary.
Mayor Morris called the meeting to order at 6:00 p.m.
I CLOSED SESSION
Labour Relations
General Committee recommends:
THAT Council resolve into a Closed Session meeting in the Holland Room
to consider a Labour Relations matter pertaining to collective bargaining
with CUPE Local 905.
CARRIED
The Committee recessed into closed session at 6:07 p.m.
General Committee recommends:
THAT Council reconvene in public session at 7:25 p.m.
CARRIED
II DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
Special General Committee Report No. 08-04 Page 2 of 5
Monday, January 21, 2008
III APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Operating Budget - 2008 - Draft 2
Council & Council Administration (Pages 2 and 3)
Operating Budget - 2008 - Draft 2
Council Programs (Page 7)
Farmers’ Market - Summer Student
Included in Yonge Street Committee Budget (Page 17)
CARRIED
IV DELEGATIONS
a) Mr. Jim Knox, ADAPT
Re: Request for Subsidy for ADAPT
(The Association for Differently Abled People Together)
Mr. Jim Knox, President of The Association for Differently Abled People
Together (ADAPT), provided an overview of the valuable services that
ADAPT provides for people who are differently abled. Mr. Knox advised of
the ongoing financial challenges that the organization faces and requested
that Council provide assistance to ADAPT in the form of a general grant or
provide subsidy for the shortfall in costs for Aurora residents using this
service, on a per kilometre basis. Mr. Knox advised that he did not have a
dollar figure prepared to represent what percentage of the overall program
would be generated from Aurora residents, but would be happy to provide
the information when available.
General Committee recommends:
THAT the letters and the comments from the delegate be received for
information.
CARRIED
b) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: 2008 Budget Overview
The Director of Financial Services/Treasurer provided a summary of
suggested revisions to the Capital Budget for 2008 to bring the levy to an
increase of 3.5 % as requested by Council. The Director provided an
outline of the new projected levy increase for the following years up to
2011 and reviewed technical revisions to the budget.
General Committee recommends:
THAT the presentation from the Director of Financial Services/Treasurer
be received for information.
CARRIED
Special General Committee Report No. 08-04 Page 3 of 5
Monday, January 21, 2008
V CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION
1. Memorandum from the Director of Financial Services/Treasurer
Attachment 2
f) Memorandum from the Director of Leisure Services
Re: New Staff Requests for 2008
General Committee recommends:
THAT the Director of Leisure Services be requested to provide further
information outlining the proposed new full time positions and the overall
net staff compliment in Leisure Services, full-time and part-time staff
positions, along with revenue projections which may help offset the budget
increase in salaries.
CARRIED
2. Correspondence from the Aurora Historical Society
Re: Hillary House, The Koffler Museum of Medicine
General Committee recommends:
THAT the request from the Aurora Historical Society be approved in
principle and referred to the Council Budget for further review and
direction.
CARRIED
1. Memorandum from the Director of Financial Services/Treasurer
Attachment 2-b Memorandum from the Communications & Marketing
Co-ordinator
Re: Justification for 2008 Staff Requests
General Committee recommends:
THAT the memorandum be received for information.
CARRIED
Attachment 2-d Memorandum from the IT Manager
Re: Help Desk/Telecom Support Position
General Committee recommends:
THAT the memorandum be received for information.
CARRIED
Special General Committee Report No. 08-04 Page 4 of 5
Monday, January 21, 2008
Attachment 2-e Memorandum from the Acting Director of Public Works
Re: New Staff Requests for Public Works for 2008
General Committee recommends:
THAT the memorandum be received for information.
CARRIED
1. Memorandum from the Director of Financial Services/Treasurer
Attachment 1 – Expanded Operating Budget Sheets (Yellow Sheets)
Leisure Complex Aquatics
Leisure Complex Fitness Centre
Stronach Complex Building Operations
Stronach Complex Administration
Leisure Complex Building Operations
Leisure Complex Administration
Community Centre Administration
Attachment 2-a Memorandum from the Chief Administrative Officer
Re: Administrative Assistant to the Economic
Development Officer
Attachment 2 c) Memorandum from the Director of Building
Administration
Re: Building Clerk
General Committee recommends:
THAT item 1 Attachment-1 and Attachments-2-a and 2-c be received for
information.
CARRIED
9. Farmers’ Market - Summer Student
Included in Yonge Street Committee Budget (Page 17) - Added Item
General Committee recommends:
THAT funding of $3,400 remain in the budget for the Farmers’ Market to
cover supplies and costs; and
THAT an additional $1,500 be provided to acquire a student to assist with
the Farmers’ Market activities.
DEFEATED
Special General Committee Report No. 08-04 Page 5 of 5
Monday, January 21, 2008
Operating Budget - 2008 - Draft 2
Council & Council Administration (Pages 2 and 3) - Added Item
Operating Budget - 2008 - Draft 2
Council Programs (Page 7) - Added Item
General Committee recommends:
THAT the Council & Council Administration and budget items be deferred
to the Thursday, January 24, 2008 Special General Committee meeting
for consideration.
CARRIED
VI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:55 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-04 WAS CONSIDERED AND
ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, FEBRUARY 12, 2008.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK