MINUTES - Special General Committee - 20071211
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 07-05
Holland Room
Aurora Town Hall
Thursday, January 11, 2007
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris the Chair; Councillors Gaertner,
Granger, MacEachern McRoberts, and Wilson
MEMBERS ABSENT Councillors Buck, Collins-Mrakas and Marsh were
absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Leisure Services,
Director of Planning, Director of Public Works,
Director of Financial Services/Treasurer, Financial
Analyst/Budget Supervisor and Administrative Co-
ordinator/Deputy Clerk
Mayor Morris called the meeting to order at 7:10 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared a pecuniary interest in capital project #31044
2007 Sidewalk Reconstruction – Centre Street and Catherine Avenue as he
resides in the area. Councillor McRoberts did not take part in or vote on any
questions in this regard or attempt in any way to influence the voting on such
questions.
Councillor McRoberts declared a pecuniary interest in capital project #31060
Northeast Quadrant Traffic Calming, as he resides in the area. Councillor
McRoberts did not take part in or vote on any questions in this regard or attempt
in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Delegation d) – Robert & Patricia Farillo
Re: Proposed Use(s) of Vacant Hydro Building
Delegation e) - Ms Lydia Schuster of the Aurora Seniors’ Association
Re: Capital Project #72057 – Signage for the Aurora Seniors’ Centre
Delegation f) - Mr. Charles Sequeira of the Aurora Seniors’
Association
Re: Capital Project #72060 – Seniors’ Centre – Stairs from Back
Deck
Special General Committee Report No. 07-05 Page 2 of 6
Thursday, January 11, 2007
Delegation g) - Mr. Miloslav Prikryl
Re: Leisure Services Capital Projects
Delegation h) – Mr. Frank Shaw
Re: Oak Ridges Moraine Land Trust – McLeod Wood
Revised Summary of Capital Projects 2007 - 2010
Revised Capital Budget - Analysis By Project - #72068 ARC Debt
Repayment – pg. 1
Revised Capital Budget - Analysis By Project - # 12002 Accessibility
Committee - pg. 23
New Capital Budget – Analysis By Project - #72031 – Council Office
Space and Lounge Improvements - pg. 127
CARRIED
Councillor Gaertner arrived at 7:05 p.m.
III DELEGATIONS
a) Robert & Patricia Farillo
Re: Proposed Use(s) of Vacant Hydro Building
Mr. Farillo addressed the committee regarding the proposed use of the
former hydro building. Mr. Farillo enquired if consideration could be taken to
sell the property and lease some of the space to the town for storage.
Mr. John Rogers advised Mr. Farillo that the previous Council had resolved
to retain the subject property for municipal purposes and those uses are still
to be determined.
General Committee recommends:
THAT the comments of Mr. Farillo be received and referred to the budget
deliberations.
CARRIED
b) Ms Lydia Schuster of the Aurora Seniors’ Association
Re: Capital Project #72057 – Signage for the Aurora Seniors’ Centre
Ms Schuster requested that the committee consider approving the
installation of signage identifying the Aurora Seniors’ Centre. One sign at
the entrance to Municipal Drive and the other being part of the illuminated
sign located at Wellington Street and John West Way.
c) Mr. Charles Sequeira of the Aurora Seniors’ Association
Re: Capital Project #72060 – Seniors’ Centre – Stairs from Back Deck
Mr. Sequeira requested, on behalf of the Aurora Seniors’ Association, that
the committee consider including this project in the 2007 budget.
General Committee recommends:
THAT the comments of Ms Lydia Schuster and Mr. Charles Sequeira of
the Aurora Seniors’ Association be received and referred to the budget
deliberations.
CARRIED
Special General Committee Report No. 07-05 Page 3 of 6
Thursday, January 11, 2007
d) Mr. Miloslav Prikryl
Re: Various Proposed Capital Projects
Mr. Prikryl expressed his concern regarding the proposed budget for the
Aurora Recreation Complex when the final figures for 2006 have not been
determined. Mr. Prikryl also enquired about the status of the funds
allocated for the 404 signage, why the tennis courts were being resurfaced
and suggested that the former library be used as a youth centre.
General Committee recommends:
THAT the comments of Mr Prikryl regarding various proposed capital
projects be received and referred to the budget deliberations.
CARRIED
e) Mr. Michael Bender, Vice-Chair, Aurora Community Arboretum
Re: Proposed Capital Budget Project #73033 – Aurora Community
Arboretum - Phase 1 of 10
Mr. Bender provided the committee with an overview of the development
of the Aurora Community Arboretum from its establishment in 1996 to the
recent adoption of the Arboretum Master Plan. Mr. Bender requested that
proposed capital budget project #73033 be promoted as a 2007 project for
approval. Allocation of funds to this project would assist the group in
obtaining additional funding for other agencies.
General Committee recommends:
THAT the comments of Mr. Bender regarding proposed capital budget
project #73033 – Aurora Community Arboretum - Phase 1 of 10 be
received and referred to the budget deliberations.
CARRIED
f) Mr. Frank Shaw
Re: Oak Ridges Moraine Land Trust – McLeod Wood
Mr. Shaw requested that the committee consider additional $10,000 for
the Oak Ridges Moraine Land Trust to develop trails, entrance gates, park
signage, preparation of the stewardship plan and administrative costs
such as insurance and property taxes for the McLeod Wood property.
General Committee recommends:
THAT the comments of Mr. Shaw be received and referred to the budget
deliberations.
CARRIED
g) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: 2007 Capital Budget
Mr. Gutteridge provided an overview of the proposed 2007 Capital Budget.
Mr. Gutteridge indicated that senior management had reviewed and
prioritized all of the proposed projects on a corporate basis rather than
departmentally which had been the practice in the past. Mr. Gutteridge
reviewed some changes to the proposed budget that senior management
had discussed since the distribution of the 2007 Capital Budget in
December 2006.
Special General Committee Report No. 07-05 Page 4 of 6
Thursday, January 11, 2007
Mr. Gutteridge also requested that committee set additional budget
meeting dates.
h) Ms Rebecca Beaton
Re: 2007 Capital Budget
Ms Beaton requested that all members of Council be provided with a copy
of the Capital Asset Management Plan, the 10 year reserves projections,
the debt repayment schedule for the Aurora Recreation Complex and the
use of the hydro sale proceeds report presented in September 2005. Ms
Beaton also inquired if budget related items on the pending list were
incorporated into the draft budget.
Mayor Morris requested that Ms Beaton provide staff with her questions
prior to the next meeting so they would have responses at the meeting.
General Committee recommends:
THAT the comments of Ms Beaton be received and referred to budget
deliberations.
CARRIED
General Committee recommends:
THAT staff be requested to do a presentation regarding the reserve funds.
CARRIED
General Committee recommends:
THAT staff provide committee with a copy of the 2006 10 Year Roads
Plan.
CARRIED
General Committee recommends:
THAT staff provide the information requested by Ms Beaton during her
delegation to her; and
THAT staff review the Council Pending List to ensure that all matters
referred to budget deliberations are incorporated in the draft 2007 Budget.
CARRIED
General Committee recommends:
THAT the Director of Financial Services provide a report for the next
budget meeting regarding options of contributions to the debenture of the
Aurora Recreation Complex.
CARRIED
Special General Committee Report No. 07-05 Page 5 of 6
Thursday, January 11, 2007
General Committee recommends:
THAT the Director of Public Works provide additional information
regarding Capital Budget Project #31071 – Reconstruction – Hawthorne
Lane – 2008.
CARRIED
General Committee recommends:
THAT staff bring back a report on the implications of not installing a
sidewalk/bikeway on the south side of Wellington Street between from
Bayview Avenue to Leslie Street.
CARRIED
Councillor Gaertner left the meeting at 10:15 p.m.
General Committee recommends:
THAT the meeting be extended beyond 10:30 p.m.
CARRIED
General Committee recommends:
THAT the Director of Corporate Services provide a report on the timelines
to complete the required Accessibility Plans as prescribed in the Ontarians
with Disabilities Act, 2001, as amended.
CARRIED
General Committee recommends:
THAT , with respect to Capital Project #42028 – Drainage Easement – 35
Glass Drive, staff determine if any damage costs can be recuperated from
insurance.
CARRIED
1. Memorandum from the Director of Financial Services
Re: 2007-2010 Capital Program
General Committee recommends:
THAT the memorandum from the Director of Financial Services regarding
the 2007-2010 Capital Program be received for information.
CARRIED
2. Memorandum from the Director of Financial Services
Re: Capital Project Scoring
General Committee recommends:
THAT the memorandum from the Director of Financial Services regarding
the Capital Project Scoring be received for information.
CARRIED
Special General Committee Report No. 07-05 Page 6 of 6
Thursday, January 11, 2007
IV ADJOURNMENT
General Committee recommends:
THAT the meeting adjourn at 11:05 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-05 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, JANUARY 30,
2007.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK