MINUTES - General Committee - 20080108
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 08-02
Council Chambers
Aurora Town Hall
Tuesday, January 8, 2008
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck (left at
10:40 p.m.), Gaertner, Granger, Marsh, MacEachern,
McRoberts and Wilson
MEMBERS ABSENT Councillor Collins-Mrakas
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Leisure Services,
Director of Financial Services/ Treasurer and Council/
Committee Secretary.
Mayor Morris called the meeting to order at 7:08 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved.
Operating Budget - 2008 - Draft 2
Net Budget Increase - Comparisons
Operating Budget - 2008 - Draft 2
Council & Council Administration (Pages 2 and 3)
Operating Budget - 2008 - Draft 2
Council Programs (Page 7)
Smart Commute Central York, Newmarket - Aurora Business Plan
Mayor’s Office - Organizational Chart
2008 - 2011 Budget Presentation Summary
CARRIED
Special General Committee Report No. 08-02 Page 2 of 4
Tuesday, January 8, 2008
III DELEGATIONS
(a) Mr. John Gutteridge, Director of Financial Services
Re: Reserve Fund Status and Capital Projects
The Director of Financial Services provided an overview of the draft 2008 -
2011 Budget outlining the revised timetable of budget meetings and
recommended changes to the 2008 tax levy. The Director of Financial
Services also provided an overview of the objectives for this meeting.
General Committee recommends:
THAT the presentation from the Director of Financial Services be received
for information.
CARRIED
IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Draft 2008 Capital and Operating Budget – Leisure Services
General Committee recommends:
THAT staff be directed to review all new positions in the budget and that
the principles of gapping be revisited and only be applied to each position
as deemed necessary; and
THAT staff specifically look at the Heritage Centre operations with a view
to gapping salaries as well as revenue and operations costs to something
that comes in line with the construction completion date; and
THAT a summary be brought back to Council.
CARRIED
Jack Woods Property
General Committee recommends:
THAT staff be directed to review the costs associated with the Jack
Woods Property to ensure that the figures are accurately reflected in the
budget.
CARRIED
CLOSED SESSION
General Committee recommends:
THAT General Committee recess into a Closed Session to discuss a
personal matter.
CARRIED
Council recessed at 10:00 p.m. and reconvened at 10:15 p.m.
General Committee recommends:
THAT the hour be extended beyond 10:30 p.m. in order to address the
remainder of the Leisure Services Budget.
CARRIED
Special General Committee Report No. 08-02 Page 3 of 4
Tuesday, January 8, 2008
Councillor Buck left the meeting at 10:40 p.m.
General Committee recommends:
THAT staff be requested to provide a report to justify the need for three
new full-time positions as requested within the Leisure Services 2008 draft
budget, and that this report provide the reasons for the creation of each
new position, projected salaries and job descriptions.
CARRIED
General Committee recommends:
THAT the balance of the Leisure Services Draft 2008 Operating Budget be
received.
CARRIED
1. Memorandum from the Director of Financial Services/Treasurer
Re: Draft 2 - 2008 Capital and Operating Budget
1.1 Operating & Capital Budget 2008 Summary - Second Draft
1.2 List of Amendments to the Draft 2008 Budget to date
1.3 Draft 2 - 2008 Capital and Operating Pages
(blue sheets to replace the Draft 1 – 2008 budget yellow sheets in
binder)
2. Memorandum from the Director of Financial Services
Re: Budget Questions
(Deferred to December 1, 2007 Budget meeting)
3. Draft 2008 Leisure Services Operating Budget - Replacement pages
(binder pages 161-162) – pages incorporated in the Draft 2-2008 Operating
Budget
4. Draft 2008 Leisure Services Operating Budget
(binder pages 149-224)
(Deferred to December 1, 2007 Budget meeting) - pages incorporated in the
Draft 2-2008 Operating Budget
General Committee recommends:
THAT items 1 through 4 be received for information.
CARRIED
5. Mr. Harold Sellers, Executive Director, Oak Ridges Trail Association
Re: Financial Support Request for the 2008 Moraine For Life Adventure
Relay
(Deferred to December 1, 2007 Budget meeting)
(Deferred to next Operating Budget meeting)
General Committee recommends:
THAT $1,000, for the Oak Ridges Trail Association, be included in the
next operating budget.
CARRIED
Special General Committee Report No. 08-02 Page 4 of 4
Tuesday, January 8, 2008
6. Additional Items at the November 22, 2007 Special General Committee
Draft 1 – 2008 Operating Budget
6.1 Organizational Charts – 2007 Approved Staff Complement and 2008
Proposed Complement
6.2 REPLACEMENT PAGES – Leisure Services
Special Events Budget – pages 221 & 222- pages incorporated in the
Draft 2-2008 Operating Budget
6.3 NEW ITEM - Draft 2008 Operating Budget
Mayor and Councillors
(distributed with original November 10, 2007 agenda package)
(deferred from November 19, 2007 meeting)
pages incorporated in the Draft 2-2008 Operating Budget
7. Facility Usage Report – Summary – Soccer Bubble
8. Memorandum from the Director of Financial Services/Treasurer
Re: Places to Grow
General Committee recommends:
THAT items 6 through 8 be received for information.
CARRIED
General Committee recommends:
THAT the budget be established at a levy increase of 3.5% and that the
balance of $110,000 go into the reserve.
CARRIED
V ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:00 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-02 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, JANUARY 22,
2008.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK