MINUTES - General Committee - 20071201
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 07-50
Council Chambers
Aurora Town Hall
Saturday, December 1, 2007
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck (left at
12:47p.m.), Collins-Mrakas (arrived at 10:07 a.m. and
left at 3:17 p.m.), Gaertner, Granger, Marsh (left at
2:35 p.m.), MacEachern, McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Financial Services/
Treasurer, Director of Leisure Services, Acting
Director of Public Works, Financial Analyst/Budget
Supervisor, Capital Assets Management Co-ordinator,
and Administrative Co-ordinator/Deputy Clerk
Mayor Morris called the meeting to order at 9:25 a.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional item, be approved.
Delegation a) Copy of Presentation
Correspondence from the Aurora Chamber of Commerce
Re: Smart Commute Program
Correspondence from the Manager of Parks
Re: Henderson Drive Fencing
CARRIED
Special General Committee Report No. 07-50 Page 2 of 9
Saturday, December 1, 2007
III DELEGATIONS
(a) Mr. John Gutteridge, Director of Financial Services
Re: Reserve Fund Status and Capital Projects
The Director of Financial Services provided an overview and status of the draft
2008 Capital Budget to date. Director of Financial Services also provided an
overview of the projections of the capital reserves through to 2011.
General Committee recommends:
THAT an education session be planned in early January 2008 for those
Members of Council with the Director of Financial Services/Treasurer
regarding Development Charges.
CARRIED
General Committee recommends:
THAT staff provide a summary of eligible projects in the obligatory
reserves for 2007, 2008 and 2009; and
THAT staff provide further information regarding Capital Project 81 –
Aurora Recreation Complex Arena Rooftop Unit.
CARRIED
General Committee recommends:
THAT the presentation by the Director of Financial Services/Treasurer be
received for information.
CARRIED
IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. Memorandum from the Director of Financial Services
Attachments 1 – Follow-up on GO Crossing at Cousins Drive
General Committee recommends:
THAT attachment 1 providing a follow-up on the GO crossing at Cousins
Drive be received for information.
CARRIED
General Committee recommends:
THAT the correspondence from GO Transit be referred back to staff for a
memorandum outlining potential safety concerns that may warrant a more
formal crossing at Cousins Drive; and
Special General Committee Report No. 07-50 Page 3 of 9
Saturday, December 1, 2007
THAT staff contact Transport Canada to obtain their comments regarding
the pedestrian crossing of the GO railway tracks at Cousins Drive and
report back to Council by the end of June 2008.
CARRIED
Attachment 2 – Petch House – Conditions of Draft Approval for Subdivision
Agreement
General Committee recommends:
THAT attachment 2 regarding the Petch House - conditions of draft
approval for the subdivision agreement be received for information.
CARRIED
Attachment 3 – Pavement Condition Index (PCI) & 10 Year Roads Plan
General Committee recommends:
THAT all of the capital road projects in the Draft 2008 Capital Budget,
including Allaura Boulevard, Englehard Drive, Boulding Drive, Navan
Crescent and Hawthorne Lane, be placed above the line in the 2008
capital budget projects.
DEFEATED
General Committee recommends:
THAT staff provide an updated report on the Pavement Condition Index
(PCI) and the 10 year plan by the end of June 2008.
CARRIED
The meeting recessed at 12:47 p.m.
Councillor Buck left the meting at 12:47 p.m.
The meeting reconvened at 1:22 p.m.
Attachment 4 - Vandorf Sideroad Landscaping
General Committee recommends:
THAT attachment 4 regarding the Vandorf Sideroad landscaping be
received for information.
CARRIED
Special General Committee Report No. 07-50 Page 4 of 9
Saturday, December 1, 2007
Attachment 5 – Capital Asset Management System
General Committee recommends:
THAT attachment 5 regarding the Capital Asset Management System be
received for information.
CARRIED
Attachment 6 – 2008 Summary of Capital Projects – page 16
General Committee recommends:
THAT Capital Project 73086 – Henderson Drive Fencing be deleted from
the budget.
CARRIED
Capital Project 14030 – Capital Asset Management System – page 17
General Committee recommends:
THAT Capital Project 14030 – Capital Asset Management System be
placed above the line in the 2008 capital budget projects.
CARRIED
Capital Project 42022 – Wastewater Infrastructure Rehabilitation Program –
page 20
General Committee recommends:
THAT Capital Project 42022 – Wastewater Infrastructure Rehabilitation
Program be placed above the line in the 2008 capital budget projects.
CARRIED
Capital Project 73089 – Lambert Wilson Park Pathway Paving – page 24
General Committee recommends:
THAT Capital Project 73089 – Lambert Wilson Park Pathway Paving be
placed above the line in the 2008 capital budget projects.
CARRIED
Capital Project 34211 – 2007 Snow Storage Site Selection & Construction –
page 29
General Committee recommends:
THAT Capital Project 34211 – 2007 Snow Storage Site Selection &
Construction be placed above the line in the 2008 capital budget projects,
subject to the consideration of the report previously requested by Council
and the funding for the project be from the Parks Master Plan Reserve.
CARRIED
Special General Committee Report No. 07-50 Page 5 of 9
Saturday, December 1, 2007
Capital Project 12009 – Corporate Organizational Structure Review – page
56
General Committee recommends:
THAT Capital Project 12009 – Corporate Organizational Structure Review
be placed above the line in the 2008 capital budget projects.
CARRIED
Capital Project 12004 – Governance Review - page 75
General Committee recommends:
THAT Capital Project 12004 – Governance Review be deferred to 2009.
CARRIED
Capital Project 81003 – Heritage District Study/Plan – page 87
General Committee recommends:
THAT Capital Project 81003 – Heritage District Study/Plan be placed
above the line in the 2008 capital budget projects.
CARRIED
Capital Project 43036 - 2007 Wastewater System Rehabilitation Program -
page 23
General Committee recommends:
THAT Capital Project 43036 - 2007 Wastewater System Rehabilitation
Program be placed above the line in the 2008 capital budget projects.
CARRIED
Capital Project 14026 - Evergreening (Computer Equipment Replacement)
- page 63
General Committee recommends:
THAT Capital Project 14026 - Evergreening (Computer Equipment
Replacement) be placed above the line in the 2008 capital budget
projects.
CARRIED
Capital Project 72077 - Aurora Recreation Complex (ARC) Arena Rooftop
Unit - page 81
General Committee recommends:
THAT Capital Project 72077 - Aurora Recreation Complex (ARC) Arena
Rooftop Unit be placed above the line in the 2008 capital budget projects.
CARRIED
Special General Committee Report No. 07-50 Page 6 of 9
Saturday, December 1, 2007
General Committee recommends:
THAT staff provide a cost benefit report for the operation of the arenas at
the Aurora Recreation Complex during the summer.
CARRIED
Councillor Marsh left at 2:35 p.m.
Capital Project 14024 - Computer Hardware - page 50
General Committee recommends:
THAT Capital Project 14024 - Computer Hardware be placed above the
line in the 2008 capital budget projects at a cost of $90,000.
DEFEATED
General Committee recommends:
THAT Capital Project 14024 - Computer Hardware be placed above the
line in the 2008 capital budget projects at a cost of $30,000.
CARRIED
Capital Project 43029 - Structural Watermain Relining Program - page 22
General Committee recommends:
THAT Capital Project 43029- Structural Watermain Relining Program be
placed above the line in the 2008 capital budget projects.
CARRIED
Capital Project 81005 - Conformity with Places to Grow Plan - page 27
General Committee recommends:
THAT staff provide a status report regarding Capital Project 81005 -
Conformity with Places to Grow Plan to the December 3, 2007 budget
meeting, outlining if this project is eligible under development charges
funding and when the report is required.
CARRIED
Capital Project 42043 – Haida Drive Multi-Plate Culvert Rehabilitation –
page 28
General Committee recommends:
THAT Capital Project 42043- Haida Drive Multi-Plate Culvert
Rehabilitation be placed above the line in the 2008 capital budget projects.
CARRIED
Special General Committee Report No. 07-50 Page 7 of 9
Saturday, December 1, 2007
Capital Project 42033 - Industrial Parkway North Easement Storm Sewer
Upgrade – page 35
General Committee recommends:
THAT Capital Project 42033 - Industrial Parkway North Easement Storm
Sewer Upgrade be placed above the line in the 2008 capital budget
projects.
CARRIED
Capital Project 72054 – Aurora Community Centre Ice Plant Automation
System – page 57
General Committee recommends:
THAT Capital Project 72054 - Aurora Community Centre Ice Plant
Automation System be placed above the line in the 2008 capital budget
projects and funded by the Municipal Capital Reserve.
CARRIED
Capital Project 31422 - Replacement of #37 Road Sweeper – page 77
General Committee recommends:
THAT Capital Project 31422 - Replacement of #37 Road Sweeper be
placed above the line in the 2008 capital budget projects and funded in the
amount of $140,000 from the Equipment Fleet Reserve and $60,000 from
the tax levy.
CARRIED
Capital Project 34143 - Small Equipment Replacement – Public Works –
page 78
General Committee recommends:
THAT Capital Project 34143 - Small Equipment Replacement – Public
Works be placed above the line in the 2008 capital budget projects.
CARRIED
Capital Project 71017 - Small Equipment Replacement – Parks – page 79
General Committee recommends:
THAT Capital Project 71017 - Small Equipment Replacement – Parks be
placed above the line in the 2008 capital budget projects.
CARRIED
Capital Project 71046 - AAC2 Interior Roof Deck – page 93
General Committee recommends:
THAT Capital Project 71046 - AAC2 Interior Roof Deck be placed above
the line in the 2008 capital budget projects.
CARRIED
Special General Committee Report No. 07-50 Page 8 of 9
Saturday, December 1, 2007
Councillor Collins-Mrakas left at 3:17 p.m.
Capital Project 72078 - Aurora Family Leisure Complex Arena Door – page
48
General Committee recommends:
THAT Capital Project 72078 - Aurora Family Leisure Complex Arena Door
be placed above the line in the 2008 capital budget projects.
CARRIED
Capital Project 81001 - Growth - Related Studies - page 21
General Committee recommends:
THAT Capital Project 81001 - Growth - Related Studies be placed above
the line in the 2008 capital budget projects; and
THAT Council discuss the matter of staffing at a future meeting.
CARRIED
Mayor Morris vacated the Chair and Councillor McRoberts assumed the Chair.
Councillor McRoberts vacated the Chair and Mayor Morris resumed in the Chair.
Capital Project 14030 - Capital Asset Management System – page 17
General Committee recommends:
THAT Capital Project 14030 - Capital Asset Management System be
placed above the line in the 2008 capital budget projects in the amount of
$150,000.
CARRIED
2. Finalize Review of the 2008 Capital Projects
General Committee recommends:
THAT the final review of the 2008 Capital Project be received for
information.
CARRIED
Special General Committee Report No. 07-50 Page 9 of 9
Saturday, December 1, 2007
4. Correspondence from the Newmarket Chamber of Commerce
Re: Smart Commute Program
ADDED ITEM
General Committee recommends:
THAT the correspondence from the Newmarket Chamber of Commerce
regarding the Smart Commute Program be received for information and
referred to the December 3, 2007 budget meeting.
CARRIED
5. Correspondence from the Manager of Parks
Re: Henderson Drive Fencing
ADDED ITEM
General Committee recommends:
THAT the correspondence from the Manager of Parks regarding
Henderson Drive fencing be received for information.
CARRIED
1. Memorandum from the Director of Financial Services
General Committee recommends:
THAT the balance of the memorandum from the Director of Financial
Services received for information.
CARRIED
V ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 3:56 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 07-50 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
DECEMBER 11, 2007.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK