MINUTES - General Committee - 20071120 TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 07-46
Council Chambers
Aurora Town Hall
Tuesday, November 20, 2007
ATTENDANCE
COMMITTEE MEMBERS Councillor MacEachern in the Chair; Mayor Morris
Councillors Buck, Collins-Mrakas, Gaertner, Granger,
Marsh, McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Acting Director
of Public Works, Director of Financial Services/
Treasurer, Town Solicitor, and Council/Committee
Secretary.
Councillor MacEachern called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following addition, be approved:
Item 28 – Correspondence from Wood Bull LLP
Re: Item 21 - BA07-009 – Request for Sign Variance
15-135 First Commerce Drive
Whitwell Developments Limited
CARRIED
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes, 07-42, October 20, 2007
General Committee recommends:
THAT the Special General Committee Meeting minutes 07-42 be adopted.
CARRIED
General Committee Report No. 07-46 Page 2 of 11
Tuesday, November 20, 2007
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 8, 14, 16, 20, 21, 22 and 26 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
6. Resolution from York Region
Re: Children and Smoke-Free Cars
(deferred from November 13, 2007 Council)
THAT the resolution from York Region regarding Children and Smoke-free
cars be received and endorsed by Council.
7. Correspondence from York Region
Re: Speed Limit on St. John’s Sideroad Between Industrial
Parkway and Yonge Street - File No. T09 GAU 2007
(deferred from November 13, 2007 Council)
THAT the correspondence from York Region regarding the speed limit on
St. John’s Sideroad between Industrial Parkway and Yonge Street be
received for information.
9. GA07 -03 – Graffiti Abatement Ad Hoc Committee Meeting Minutes
October 25, 2007
THAT the Graffiti Abatement Ad Hoc Committee Meeting minutes from the
October 25, 2007 meeting be received and the recommendations
contained therein be adopted.
10. EAC07-08 – Environmental Advisory Committee Meeting Minutes
November 1, 2007
THAT the Environmental Advisory Committee Meeting minutes from the
November 1, 2007 meeting be received and the recommendations
contained therein be adopted.
11. EDAC07 -08 – Economic Development Advisory Committee Meeting
Minutes - November 8, 2007
THAT the Economic Development Advisory Committee Meeting minutes
from the November 8, 2007 meeting be received and the
recommendations contained therein be adopted.
12. Central York Fire Services - Joint Council Committee Meeting
Minutes – October 16, 2007
THAT the Central York Fire Services – Joint Council Committee Meeting
minutes of October 16, 2007 be received for information.
General Committee Report No. 07-46 Page 3 of 11
Tuesday, November 20, 2007
13. Central York Fire Services - Joint Council Committee Meeting
Minutes – June 5, 2007
THAT the Central York Fire Services – Joint Council Committee Meeting
minutes of June 5, 2007 be received for information; and
THAT the request for funding of $100 for Ontario 9-1-1 be approved.
15. PL07-137 – Zoning By-law Amendment
MI Developments Inc.
Part of Lot 21, Concession 2, EYS
File: D14-03-06
THAT a total of 134 units of sewage and water capacity be allocated to the
MI Developments Inc. lands located on Part of Lot 21, Concession 2, East
of Yonge Street; and
THAT Council enact Implementing Zoning By-law 4944-07.D.
17. PW07-042 – Acceptance of Municipal Services – Prato Estates
Phase I & II – Registered Plan 65M-3658 & 65M-3659
THAT Council accept the municipal services contained within Registered
Plan 65M-3658 being Phase I of the Prato Estates Subdivision &
Registered Plan 65M-3659 being Phase II of Prato Estates Subdivision;
and
THAT Council enact By-law 4961-07.D for the assumption of the subject
municipal services; and
THAT the Director of Public Works be authorized to issue a Certificate of
Acceptance of Public Works for said lands as required under Section 3.10
of the Subdivision Agreement; and
THAT the Treasurer be directed to reduce the municipal servicing
securities held in relation to the Prato Estates Subdivision Phase I & II to
$61,300; and
THAT notice to the homeowners be provided through the Notice Board
advising them that the subject development has been assumed by the
Town.
18. PW07-043 – Acceptance of Municipal Services – Vintage
(Falconwood Residential)
Registered Plan 65M-3712
THAT Council accept the municipal services contained within Registered
Plan 65M-3712 being the Vintage (Falconwood Residential) Subdivision;
and
THAT Council enact By-law 4962-07.D for the assumption of the subject
municipal services; and
THAT the Director of Public Works be authorized to issue a Certificate of
Acceptance of Public Works for said lands as required under Section 3.10
of the Subdivision Agreement; and
THAT the Treasurer be directed to release the municipal servicing
securities held in relation to the Vintage Subdivision.
General Committee Report No. 07-46 Page 4 of 11
Tuesday, November 20, 2007
19. PW07-044– New Lead Sampling Requirements
THAT report PW07-044 – New Lead Sampling Requirements, be received
for information.
23. CS07-044 – Corporate Insurance Renewal
THAT the insurance and risk management proposal submitted by BFL
Canada in the amount of $264,054 (taxes included) be approved; and
THAT the Town of Aurora’s Corporate Insurance Policies be renewed with
BFL Canada for 3 years with annual renewal periods.
24. FS07-050 – Financial Services New Policy and Procedure -
Unclaimed Deposits
THAT the report “Financial Services New Policy and Procedure-
Unclaimed Deposits” be adopted; and
THAT Financial Services be authorized to begin the process defined in the
new policy and procedure; and
THAT approximately $264,000 in unclaimed deposits be transferred to the
Working Fund Reserve.
25. ADM07-013 – Amendments to the Municipal Act, 2001
Accountability and Transparency Policy
THAT Council receive this report respecting the adoption of a municipal
accountability and transparency policy for information; and
THAT Council adopt the attached Accountability and Transparency Policy
in accordance with section 270(1)5 of the Municipal Act, 2001, as
amended.
27. PL07-138 – Release for Registration
Mattamy (Aurora) Limited
Part of Lot 25, Concession 2 EYS
File: D12-00-8A
THAT the Mayor and Clerk be authorized to execute a Subdivision
Agreement between The Corporation of the Town of Aurora and Mattamy
(Aurora) Limited in accordance with the draft approval conditions dated
September 12, 2006, subject to the provision of financial payments and
securities as set out on Schedules “K” and “L” of the agreement
substantially in the form attached; and
THAT the Mayor and Clerk be authorized to execute all documents
necessary to give effect to same.
28. Correspondence from Wood Bull LLP
Re: Item 21 - BA07-009 – Request for Sign Variance
15-135 First Commerce Drive
Whitwell Developments Limited
This item was received.
CARRIED
General Committee Report No. 07-46 Page 5 of 11
Tuesday, November 20, 2007
VI DELEGATIONS
None
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT item 20 be brought forward for discussion.
CARRIED
20. BA07-008 – Model Home Policy and Agreement
General Committee recommends:
THAT report BA07-008 – Model Home Policy and Agreement be received
for information.
DEFEATED
General Committee recommends:
THAT Council authorize revisions to the existing Model Home Policy and
Precedent Agreement; and
THAT Council authorize the Chief Building Official under the Building
Code Act to execute Model Home Agreements between the Town of
Aurora and the owners of the subject lands based on the criteria outlined
in the policy being met.
CARRIED
1. General Committee Meeting Minutes 07-43
Tuesday, November 6, 2007
(4) LSAC07-06 – Leisure Services Advisory Committee Meeting
Minutes – October 18, 2007
Delegation (b) – Ms Rebecca Beaton
Re: Special Events Sub-Committee
General Committee recommends:
THAT the delegation and comments submitted by Ms Rebecca Beaton be
received.
CARRIED
General Committee recommends:
THAT the letter from Ms Rebecca Beaton and the memorandum from
the Director of Leisure Services, dated December 12, 2006, which
was on the May 17, 2007 Leisure Services Advisory Committee
agenda be referred to a closed session.
CARRIED
General Committee Report No. 07-46 Page 6 of 11
Tuesday, November 20, 2007
General Committee recommends:
THAT the members of the Special Events Sub-Committee be thanked by
the LSAC Committee for their contributions to the committee.
CARRIED
General Committee recommends:
THAT the names and addresses of all members of the Special Events
Committee be made available to the Mayor’s office.
CARRIED
Councillor MacEachern relinquished the Chair to Mayor Morris.
2. PL07-135 – Servicing Allocation Matrix – Criteria 1 Clarification
(deferred from November 6, 2007 General Committee)
(deferred from November 13, 2007 Council)
General Committee recommends:
THAT the Servicing Allocation Matrix Policy report PL07-135 be
referred back to staff; and
THAT staff bring back a report to Council indicating whether at this
time any water allocations remain outstanding to the development
community based on any current front-end agreements between the
Town and the development community; and
THAT the Servicing Allocation Matrix Policy be brought back to
Council for revision.
CARRIED
Councillor MacEachern resumed the Chair.
General Committee recommends:
THAT item 21 be brought forward for discussion.
CARRIED
21. BA07-009 – Request for Sign Variance – 15-135 First Commerce
Drive, Whitwell Developments Limited
General Committee recommends:
THAT Council approve the request for sign variance to allow a ground
sign for Whitwell Developments Ltd. having a sign area of 26 square
metres and sign width of 5.1 metres whereas the sign by-law requires a
maximum sign area of 18 square metres and a maximum width of 4.9
metres.
CARRIED
General Committee Report No. 07-46 Page 7 of 11
Tuesday, November 20, 2007
3. Motion to Reinstate a Secondary Dwelling Unit Ad Hoc Committee
(Tabled by Councillor Gaertner)
(deferred from November 6, 2007 General Committee)
(deferred from November 13, 2007 Council)
General Committee recommends:
THAT staff be directed to review the Terms of Reference of the
Secondary Dwelling Unit Ad Hoc Committee and the circulated
Regional report status of Second Suite Policies in York Region and
report back to Council with a methodology to undertake a Second
Suite Study, including required funding.
CARRIED
4. HAC07-06 – Heritage Advisory Committee Meeting Minutes
October 15, 2007
(5) PL07-121 – Request for Heritage Building Evaluation
14012, 14020, 14003 Leslie Street – Lebovic
Lands
(deferred from November 6, 2007 General Committee)
(deferred from November 13, 2007 Council)
General Committee recommends:
THAT the Heritage Impact Assessment Report – 14012, 14020 and 14003
Leslie Street, Town of Aurora prepared for Lebovic Enterprises Ltd. by Su
Murdoch Historical Consulting, dated July 2007 be received; and
THAT the report from the Heritage Building Evaluation Working Group
regarding 14012, 14020 and 14003 Leslie Street, be received and
endorsed; and
THAT the Heritage Advisory Committee does not object to the demolition
of the houses at 14012 and 14003 Leslie Street subject to the owner
making significant architectural components of the houses available for
the Heritage Advisory Committee of Aurora’s Architectural Salvage
Program prior to demolition at no cost to the Town; and
THAT the main (east) section of the William Wells House, at 14020 Leslie
Street be retained in any future redevelopment of the subject lands; and
THAT in order to facilitate the retention of the main wing of the William
Wells House in a future development, that the Heritage Advisory
Committee has no objection to the relocation and restoration of the
building to a suitable location within the subject lands, and appropriate
adaptive re-use to the satisfaction of the Community Planner; and
THAT such restoration should be completed as part of the first phase of
development of the subject lands; and
THAT the applicant be requested to consider options related to the status
and retention of the 19th Century Barn on the property at 14012 Leslie
Street and/or its components.
2. PL07-068 - Designation under Part IV of the Ontario Heritage Act
The War Memorial and Peace Tower
14659 Yonge St.
Annual Aurora Home Show Booth
Moved by D. Smith Peter Piersol Seconded by Robert CookJ. Stuart
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General Committee Report No. 07-46 Page 8 of 11
Tuesday, November 20, 2007
THAT the Environmental Advisory Committee members agree to occupy a booth at
the forthcoming 2007 Aurora Home Show; and
THAT a questionnaire be prepared and distributed at the booth to address
environmental concerns from the public; and
THAT Environmental Advisory Committee members review their schedules
and forward availability by e-mail to THAT the Aurora War Memorial and
Peace Park at 14659 Yonge Street be approved for designation as a property of
cultural heritage value or interest pursuant to the provisions of Section 29, Part IV
of the Ontario Heritage Act, as recommended by the Heritage Advisory
Committee of Aurora;
AND THAT the Corporate Services Department be authorized to:
Publish and serve Council’s Notice of Intention to Designate as per the
requirements of the Act; and
Prepare a Designation By-law for the Property.
AND THAT the Community Planner be requested to bring back an information
report to a future meeting of the Heritage Advisory Committee of Aurora outlining
the steps required for development of cultural heritage landscape policies for the
Town of Aurora including details of how the Aurora War Memorial and Peace
Park could be defined as Cultural Heritage Landscapes in accordance with
Provincial Policy Statement Policy 2.6.1.
CARRIED
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General Committee Report No. 07-46 Page 9 of 11
Tuesday, November 20, 2007
5. Memorandum from the Director of Corporate Services
Re: 2008 Meeting Calendar
(deferred from November 13, 2007 Council)
General Committee recommends:
THAT the Economic Development Advisory Committee meeting
scheduled for October 9, 2008 be moved to October 23, 2008.
CARRIED
General Committee recommends:
THAT the Committee of Adjustment meeting scheduled for October
9, 2008 be moved to October 8, 2008.
CARRIED
General Committee recommends:
THAT the Economic Development Advisory Committee meeting
scheduled for January 17, 2008 be moved to January 10, 2008.
CARRIED
General Committee recommends:
THAT the balance of the 2008 Meeting Calendar be adopted.
CARRIED
8. FS07-049 – Third Quarter Operating Report
(deferred from November 13, 2007 Council)
General Committee recommends:
THAT report FS07-049 be received; and
THAT Council approve the budget adjustment as detailed on Attachment
#2 to report FS07-049; and
THAT, in accordance with the Municipal Act Section 290 (1), for the
purpose of the 2008 budget it will include a surplus amount of $400,000;
and
THAT the 2008 budget include a transfer to the Allowance for Bad Debt
Account of $400,000.
CARRIED
14. Correspondence from the Ontario 9-1-1 Advisory Board
General Committee recommends:
THAT the correspondence from the Ontario 9-1-1 Advisory Board be
received for information.
CARRIED
General Committee Report No. 07-46 Page 10 of 11
Tuesday, November 20, 2007
22. CS07-039 – By-law Services Vehicle Replacement
General Committee recommends:
THAT report CS07-039 – By-law Services Vehicle Replacement be
referred back to staff for further information regarding the possible
option of purchasing a hybrid vehicle, as well as the future use of the
old vehicle.
CARRIED
26. PW07-039 – Implementation of Municipal Drinking Water
Licensing Program and Drinking Water Quality
Management Standard
General Committee recommends:
THAT Council receive report PW07-039 (Implementation of Municipal
Drinking Water Licensing Program and Drinking Water Quality
Management Standard) for information; and
THAT Council direct staff to continue to work to meet the requirements of
the new Municipal Drinking Water Licensing Program and to report further
to Council upon completion of the Operational Plan to seek Council’s
endorsement of same; and
THAT Council, as the owner of the Town’s drinking water system, endorse
and confirm the commitment to create and fully implement an Operational
Plan, that meets the requirements of the Drinking Water Quality
Management Standard, for the maintenance and operation of the Town’s
drinking water system, as required to satisfy element 3 of the Operational
Plan; and
THAT Council endorse and confirm the roles, responsibilities and
authorities for the various parties responsible for the operation of the
Town’s drinking water system, as set out in Section 4 of report PW07-039
and as required to satisfy element 9 of the Operational Plan.
CARRIED
16. PW07-041 – Development of Streetlight Master Plan in the Town
Of Aurora – Cost Increase
General Committee recommends:
THAT, due to a 50% increase in the number of streetlights, additional
funds in the amount of $27,150 (exclusive of GST) be allocated from the
Municipal Capital Reserve for the completion of the Streetlight Master
Plan for the Town of Aurora.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Mayor Morris advised of a press conference that took place today, resulting in a
media release and a letter being issued, prepared by Mr. George Rust D’Eye in
consultation with the Town Solicitor. Mayor Morris requested that the
typographical error in the letter be corrected to read “neither York Region, nor its
Police Services Board”. Mayor Morris also requested that ACI, the Era Banner,
the Auroran and the Town Web Specialist be advised of the typographical error.
General Committee Report No. 07-46 Page 11 of 11
Tuesday, November 20, 2007
General Committee recommends:
THAT the Procedural By-law be waived to allow a motion to be made
under New Business.
CARRIED
General Committee recommends:
THAT the letter prepared by Mr. George Rust D’Eye be placed in the Era
Banner Notice Board and in the Auroran newspaper, the size of which is
to be determined by the Marketing/Communications Co-ordinator.
CARRIED
X CLOSED SESSION
None
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:48 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-46 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, NOVEMBER
27, 2007.
___________________________ _________________________________
PHYLLIS M. MORRIS, MAYOR B. PANIZZA, TOWN CLERK