MINUTES - General Committee - 20071126
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 07-48
Council Chambers
Aurora Town Hall
Monday, November 26, 2007
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck (arrived
7:10 p.m.), Collins-Mrakas, Gaertner (arrived 7:25
p.m.), Granger, Marsh, MacEachern (arrived 7:35
p.m.), McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Financial Analyst/Budget
Supervisor, Capital Assets Management Coordinator,
Director of Financial Services/ Treasurer and
Council/Committee Secretary.
Mayor Morris called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional item, be approved.
Delegation request from Ms Donna Coker
Re: Capital Project 73066 - Playground Equipment at Seston Park
CARRIED
III DELEGATIONS
(a) Ms Donna Coker - Added Delegation
Re: 2008 Capital Budget – Playground Replacement at Seston Park
Ms Donna Coker addressed the committee to request that the refurbishing of
Seston Park, which was deferred from the 2007 Capital Budget, be included in
the 2008 Capital Budget and the work be completed early in 2008 so the
residents of the area could utilize the park.
Special General Committee Report No. 07-48 Page 2 of 9
Monday, November 26, 2007
General Committee recommends:
THAT the comments of the delegate be received and referred to the 2008
summary of projects, Capital Project 73066 - Seston Park Playground
Replacement.
CARRIED
(b) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: 2008 Draft Budget
Mr. John Gutteridge, Director of Financial Services/Treasurer provided an
overview of the 2008 Capital Budget. Mr. Gutteridge reviewed the ongoing
budget timetable and major impacts affecting the projected increase in taxes for
2008.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
13. Breakdown of proposed costs for Petch House (Petch House Renovation/
relocation #72027)
General Committee recommends:
THAT staff be requested to provide a breakdown of estimated financial
obligations on the part of the Town of Aurora compared to the financial
obligations on the part of Whitwell Developments Inc., with regard to the
renovation/relocation costs for Petch House, Capital Project 72027.
CARRIED
1. Memorandum from the Director of Financial Services/Treasurer
Re: Questions of Capital Budget
1.1 FS07-048 – Capital Budget Report to October 24, 2007
1.2 Memorandum from the Director of Financial Services
Re: Capital Update
1.3 Salt Dome
1.4 Federal Gas Tax Revenues
1.5 Copy of report TR05-018 – Community Survey Results
1.6 Memorandum from the Acting Director of Public Works
Re: Capital Project #42039, Retrofit SWM Facilities SW-2/SW-3 and C-
1 and Salamander Pond
General Committee recommends:
THAT the memorandum from the Director of Financial Services/Treasurer,
regarding questions of the capital budget, be received for information.
CARRIED
Special General Committee Report No. 07-48 Page 3 of 9
Monday, November 26, 2007
2. Copy of Report PL00-129 - Urban Design Guidelines Bayview Northeast
Area 2B Cochrane Brook Planning & Urban Design
General Committee recommends:
THAT the copy of report PL00-129 – Urban Design Guidelines Bayview
Northeast Area 2B, be received for information.
CARRIED
3. Memorandum from the Acting Director of Public Works
Re: Capital Project 43033, Four Mobile Digital Message Boards
General Committee recommends:
THAT the memorandum from the Acting Director of Public Works
regarding Capital Project 43033, four mobile digital message boards, be
received for information.
CARRIED
4. PL07-098 - Options for Relocation and Restoration of the Petch Log House
(Considered at the October 15, 2007 Heritage Advisory Committee meeting)
General Committee recommends:
THAT report PL07-098 - options for relocation and restoration of the Petch
Log House, be received for information.
CARRIED
5. Office of the Chief Administrative Officer Revised Organizational Chart
General Committee recommends:
THAT office of the Chief Administrative Officer revised organizational chart
be received for information.
CARRIED
6. Aurora Heritage Centre – Cultural Spaces Federal Grant Application (22
Church Street Grant Items, Capital Project 72079)
General Committee recommends:
THAT Aurora Heritage Centre – Cultural Spaces federal grant application
be received for information.
CARRIED
7. Map of Proposed Trail From Elizabeth Hader Park (Elizabeth Hader Park
Trail Connection, Capital Project 73073)
General Committee recommends:
THAT the map of the proposed trail from Elizabeth Hader Park, Capital
Project 73073, be received for information.
CARRIED
Special General Committee Report No. 07-48 Page 4 of 9
Monday, November 26, 2007
Councillor McRoberts left the meeting at 9:30 p.m.
8. Breakdown of Pre-school Costs at the SARC (Stewart Burnett Park
Playground Structure, Capital Project 73062 – page 40)
General Committee recommends:
THAT the breakdown of pre-school costs at the SARC, Stewart Burnett
Park Playground Structure Capital Project 73062, be received for
information; and
THAT staff be requested to provide further detailed information regarding
the Stewart Burnett Park Playground Structure Capital Project 73062.
CARRIED
9. Copy of Wellington Street Urban Design Guidelines (Wellington Street East
Urban Design Features/Landscaping, Capital Project 73074)
General Committee recommends:
THAT the copy of Wellington Street Urban Design Guidelines Capital
Project 73074, be received for information.
CARRIED
10. Pictures of Current Henderson Drive Fencing (Henderson Drive Fencing,
Capital Project 73086)
and
11. Letter from GO Regarding Crossing on Cousins Drive (Henderson Drive
Fencing, Capital Project 73086)
General Committee recommends:
THAT the pictures, letter from GO Transit and any other background
information pertaining to the Henderson Drive fencing, Capital Project
73086, be referred to the Graffiti Abatement Ad Hoc Committee for review
and recommendations.
CARRIED
12. Map of Proposed Pathways at Lambert Willson Park to be Repaired
(Lambert Willson Park Pathway Paving, Capital Project 73089)
General Committee recommends:
THAT the map of proposed pathways to be repaired at Lambert Willson
Park, Project No. 73089, be received in principle, subject to a report being
brought back providing a breakdown of costs and determining what
funding support would be needed to provide full accessibility to the trail
system, and looking at the feasibility of partial funding support coming
from the Accessibility Advisory Committee Budget.
CARRIED
Special General Committee Report No. 07-48 Page 5 of 9
Monday, November 26, 2007
14. Background Information for Historical Park Plaques (Park Entrance
Plaques Capital Project 73065)
General Committee recommends:
THAT the background information for historical park plaques be received
for information.
CARRIED
15. Revised Capital Budget – Analysis By Project
Capital Project 31069 - 2008 Reconstruction - North Portion of Engelhard
Drive – page 4
General Committee recommends:
THAT Capital Project 31069 - 2008 Reconstruction - north portion of
Engelhard Drive, in the amount of $1,673,992, be allocated entirely from
the Municipal Capital Reserve Fund.
CARRIED
Capital Project 43031 - Building A Expansion – page 6
General Committee recommends:
THAT Capital Project 43031 - Building A Expansion, at the proposed cost
of $15,000,00, be removed from the 2008 capital budget.
CARRIED
Capital Project 31068 - 2008 Reconstruction of Allaura Boulevard – page 7
General Committee recommends:
THAT Capital Project 31068 - 2008 reconstruction of Allaura Boulevard, at
the proposed cost of $1,261,225, be placed below the line of the 2008
capital budget projects.
CARRIED
Capital Project 14019 - IT Strategic Plan – page 44
General Committee recommends:
THAT Capital Project 14019 - IT Strategic Plan, in the amount of $75,000,
be placed above the line in the 2008 capital budget projects.
CARRIED
Special General Committee Report No. 07-48 Page 6 of 9
Monday, November 26, 2007
Capital Project 81007 - Downtown Secondary and Revitalization Plan –
page 70
General Committee recommends:
THAT Capital Project 81007 - Downtown Secondary and Revitalization
Plan in the amount of $70,000, be placed above the line in the 2008
capital budget projects.
CARRIED
Capital Project 14020 - Wireless Connectivity – page 94
General Committee recommends:
THAT Capital Project 14020 - wireless connectivity, in the amount of
$50,000, be placed above the line in the 2008 capital budget.
CARRIED
Capital Project 14022 - Office Redesign - Town Hall – page 38
General Committee recommends:
THAT Capital Project 14022 - Office Redesign - Town Hall, in the amount
of $303,845, be placed above the line in the 2008 capital budget projects.
CARRIED
Capital Project 73085 - Arboretum Development – page 84
General Committee recommends:
THAT Capital Project 73085 - Arboretum Development, in the amount of
$50,000, be placed above the line in the 2008 capital budget projects.
CARRIED
General Committee recommends:
THAT the Aurora Arboretum be requested to provide an update on their
spending in 2007 and projected spending in 2008.
CARRIED
Capital Project 12003 - Employee Survey – page 66
General Committee recommends:
THAT Capital Project 12003 - Employee Survey in the amount of $15,000,
be placed above the line in the 2008 capital budget projects.
CARRIED
Special General Committee Report No. 07-48 Page 7 of 9
Monday, November 26, 2007
Capital Project 12004 - Governance Review – page 75
General Committee recommends:
THAT Capital Project 12004 - Governance Review, in the amount of
$50,000, be placed above the line in the 2008 capital budget projects.
DEFEATED
Capital Project 73087 - Tree Inventory / Woodland Management – page 42
General Committee recommends:
THAT Capital Project 73087 - Tree Inventory / Woodland Management, in
the amount of $20,000, be placed above the line in the 2008 capital
budget projects.
CARRIED
General Committee recommends:
THAT the meeting be extended until 11:00 p.m.
CARRIED
Capital Project 72071 - Aurora Family Leisure Complex Fitness Centre
Cooling System – page 72
General Committee recommends:
THAT the Director of Leisure Services be requested to provide a report on
the Aurora Family Leisure Complex fitness centre cooling system,
outlining the issues and how they may be addressed.
CARRIED
Capital Project 73073 - Elizabeth Hader Park Trail Connection – page 62
General Committee recommends:
THAT Capital Project 73073 - Elizabeth Hader Park Trail Connection in
the amount of $55,000, be placed above the line in the 2008 capital
budget projects.
CARRIED
Capital Project 31021 - Vandorf Sideroad Landscaping – page 68
General Committee recommends:
THAT Capital Project 31021 - Vandorf Sideroad Landscaping, in the
amount of $75,000, be placed above the line in the 2008 capital budget
projects.
DEFEATED
Special General Committee Report No. 07-48 Page 8 of 9
Monday, November 26, 2007
General Committee recommends:
THAT Capital Project 31021 - Vandorf Sideroad Landscaping, in the
amount of $75,000, be referred back to staff to provide a report on the
history of Council decisions, previous reports and recent items involving
truck traffic, pertaining to this matter.
CARRIED
Capital Project 13010 - Appraisal of Town Buildings – page 43
General Committee recommends:
THAT Capital Project 13010 - Appraisal of Town Buildings, in the amount
of $23,000, be placed above the line in the 2008 capital budget projects.
CARRIED
Capital Project 43033 - 2008 - 4 Mobile Digital Message Boards – page 67
General Committee recommends:
THAT Capital Project 43033 - 2008 - 4 Mobile Digital Message Boards, in
the amount of $100,000, be placed above the line in the 2008 capital
budget projects.
CARRIED
Capital Project 12006 - Marketing Strategy Consultant – page 67
General Committee recommends:
THAT Capital Project 12006 - Marketing Strategy Consultant, in the
amount of $20,000, be placed above the line in the 2008 capital budget
projects.
CARRIED
General Committee recommends:
THAT the proposed amendments be incorporated into the 2008 capital
budget – analysis by project; and
THAT the updated list show all changes clearly at the next budget meeting
on Saturday, December 1, 2007, to assist with the ongoing review
process; and
THAT staff also provide an updated reserve schedule at that meeting.
CARRIED
Special General Committee Report No. 07-48 Page 9 of 9
Monday, November 26, 2007
V ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:05 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 07-48 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
DECEMBER 11, 2007.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK