MINUTES - General Committee - 20071106 TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 07-43
(as amended at November 20, 2007 General Committee)
Council Chambers
Aurora Town Hall
Tuesday, November 6, 2007
ATTENDANCE
COMMITTEE MEMBERS Councillor McRoberts in the Chair; Mayor Morris
Councillors Buck, Collins-Mrakas, Gaertner, Granger,
Marsh, MacEachern and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Acting Director
of Public Works, Director of Financial Services/
Treasurer, Town Solicitor, and Council/Committee
Secretary.
Councillor McRoberts called the meeting to order at 7:02 p.m.
Councillor McRoberts requested a moment of silence in honour of Remembrance Day.
Mayor Morris addressed General Committee on a Question of Privilege.
General Committee recommends:
THAT the Procedural By-law be waived.
CARRIED
General Committee recommends:
THAT a Special Council meeting be convened.
CARRIED
The meeting was recessed at 7:12 p.m.
The meeting was reconvened at 7:19 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
General Committee Report No. 07-43 Page 2 of 12
Tuesday, November 6, 2007
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Additional Material – Delegation (a) – Mr. Harold Sellers
Oak Ridges Trail Association
Re: Financial Support Request for the 2008 Moraine for Life
Adventure Relay
Additional Delegation (c) – Ms Irene McNeil, Manager of Service
Planning and Mr. Steven Baldo,
Service Planner, York Region Transit
Re: 2008 Annual Service Plan
Memorandum from the Director of Planning
Re: Withdrawal of Item 11 - report PL07-137 – Zoning By-law
Amendment - MI Developments
New Item 20 – Correspondence from Mr. Mark Cannata, Principal
St. Joseph Catholic School
Re: Item 2(12) – TSAC07-06 – Annual Crossing Guard Report
(TSAC07-012)
New Item 21 – Correspondence from the Township of Uxbridge
Re: Invitation to Participate in Community Sustainability Planning
Workshop
Deferral of New Item 22 to November 13, 2007 Council meeting
Re: PL07-117 – Draft Plan of Subdivision and Zoning
By-law Amendment Applications
Stefano and Rose Polsinelli
14575 Bayview Avenue, Part of Lot 16
Concession 2, EYS
New Item 23 – Correspondence from Southlake Regional Health
Centre
Re: Request for an Additional Donation of Parkette Naming Rights
CARRIED
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes, 07-39, October 12, 12007
Special General Committee Meeting Minutes, 07-40, October 13, 12007
General Committee Meeting Minutes, 07-41, October 16, 2007
General Committee recommends:
THAT the Special General Committee Meeting minutes 07-39, 07-40 and
General Committee Meeting minutes 07-41 be adopted.
CARRIED
General Committee Report No. 07-43 Page 3 of 12
Tuesday, November 6, 2007
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 6, 8, 10, 12, 14, 17, 18, 20 and 23 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
5. CS07-038 – Document Output Devices
THAT Corporate Services report CS07-038 be received; and
THAT the strategy proposed by the independent consultant, (Integrated
Print Management Inc.) retained under RFP CS2006-41 for the rightsizing
and deployment of multifunctional printers as outlined in Appendix #1 be
approved; and
THAT the award of RFP CS2007-06 for the supply, installation and
maintenance of print output devices, for a period of 5 years be awarded to
NCO Technologies at a cost of $96,409 per year.
7. CS07-040 – Joint Regional Web Portal
THAT Corporate Services report CS07-040 be received as information;
and
THAT the Town of Aurora continue to participate in the Joint Regional
Portal Project with the Regional Municipality of York, the Town of
Markham and other interested municipal participants until full costs and
benefits are disclosed and can be brought forward as a report for Council
consideration.
9. PL07-132 – Planning Applications Status List
THAT the Planning Applications Status List be received as information.
11. PL07-137 – Zoning By-law Amendment
MI Developments Inc.
Part of Lot 21, Concession 2, E.Y.S.
File D14-03-06
This item was withdrawn from the agenda and deferred to the November 13,
2007 Council meeting.
General Committee Report No. 07-43 Page 4 of 12
Tuesday, November 6, 2007
13. PL07-140 – Draft Plan of Subdivision and Zoning By-law
Amendment Applications
Clifford Sifton
908 Vandorf Sideroad
Concession 2, Part of Lot 16, E.Y.S.
Files D12-04-07 & D14-12-07
THAT Council receive as information the following overview of Draft Plan
of Subdivision and Zoning By-law Amendment Applications D12-04-07
and D14-12-07, scheduled for the December 12, 2007 Public Planning
Meeting.
15. Memorandum from the Chief Administrative Officer
Re: Gateway Signage
THAT the recommendation for gateway signage, submitted by the ad hoc
committee for gateway signage, be approved.
16. Memorandum from the Director of Corporate Services
Re: Endorsement of Regional Representatives
THAT the Town of Aurora endorse the nomination of Ms Debbie Korolnek
as the municipal representative for York Region and its constituent local
municipalities on the Credit Valley, Toronto Region and Central Lake
Ontario Region Source Protection Committee; and
THAT Mr. Illmar Simanovskis be nominated the municipal representative
for York Region and its constituent local municipalities on the South
Georgian Bay Lake Simcoe Protection Committee.
19. FS07-043 – Landscaping Reserve Fund
THAT Council establish a Landscape Fee Discretionary Reserve Fund;
and
THAT in 2007 all funds in excess of what is collected for the year less the
costs associated with landscape reviews be transferred to the Landscape
Fee Discretionary Reserve Fund; and
THAT in future years all revenue collected for Landscape Fee be
deposited in the Landscape Fee Discretionary Reserve Fund; and
THAT the Leisure Services, Parks Division budget annually the amount
required to be withdrawn from the Landscape Fee Discretionary Reserve
Fund.
21. Correspondence from the Township of Uxbridge
Re: Invitation to Participate in Community Sustainability Planning
Workshop
(Added Item)
This item was received for information.
General Committee Report No. 07-43 Page 5 of 12
Tuesday, November 6, 2007
22. PL07-117 – Draft Plan of Subdivision and Zoning
By-law Amendment Applications
Stefano and Rose Polsinelli
14575 Bayview Avenue, Part of Lot 16, Concession 2, EYS
(Added Item)
This item was deferred to the November 13, 2007 Council meeting.
CARRIE D
VI DELEGATIONS
(a) Mr. Harold Sellers, Executive Director
Oak Ridges Trail Association
Re: Financial Support Request for the 2008 Moraine For
Life Adventure Relay
Mr. Harold Sellers addressed General Committee to provide a presentation of the
2007 Moraine for Life Adventure Relay and to request a funding donation of
$1,000. Mr. Sellers advised that a municipal donation of $1,000 would offer the
Town: the Town’s logo on event publications; a Town link on the event website;
and a Town publication included in participant packages.
General Committee recommends:
THAT the comments of the delegate be received and referred to the 2008
budget deliberation.
CARRIED
(b) Mr. Terry Kelly
Re: Road Widening on Temperance Street
The delegate was not in attendance.
(c) Ms Irene McNeil, Manager of Service Planning and
Mr. Steven Baldo, Service Planner, York Region Transit
Re: 2008 Annual Service Plan
(Added Item)
Ms Irene McNeil and Mr. Steven Baldo addressed General Committee to provide
an overview of the 2008 Annual Service Plan. The delegates also identified
changes to three routes: route 34, servicing Industrial Parkway, to be
discontinued due to poor performance; route 31, servicing Aurora North, to be
reduced to weekday peak hour service; and route 33A, servicing Spring Farm
and Birkshire subdivisions to be introduced.
General Committee recommends:
THAT the comments of the delegates be received; and
THAT Mr. Steven Baldo, Service Planner from York Region Transit, be
invited to address Council on November 13, 2007 with a similar
presentation, focused on transit routes within the Town of Aurora.
CARRIED
General Committee Report No. 07-43 Page 6 of 12
Tuesday, November 6, 2007
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT item 12 be brought forward for discussion.
CARRIED
12. PL07-139 – Application for Site Plan Amendment Approval
Morguard REIT
15400 to 15500 Bayview Avenue
Blocks 2 & 3, 65M-3074
File D11-06-04
General Committee recommends:
THAT report PL07-139 be received as information; and
THAT, subject to the resolution of all outstanding issues and the
submission of all fees and securities, Council authorize the Director of
Planning and Development Services to execute a Site Plan Amendment
Agreement between the owner and the Town of Aurora to permit the
proposed modifications to the northwest corner of the subject lands .
CARRIED
1. Draft 2008 Leisure Services Business Plan
(deferred from October 16, 2007 General Committee)
General Committee recommends:
THAT the 2008 draft Leisure Services Business Plan be referred back
to staff; and
THAT Councillor Wilson meet with the Director of Leisure Services to
provide suggestions.
CARRIED
2. TSAC07-06 – Traffic Safety Advisory Committee Meeting Minutes
October 10, 2007
General Committee recommends:
THAT the Traffic Safety Advisory Committee Meeting minutes from the
October 10, 2007 meeting be received and the recommendations
contained therein be adopted, excluding paragraph 4 under item 15 –
TSAC07-012 – Annual Crossing Guard Report; and
THAT item 20 be brought forward for discussion.
CARRIED
General Committee Report No. 07-43 Page 7 of 12
Tuesday, November 6, 2007
General Committee recommends:
(15) TSAC07 -012 - Annual Crossing Guard Report
THAT paragraph 4 be approved as presented:
“THAT the school crossing guard be removed during the noon lunch
period as of January 2008 at the intersection of Murray Drive and Seaton
Drive.”
CARRIED
20. Correspondence from Mr. Mark Cannata, Principal
St. Joseph Catholic School
Re: Item 2(12) – TSAC07-06 – Annual Crossing Guard Report (TSAC07-012)
(Added Item)
General Committee recommends:
THAT the correspondence from Mr. Cannata, Principal of St. Joseph
Catholic School, regarding the Annual Crossing Guard Report, be
received for information.
CARRIED
3. HAC07-06 – Heritage Advisory Committee Meeting Minutes
October 15, 2007
General Committee recommends:
(2) PL07-098 – Options for the Relocation and Restoration of the Petch
Log House
THAT the report entitled ‘Options for Relocation and Restoration of the
Petch Log House’ be received; and
THAT approval of the expenditure of $108,000 for restoration of the Petch
Log House be referred to Council for consideration as part of the 2008
Capital Budget; and
THAT Whitwell Developments (II) Limited, fulfill the obligations related to
its agreement with the Town to pay any and all costs to permanently
relocate the Petch House including the construction of a foundation for the
building and the provision of full services, including but not limited to
water, storm, sanitary and all utilities; and
THAT the relocation of the building be determined based on interest.
CARRIED
General Committee recommends:
(5) PL07-121 – Request for Heritage Building Evaluation
14012, 14020, 14003 Leslie Street – Lebovic Lands
THAT this matter be deferred to the November 13, 2007 Council
meeting.
CARRIED
Amended at December 4,
2007 General Committee
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General Committee Report No. 07-43 Page 8 of 12
Tuesday, November 6, 2007
General Committee recommends:
THAT the balance of the Heritage Advisory Committee Meeting minutes
from the October 15, 2007 meeting be received and the recommendations
contained therein be adopted.
CARRIED
4. LSAC07-06 – Leisure Services Advisory Committee Meeting
Minutes – October 18, 2007
General Committee recommends:
THAT the Leisure Services Advisory Committee Meeting minutes from the
October 18, 2007 meeting be received and the recommendations
contained therein be adopted.
CARRIED
General Committee considered the following amendment to the
recommendation:
(2)(3) Culture & Recreation Master Plan – Terms of Reference for Request
for Proposal
THAT the plan be referred to as “Recreation Master Plan”, deleting
the word “Culture”.
CARRIED
The main recommendation was CARRIED AS AMENDED.
Delegation (b) – Ms Rebecca Beaton
Re: Special Events Sub-Committee
General Committee recommends:
THAT the delegation and comments submitted by Ms Rebecca Beaton be
received.
CARRIED
General Committee recommends:
THAT the letter from Ms Rebecca Beaton and the memorandum from
the Director of Leisure Services, dated December 12, 2006, which
was on the May 17, 2007 Leisure Services Advisory Committee
agenda be referred to a closed session.
CARRIED
General Committee recommends:
THAT the members of the Special Events Sub-Committee be thanked by
the LSAC Committee for their contributions to the committee.
CARRIED
Amended at November
20, 2007 General
Committee
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General Committee Report No. 07-43 Page 9 of 12
Tuesday, November 6, 2007
General Committee recommends:
THAT the names and addresses of all members of the Special Events
Committee be made available to the Mayor’s office.
CARRIED
General Committee recommends:
THAT the meeting be extended until 11:00 p.m.
CARRIED
6. PW07-038 – Stormwater Management Remedial Strategy Study
Follow-up Report and Implementation Program
For 2008
General Committee recommends:
THAT Council approve the drafting of a rain barrel and soak away
pits program for the Town in 2008, subject to the program
addressing the issues noted by staff in the report, in particular the
issue noted regarding standing water in rain barrels and mosquito
growth; and
THAT, given that the soak away pits require permeable soils which
necessitate location on Oak Ridges Moraine areas, special
consideration be given to Oak Ridges Moraine stipulations prior to
proceeding to implementation on site in 2009; and
THAT Council refer the request for funding in the amount of $400,000.00,
necessary for the Environmental Assessments and Detail Designs for 10
new stormwater management facilities, to the 2008 Capital Budget for
consideration; and
THAT a copy of report PW07-038 (Stormwater Management Remedial
Strategy Study Follow–up Report and Implementation Program for 2008)
and the associated Council resolutions be forwarded by the Corporate
Services Department to the Lake Simcoe Region Conservation Authority
for their information.
CARRIED
General Committee recommends:
THAT item 18 be brought forward for discussion.
CARRIED
18. LS07-043 – Tree Cutting Permit Application
General Committee recommends:
THAT Council approve the application for the removal of 20 trees greater
than 20 cm. in diameter at 15255 Leslie Street/1540 Wellington Street
East in accordance with By-law 4474-03.D being a by-law to authorize the
injury or destruction of trees (Tree Permit By-law).
CARRIED
General Committee Report No. 07-43 Page 10 of 12
Tuesday, November 6, 2007
8. CS07-042 – 2008 Council and Committee Meeting Calendar
General Committee recommends:
THAT the 2008 Council and General Committee Meeting Calendar,
attached to report CS07-042 as Appendix #1, be referred back to
staff.
CARRIED
General Committee recommends:
THAT item 17 be brought forward for discussion.
CARRIED
17. Motion Tabled by Councillor Collins-Mrakas
General Committee recommends:
WHEREAS the area surrounding the Pumping Station/Water Tower on
Orchard Heights Blvd. has been plagued with instances of public and
private property damage, vandalism, graffiti and other negative activities;
and
WHEREAS a community meeting was held on October 22, 2007 in
response to residents’ concerns pertaining to the negative activities in the
area surrounding the Pumping Station/Water Tower on Orchard Heights
Blvd.; and
WHEREAS at the community meeting held on October 22, 2007, a
number of suggested solutions were brought forward by those present -
including representatives of York Regional Police, the Town of Aurora By-
law Services Department and area residents - that have broad
implications; and
WHEREAS, given the seriousness of the concerns raised, there is a need
for immediate action;
THEREFORE BE IT RESOLVED, that staff be directed to bring forward to
Council, at the next General Committee meeting, a report outlining the
residents’ issues/concerns with regards to the area surrounding the
Pumping Station/Water Tower on Orchard Heights Blvd. expressed at the
October 22, 2007 meeting; and
THAT staff contact the representatives of York Regional Police, Region of
York and other relevant parties to provide their comments and
suggestions in this report as a result of the meeting attended October 22,
2007; and
THAT this report should identify possible solutions for Council’s
consideration with recommendations indicating potential implications,
financial or otherwise, of the options suggested.
CARRIED
General Committee Report No. 07-43 Page 11 of 12
Tuesday, November 6, 2007
General Committee recommends:
THAT item 23 be brought forward for discussion.
CARRIED
23. Correspondence from Southlake Regional Health Centre
Re: Request for an Additional Donation of Parkette Naming Rights
(Added Item)
General Committee recommends:
THAT staff identify developments which are nearing completion in
order to locate an additional parkette for potential naming rights to
benefit the Southlake Cancer Centre.
CARRIED
10. PL07-135 – Servicing Allocation Matrix – Criteria 1 Clarification
General Committee recommends:
THAT this matter be deferred to the November 13, 2007 Council
meeting.
CARRIED
14. Motion to Reinstate a Secondary Dwelling Unit Ad Hoc Committee
(Tabled by Councillor Gaertner)
General Committee recommends:
THAT this matter be deferred to the November 13, 2007 Council
meeting.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Marsh requested that the matter regarding the Joint Council
Committee – Central York Fire Services awarding of an arbitrator be placed on
the November 13, 2007 Council agenda.
Councillor Gaertner inquired about the delegate who did not attend tonight’s
meeting to which the Director of Corporate Services responded that he spoke to
him on Friday and that he was aware that he was scheduled as a delegate for
tonight’s meeting.
X CLOSED SESSION
Personal & Legal Matters
The Closed Session was re-scheduled to a future date.
General Committee Report No. 07-43 Page 12 of 12
Tuesday, November 6, 2007
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:03 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-43 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, NOVEMBER
27, 2007.
___________________________ _________________________________
PHYLLIS M. MORRIS, MAYOR B. PANIZZA, TOWN CLERK