MINUTES - General Committee - 20071113 TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 07-44
Council Chambers
Aurora Town Hall
Saturday, November 10, 2007
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Granger,
MacEachern, Marsh, McRoberts and Wilson.
MEMBERS ABSENT Councillors Collins-Mrakas and Gaertner
OTHER ATTENDEES Chief Administrative Officer, Director of Financial
Services/Treasurer, Financial Analyst/Budget
Supervisor and Council/Committee Secretary
Mayor Morris called the meeting to order at 9:20 a.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
CARRIED
III DELEGATIONS
a) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: Review of 2008 Operating Budget Process
The Director of Financial Services/Treasurer made a presentation to the
General Committee with an overview of the budget process.
General Committee recommends:
THAT the delegation by the Director of Financial Services/Treasurer be
received for information purposes.
CARRIED
Special General Committee Meeting No. 07-44 Page 2 of 4
Saturday, November 10, 2007
b) Aurora Public Library Board
Re: Review of 2008 Operating Budget
Ms Colleen Abbott, CEO of the Aurora Public Library, addressed the General
Committee with a brief overview of the 2008 Operating Budget and answered
questions from the committee.
General Committee recommends:
THAT the delegation by the CEO of the Aurora Public Library be received
for information purposes.
CARRIED
General Committee recommends:
THAT staff be requested to provide a report on the 6.6% increase for the
Aurora Public Library 2008 Operating Budget; and
THAT this report include a breakdown of the major contributing factors to
the increase and include a listing of any elements within the proposed
Space Development Project which would be applied to development
charges; and
THAT a review of the fundraising campaign account be provided.
CARRIED
c) Ms Techa Van Leeuwen, Director of Building Administration
Re: Review of 2008 Operating Budget
Ms Techa Van Leeuwen, Director of Building Administration, addressed the
General Committee with a brief overview of the 2008 Operating Budget and
answered questions from the committee.
General Committee recommends:
THAT the delegation by the Director of Building Administration be received
for information purposes.
CARRIED
General Committee recommends:
THAT the Emergency Operations Centre portion of the operating budget
be received for information purposes.
CARRIED
General Committee recommends:
THAT the Fire Chief be invited to attend the next budget meeting to
present the York Central Fire Services portion of the operating budget.
CARRIED
Special General Committee Meeting No. 07-44 Page 3 of 4
Saturday, November 10, 2007
d) Ms Sue Seibert, Director of Planning & Development
Re: Review of 2008 Operating Budget
Ms Sue Seibert, Director of Planning & Development, addressed the General
Committee with a brief overview of the 2008 Operating Budget and answered
questions from the committee.
General Committee recommends:
THAT the delegation by the Director of Planning & Development be
received for information purposes.
CARRIED
The General Committee recessed from 11:55 a.m. to 12:42 p.m.
e) Mr. Bob Panizza, Director of Corporate Services
Re: Review of 2008 Operating Budget
Mr. Bob Panizza, Director of Corporate Services, addressed the General
Committee with a brief overview of the 2008 Operating Budget and answered
questions from the committee.
General Committee recommends:
THAT the delegation by the Director of Corporate Services be received for
information purposes.
CARRIED
f) Mr. John Gutteridge, Director of Financial Services
Re: Review of 2008 Operating Budget
Mr. John Gutteridge, Director of Financial Services, addressed the General
Committee with a brief overview of the 2008 Operating Budget and answered
questions from the committee.
General Committee recommends:
THAT page 88 of the Draft Operating Budget, pertaining to Municipal
Purposes, be revised to reflect a more detailed break-down.
CARRIED
General Committee recommends:
THAT the delegation by the Director of Financial Services be received for
information purposes.
CARRIED
General Committee recommends:
THAT the Director of Financial Services provide a revised copy of the
Council/Mayor’s Office Budget and the CAO’s operating budget, formatted
with a higher lever of detail.
CARRIED
Special General Committee Meeting No. 07-44 Page 4 of 4
Saturday, November 10, 2007
General Committee recommends:
THAT the advocacy budget item be removed from the Council/Mayor’s
Office budget and added onto the Legal Department’s Budget.
CARRIED
General Committee recommends:
THAT the staff complement sections within the operating budget be
amended to include a new line called “temporary staff”.
CARRIED
IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. 2008 Operating Budget - Draft 1 - Covering Memo
General Committee recommends:
THAT the 2008 Operating Budget - Draft 1, with the exclusion of Leisure
Services and Public Works, be received for information.
CARRIED
2. FS07-048 - Capital Budget Report to October 24, 2007
General Committee recommends:
THAT report FS07-048 be deferred to the next budget meeting.
CARRIED
V ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 2:50 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 07-44 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
NOVEMBER 27, 2007.
___________________________ _________________________________
PHYLLIS M. MORRIS, MAYOR K. EWART, DEPUTY CLERK